Secretary Jobs in New York

Job Title: Administrative Assistant AppleOne Company: New York's Job Exchange Location: Albany, NY Description: Administrative Assistant Register to View AppleOne Job Description This administrative assistant Position Features: competitive salary and benefits variety of duties fun working environment Terrific opportunity for a professional individual ready to move ahead in a great career. As an administrative assistant for this established organization, you will be responsible for administrative support to management, answering a multi line phone system, travel and meeting arrangements and some clerical duties as requested also. Being a well organized team player, and having the ability to multi task is a big plus. Top compensation and a rewarding work environment that offers competitive salary and benefits and a variety of duties. Apply for this great position as an administrative assistant today! Job Experience: 3-5 years work experience with strong typing to 60 wpm, and knowledge of MS Word and Excel a plus A benefit package may or may not be available. Request specific information from the employer. Job Summary Company Job ID: Register to View 24 Job Title: Administrative Assistant Company: AppleOne Location: US - NY, Albany, 12205 AJE Reference Number: 529802288 Job Start/End Date: not provided Job Type: Regular Job Classification: Full Time Hours/Week: not provided Salary Range: $ 30000 - 36000 per year Education: not provided Required Degree/ Formal Training: not provided Required Licenses/ Certificates : df-aj Experience: not provided Company Homepage: not provided More Information

Job Title: Administrative Assistant - Floater -NY Company: Aon Location: New York City, NY Description:   Aon is a global leader in risk management, insurance and reinsurance brokerage, human capital and management consulting, and outsourcing with more than 43,000 employees in 500 offices in more than 120 countries. We integrate customized services, leverage expertise across industries and apply business knowledge to our clients' strategic goals. Aon helps clients anticipate how change intersects with opportunity. Each of our clients has unique business needs, so we have developed expertise for a complete range of business processes, products and industries. Aon’s account and relationship managers form a comprehensive perspective of our clients’ organizations, matching our expertise to their business strategy. We have an exciting opportunity for an Administrative Assistant in our New York Office.  *This is a floater admin; the incumbent will float between departments to cover, vacations, illnesses etc.  He or She will need to be comfortable floating between different departments. ESSENTIAL DUTIES: -The Administrative Assistant answers telephones in a courteous manner for all staff members as necessary. -Takes accurate messages, gives information to callers, and routes calls to appropriate personnel in a timely manner. -Greets visitors, ascertains nature of business, assists when appropriate, or refers visitors to appropriate person. -Provides high level of customer service and assistance to clients, and fellow co-workers both inside and outside of immediate team. -Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership. Coordinates travel arrangements for staff, utilizing the in house travel agency. -May also prepare expense reports/reimbursement requests for staff. -Schedules meetings and appointments for staff, including coordinating and confirming attendance, arrangement of meeting location, equipment and supplies.  -Reads and routes incoming mail. -Locates and attaches applicable file information or previous correspondence to facilitate prompt resolution. -Prepares outgoing mail. Using knowledge of the department's procedures, prepare routine correspondence, documentation, forms, notices, or statistical reports.  -Maintains database information, such as mailing lists, vendors, etc. in applicable format. -Maintains manuals, policy and procedure files, etc., in applicable format. -Assists in research, testing, and/or implementation of revised policies and procedures. -Files correspondence and other records. -May coordinate transmission of information with other users/suppliers. -Makes copies of correspondence and other printed matter. -Ensures adequate office supplies.  Processes purchase requests for additional office supplies as needed. -May reconcile/coordinate reports with other departments as needed. REQUIRED SKILLS AND EXPERIENCE: Possess 1 – 3 years of secretarial/administrative experience. Knowledge of general office administration. Excellent organization skills, strong attention to detail and the ability to multi-task. Ability to communicate effectively with others (written and oral). Intermediate PC skills (Word and Excel) required. REQUIRED EDUCATIONHigh School Diploma or Equivalent Aon offers competitive compensation, exceptional benefits, continuing education & training, a unique internal advancement program, and tremendous potential with a growing worldwide organization. Aon's professionals are unwavering in their client focus and integrity. We promote diversity, professional development, frugality and stewardship, applying a disciplined non-bureaucratic approach to help our clients realize their business potential. Drawing on our experienced team as a competitive advantage, Aon employees have the freedom to take risks, foster innovation, champion for change and replicate best practices. For more information about Aon Corporation, visit our website at http://www.aon.com. Aon is an equal opportunity employer committed to a diverse workforce. M/F/D/V DISCLAIMER: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Job Title: Administrative Assistant III XO Communications Company: New York's Job Exchange Location: New York, NY Description: Administrative Assistant III Register to View XO Communications Job Description Administrative Assistant IIILocation: Fairport, NY Discipline Description: SalesReq. Number: 10935 Employment Status: Full TimeFunctional Unit: Business Services - Local Markets Northeast Openings: 1Recruiter: T. FoleyJob Responsibilities:General Summary:Provide high-level administrative support, as directed, for various Business Services VPs or higher Senior Managers.Essential Duties and Responsibilities:1. Redirect customers to appropriate group2. Maintain calendar(s) as directed3. Coordinate travel arrangements, schedule meetings, and arrange conference calls4. Create PowerPoint presentations for meetings and projects5. Create spreadsheets6. Conduct business in a confidential and professional manner7. De-escalate irate callers8. Other duties as assignedKnowledge, Skills and Abilities:? Demonstrated ability to work with senior management and complete assigned tasks with minimal supervision? Demonstrated exceptional verbal and written communication skills? Demonstrated pro-active approach to responsibilities along with the ability to multitask, execute requests on time, and ensure attention to detail and high-quality accuracy? Possess advanced knowledge and experience with Microsoft Office, Windows XP, Excel, PowerPoint, and MS Outlook? Demonstrate ability to perform responsibilities in a professional manner and maintain confidences in working with high-level executives and leadershipSoftware:? Microsoft Office? Windows XP? Excel? PowerPoint? MS OutlookMinimum Qualifications:Minimum Qualifications:Education: Bachelors Degree or equivalentRelevant Work Experience:? 3-5 years administrative assistant experience A benefit package may or may not be available. Request specific information from the employer. Job Summary Job Start/End Date: not provided Job Type: Regular Job Classification: Full Time Hours/Week: not provided Salary Range: not provided N/A Education: not provided Required Degree/ Formal Training: not provided Required Licenses/ Certificates : not provided Experience: Entry Level (0 - 2 years) Company Homepage: not provided More Information

Job Title: Administrative Assistant Madison Approach Staffing Inc. Company: New York's Job Exchange Location: White Plains, NY Description: Administrative Assistant Register to View Madison Approach Staffing Inc. Job Description Administrative Assistant; Legal experience a plus A successful candidate will have excellent skills in MS Word & MS Outlook be proficient in MS Excel and Powerpoint be proficient in a document management system such as IManage, PC Docs or other similar program have excellent organizational skills posses strong spelling and grammar skills have experience using Dictaphone have a typing speed of 55+ WPM have strong communication skills be able to successfully multi-task reliably maintain a 9:00-5:00 schedule Candidate will be be supporting the firm's managing partner, managing member and department chair. Candidate will make revisions to documents, maintain calendars, maintain filing, have telephone contact with clients and other outside people, assist paralegal, manage e-documents, relieve receptionist once per week and as otherwise necessary. A benefit package may or may not be available. Request specific information from the employer. Job Summary Company Job ID: JMW4PXV7MM1 Job Title: Administrative Assistant Company: Madison Approach Staffing Inc. Location: US - NY, White Plains, 10601 AJE Reference Number: 528722556 Job Start/End Date: not provided Job Type: Regular Job Classification: Full Time Hours/Week: not provided Salary Range: not provided N/A Education: None Selected Required Degree/ Formal Training: not provided Required Licenses/ Certificates : not provided Experience: not provided Company Homepage: not provided More Information

Job Title: Personal Admin. Assistant Experienced Company: Location: Rochester, NY Description: Experienced only in this job need apply. I am in need of a person who can multi task in a faced paced work enviornment. You are skilled in all general office duties and work on computer and office software as it pertains to Admin assistant. Microsoft office. I work up to 100 hours a week. I need you to be able to work up to 50 hours. and up to six days if needed. I prefer flexable ours and not a set schedule. I like to work inthe evening sometimes and up to 9 or 10pm when our salons close. Please tell me about your self. Send a resumme, and What your hourly/ salary minamum you are looking for. I also want to know why you would be good for this job. I want to add that my desk is a mess because I need someone to finish what I start. You will need dependable transportation as you will be doing eronds. drug testing and thourough background check. Rocco Viele Golden Tans Register to View Register to View

Job Title: seasonal secretary (students welcome) Company: Location: Rochester, NY Description: We need a seasonal secretary from May to September/October (must be available throughout these months), Monday through Friday and every other Saturday (40+ hours per week). We are a small photography studio and need a person to handle the front desk (booking appointments, answering phones, handling payments, etc.) during our BUSY senior season. Quickbooks knowledge a huge plus, but not necessary. Please send letter of interest and resume (if available). Interviews to be conducted now through the beginning of April.

Job Title: Admin Assist to Property Manager Needed for Large Real Estate Corp Company: Location: New York City, NY Description: We are currently seeking an experiencedAdmin assist for an immediate temp to perm position supporting a high level property manager of a Large Real estate Corp Must have experience with High Profile environment. Responsibilities include: -Provide overall administrative support to several property managers within the Residential Management Division -Assisted in the management of residential units within several properties -Distribute Lease Renewals, Lease Extensions, Rent Stabilization paper work and other special Lease Requests -Follow up with tenants regarding collections and past due Lease Renewals -Meet with tenants and discuss apartment living issues -Write check requests for security deposits -Provide letters of recommendations for current tenants -Work directly with Property Manager regarding DOB Violations and ECB Violations -Manage superintendents, painters, contractors, etc. -Handle tenant relations including complaints, special requests and decision making -Send written correspondence when necessary via regular mail and electronic mail -Work with tenants regarding rent reductions and relocations within the management company Requirements: -At least 2 -3 years experience working as an Assistant Property Manager or in an administrative capacity within a residential real esate environment -Strong communication skills both written and verbal -Excellent Client Services skills -Strong proficiency in MS Office -Ability to multi-task; strong organizational skills -Bachelor's Degree required Please forward your resume as a Word doc for immediate consideration. This is a temp to perm position. The salary for this position will be between $40-$42K when perm.

Job Title: Legal Administrative Assistant Company: The Execu|Search Group Location: New York, NY Description: Job Title | Legal Administrative Assistant Location Compensation Experience Job Type Job ID NYC $25-$32 / hr 3 year(s) Temporary/Consulting U961191 About the Opportunity This major New York City Real Estate firm currently has an immediate need for a well organized and detail oriented Legal Administrative Assistant for a short-term assignment. This person should have solid experience providing legal administrative support, ideally in a real estate environment. Company Description Major Real Estate Firm Job Description Responsibilities of the Legal Administrative Assistant include: Performing administrative tasks for the Legal Department that include distribution of correspondence and contracts, copying, faxing, e-mailing, screen and handle routine phone calls and coordinating the incoming and outgoing mail Keeping attorneys' calendars of appointments and regularly update contact databases Assisting in preparing ancillary leasing documents, brokerage agreements, consent documents and other contracts Assisting in preparing REIT compliance reports and in complying with other regulatory matters Fielding inquiries from tenants, property management, accounting, construction, and others internal and external clients Coordinating execution and distribution of compliance documents to lenders and partners Coordinating meeting planning Assisting attorneys in maintaining legal databases Maintaining the integrity of the Legal Department's electronic and paper files in accordance with the established policies and procedures Required Skills 3+ years of experience in a legal administrative support role Accurate attention to detail and strong organizational skills Excellent communication skills Advanced MS Office skills * Desired Skills Familiarity with Serengeti legal billing system software

Job Title: secretary/telemarketing Company: Location: Rochester, NY Description: giordano home improvement is in search of a person who is highly motivated, EXPERIENCED. and who is serious about making a good income. good computer skills are necessary and GREAT telemarketing skills are a must. please e-mail resume along with references to Register to View or call dave at 734-4291.

Job Title: LITIGATION LEGAL SECRETARY - PART-TIME EVENINGS Company: Nadine Bocelli & Company - New York Legal Staffing, Inc. Location: New York, NY Description: New York Law Firm Legal Secretary - Immediate Hire - Permanent / Part-TIme Hire Nadine Bocelli & Company, Inc. New York City law firm seeks a part-time litigation legal secretary. 2nd Shift Evening hours, 4pm - 9pm. Solo practitioner or small/boutique law firm experience preferred. Please attach your resume in Word format to Register to View ~ Thank you! Nadine Bocelli & Company, Inc. - New York Legal Staffing, Inc.New York Legal Staffing Specialists420 Madison Avenue - 14th FloorBetween 48th & 49th StreetsNew York, New York 100 Register to View www.nbocellistaffing.com/legalsecretaryjobs/index.asp About Us Nadine Bocelli & Company, Inc. sets a new standard of performance in New York legal staffing with our unmatched level of dedication, expertise, and quality service in satisfying legal personnel-hiring needs. We are legal employment specialists dedicated to providing timely permanent direct-hire, temp-to-perm, and temporary legal staffing solutions to law firms and in-house corporate legal departments. Our expertise is to expedite the hiring of all Jr. - Sr. non-exempt, and exempt legal-support staff job openings, throughout the New York, New Jersey & Connecticut area.Nadine's prior knowledge and expertise in the legal profession has been a valuable asset to her professional career. Nadine was employed for 15 years within a New York law firm environment and was also a successful legal recruiter for a prominent New York City legal employment agency. She then realized that she had a natural talent for finding excellent employees for friends and business associates.Under Nadine's successful leadership, Nadine Bocelli & Company has grown since 1992 from a modest one-room office to a spacious full-floor suite in New York City. The key to Nadine's continued success is her intuitive approach to people and personnel. She combines prior proven success with her personal philosophy of seeking out talented legal personnel who excel at what they do. Today Nadine, along with her husband, Sereno Thomas Bocelli, manages a full-service legal recruitment firm. We have been fortunate to earn the confidence and trust of our clientele. The results of our approach and dedicated work have indeed attracted many lawyers, law firms and legal departments to us. That experience will continue to guide us for many years.With a full staff of experienced hiring professionals with many years in the legal management and job search employment industry, we are able to achieve results for our clientele that often exceeds their own expectations. Our legal recruitment services include law firm office managers, legal administrators, legal managers, human resources, personnel managers, secretarial supervisors, secretarial coordinators, floor coordinators, legal secretary, and all other new york legal jobs and law firm support staff. Nadine Bocelli & Company, Inc. - New York Legal Staffing - NY Legal Recruiters - EEO Employer - Legal Employment Services - On Line News Classifieds - Legal Jobs - Law - Executive Recruiters - Legal Employment Agencies - Headhunters - Legal Staffing Agencies - Legal Personnel Placement Agencies - Legal Search Firms - Legal Recruitment Firms - Legal Employment Agencies - Legal Staffing Services - Legal Placement Services - Legal Staffing Specialists - Legal Recruiting Firm - Legal Secretarial Jobs in New York www.nbocellistaffing.com/legalsecretaryjobs/index.asp