Secretary Jobs in Minnesota

Job Title: Part Time Front Desk Company: Jim Lupient Infiniti Location: Golden Valley, MN Description: Looking for a part time Front Desk Secretary at a suburban highline import dealership. Looking for a polished professional that can direct phone traffic, incoming clients, manager customer area and light office work.

Job Title: Administrative Associate Company: Location: Minneapolis, MN Description: The Administrative Associate plays an important role in the organization. This individual is responsible for performing various administrative duties and delivering extraordinary client service to the firms? clients and prospective clients. The Administrative Associate must have strong organizational skills and be extremely detail-oriented. Must be able to work effectively with the firms? principals, other staff members, and clients. ? Associate or Bachelor's degree, or equivalent work experience ? Five or more years of experience in administrative and support staff activities ? Life/health insurance and Series 6 and 63 licenses a plus, but not required Required Skills/Experience: ? Proven experience with Microsoft Office applications - Word, Excel, PowerPoint ? High level of applied knowledge of other office productivity software for presentations, databases, scheduling, project management, and e-mail ? Have a general understanding of HTML creation ? Strong ability to manage multiple tasks/projects and deadlines simultaneously under minimal supervision ? General understanding of financial planning and insurance practices ? Excellent verbal and written communication skills ? Ability to organize and prioritize work ? Strong attention to detail ? Maintain a professional appearance and have a positive, friendly attitude ? Consistently adhere to business procedure guidelines ? Accountable and Self-Motivated ? Strong customer service skills in a professional business environment ? Tact, diplomacy, and sensitivity to respect confidential information ? Strong initiative and follow through Key Responsibilities: ? Provide support for Executive Assistant ? Prepare and coordinate reports, files, etc. for client meetings ? Generate business correspondence to current and prospective clients ? Assist with investment and market research, data entry of financial plans and portfolios ? Track pending business and follow through on transfers to keep the process moving ? Maintain client databases ? Make meeting arrangements and coordinate changes in meeting schedules ? Create, organize, and maintain client files ? Answer incoming phone calls and facilitate the handling of requests for information ? Route calls to other staff members or take messages when appropriate ? Maintain schedule for assigned personnel ? Maintain stock of literature ? Greet visiting clients and guests; notify staff members on arrival of guests ? Work on special projects as needed ? 32 hours a week plus benefits. Submit cover letter and salary requirements to: Register to View

Job Title: Administrative Assistant Company: Ecolab Location: Saint Paul, MN Description: Ecolab is seeking an experienced, professional and dynamic Administrative Assistant to support the Vice President of Finance in the Global Food & Beverage Division. This position will support the global finance team and maintain key global contract and financial data. Main Responsibilities: Prepare and produce high quality, complex reports and presentations Maintain key contract, presentation and financial metrics. Support global financial reporting with accurate distribution and filing of reports. Maintain global F&B finance SharePoint site. Calendar management, appointment scheduling, travel arrangements, and meeting/conference logistics from a global dynamic Project coordination to assist with core business functions and meeting planning Liaison for Vice President to internal customers and key contact for executive contacts and customers Handle email, phone and video communication in a professional manner. Receive and assist visitors. Annotate mail/email, capture key deadlines and conflicts, locate and prepare pre-meeting materials Within guidelines, this person will make independent decisions regarding planning, organizing, and scheduling priorities for self, executive and direct reports Manage accurate processing of invoices, expenses, corporate card use and file systems Maintain department supplies, computers and office equipment Support all office procedures, including floor phone coverage and time off coverage for other administrative staff  Basic Qualifications: Associates Degree  5+ Years experience as an administrative assistant 5+ Years experience working with Microsoft Office Suite: PowerPoint, Excel, Word and Outlook Immigration sponsorship is not available for this position  Preferred Qualifications: Bachelor’s Degree in Finance or Accounting Finance administrative experience with knowledge of key terms, processes, etc. Attention to detail, good organizational and prioritization skills Must be proactive with internal drive and follow through Ability to anticipate needs and use sound judgment, resourcefulness and tact in handling confidential matters Must have demonstrated initiative, ability to work independently, and manage multiple tasks with competing deadlines in a fast paced, results oriented environment. Must be flexible to respond to urgent project needs.

Job Title: Secretary Executive Company: Blue Cross and Blue Shield of Minnesota Location: Eagan, MN Description: Secretary Executive( Job Number: 4281) Description Summary: Performs a wide range of administrative and general support duties of a highly responsible and confidential nature for an officer of BCBSM. Accountabilities: 1.Communicates the Vice President's instructions or desires to various individuals and/or departments. 2. Furnishes and obtains information from other Vice Presidents or outside representatives. 3. Receives and screens telephone calls, letters, and/or visitors. Answers routine questions, obtains and furnishes information to save principal's time. 4. Schedules appointments and makes arrangements for meetings, conferences, and travel. 5. Organizes/maintains/files principal's correspondence and records, following up on pending matters with limited direction. 6. Transcribes dictation, often of a highly technical and/or confidential nature. 7. Routes or answers routine correspondence not requiring supervisor's attention. 8. Drafts correspondence for Vice President's final approval. 9. Prepares special reports, gathering, summarizing, and analyzing data. 10.Organizes and prepares complex documents requiring the integration of multiple office technology and software applications. May act as the office resource for word-processing and spreadsheet application. Qualifications Required Qualifications: 1 year post high school education and 6 years secretarial experience.Intermediate skill level in Microsoft Word and basic skill level in Excel and PowerPoint, as indicated by proficiency testing. BlueCross BlueShield of MN is an Equal Opportunity and Affirmative Action Employer, M/F/D/V.BlueCross BlueShield of MN is a drug free workplace. Candidates are required to pass a background check and drug test before beginning employment.

Job Title: Legal Administrative Assistant Company: Location: Minneapolis, MN Description: Full-time position at a small bankruptcy/commercial practice law firm in downtown Minneapolis. Qualified candidates would have a minimum of two years of litigation or bankruptcy experience. Candidates must have the following: Self motivation and attention to detail Excellent written and verbal communications skills Proficient in Microsoft Word and Outlook Excellent organizational skills and the ability to work as part of a team The position involves setting up and maintaining files, data entry and work with bankruptcy software, word processing, electronic filing with courts, client contact, and day-to-day office administrative tasks. Participation in 401(k). No health benefits. Applicants should apply by forwarding a resume and salary requirements to: Register to View

Job Title: Sales Administrative Assistant Company: Free Spirit Publishing Location: Minneapolis, MN Description: Free Spirit Publishing Inc.has a full-time Sales Administrative Assistant position open for an organized, detail-oriented candidate with numbers acumen. Responsibilities include maintaining database records, conducting correspondence, running reports, mailing samples, and providing detailed record keeping for our team of account managers and sales executives. Ideal candidate will have 2 years work experience in sales and/or customer service and superior Web research skills. Position requires excellent communication skills and ability to multitask in a fast-paced environment. Publishing experience a plus. Submit cover letter, resume, and salary requirements. EOE.

Job Title: Office Assistant for local Restaurant Co. Company: Location: Minneapolis, MN Description: This is a part time position. Days of the week worked are somewhat flexible, but position will total 20-25 hours per week. Key Responsibilities: 1) Aid in projects as directed 2) Answer and make phone calls to arrange and set up meetings and appointments 3) respond to customer inquiries/complaints 4) Respond to advertiser/sales rep inquiries and follow up as guided by company management 5) Perform some personal assistant duties as necessary Experience: Executive assistant or secretarial experience, marketing, graphic design skills a plus. Education: Bachelors degree preferred Skills: 1) High level verbal and written communication skills are necessary for success at this position 2) Ability to work independently on multiple tasks concurrently 3) Competency in Microsoft Office programs. 4 Innovative and Creative thinking

Job Title: Admin Assistant Part-time Company: Location: Minneapolis, MN Description: Executive Speaking, Inc. has an immediate opening for an Administrative Assistant to work in our Downtown Minneapolis office. The hours would be from 7:30 am ? 11:30 am M-TH, Firday 7:30 am - 4:00 pm with a 30 minute unpaid lunch on Friday. The dress attire is Business Professional. Must have skills: Positive attitude Wonderful, cheerful phone voice Very fast data entry Analyzing large amounts of data. Attention to detail Our clients are the CEO?s of major companies. We are seeking someone who has poise and graciousness in meeting the needs of our Executives when they arrive and while they are at our office. In your cover letter please include the following: 1) Please research Executive Speaking, Inc. and provide a brief paragraph on how your strengths will be incorporated and benefit Executive Speaking 2) Why you desire to work part-time 3) How you anticipate commuting to work

Job Title: SECRETARY II Company: HealthEast Care System Location: Saint Paul, MN Description: Requisition Number: HP-7954 Job Title: SECRETARY II Site Overview: HealthEast Properties - You don’t have to be in direct patient care to work at HealthEast. Join Corporate Services and enjoy the benefits of working with an organization that really does care for people, both patients and staff. Some of the areas with corporate opportunities include: patient accounting, information technology, corporate human resources, finance, marketing communications and materials management. Department Overview: ADMINISTRATION Work Location: University Park Medical Building Contract: Non-contract Job Category: Clerical/Office-General Specific Area of Interest: Administrative/Secretarial City: St Paul Shift: Day Authorized Hours - Minimum: Per Two Weeks 80 Authorized Hours - Maximum: Per Two Weeks Work Hours: Work Hours/Schedule (For Example: 7:00am-3:30pm or Every other weekend) 7:30 - 4:00 Primary Function: & Major Responsibilities Provide customer service to HealthEast Clinics and Medical Office Buildings (MOBs), and to assist the Property Manager and Property Management Assistant in the management and operations of HealthEast Clinics and MOBs.Creates and maintains lease, general building accounting, archive and construction filesMaintains purchase order system and distributes purchase order numbers to engineering.Codes all invoices and prepares for approval. Copies all approved bills for accounting files and enters data into accounting systemOrders/prints tenant suite signage and lobby directory signage working with vendors to ensure accuracy.Answers and records all phone calls, enter tenant requests and maintain maintenance program and data baseAssigns purchase orders and maintains purchase order system in Xcel databaseUses and understands Microsoft Office software, accounting software and building maintenance softwareRelieves Midway Receptionist for breaks and lunch as needed Qualifications: Education:High school diploma or equivalent.One to two years additional secretarial training.Experience: Two years directly related experience; or an equivalent combination of education and experience.Special Knowledge, Skills, and Abilities:1. Good customer service skills including ability to have pleasant and helpful telephone manners with the ability to remain calm with upset customers2. Ability to work easily and smoothly with all tenants, clients, owners and HealthEast personnel3. Ability to communicate in a courteous, prompt and efficient manner with internal and external customers4. Represent HealthEast Properties, LLC in a professional and courteous manner with all client contacts5. Excellent communication and interpersonal skills6. Knowledge of and ability to use word processing, spreadsheets, and other computer software7. Ability to use Microsoft Office proficiently8. Excellent organizational skills9. Ability to prioritize assignments and complete quality work on time in an unsupervised environment. Regular/Temporary Status: Regular If Temporary, Start Date: If Temporary, End Date: Position Status: Full Time Employee Referral Bonus Eligible: No Sign-On Bonus: No

Job Title: Level III Administrative Assistant Company: Location: Minneapolis, MN Description: We are looking for an Administrative Assistant with a minimum of 3-5 years of recent experience supporting professionals. The ideal representatives will be able to provide professional support by preparing correspondence, compiling reports matrixes, Power Point slide presentations and charts. The representative must have high level MS Office suite abilities, top notch written and verbal communication skills, problem solving abilities, and a flexible and congenial attitude. You are providing clerical support by preparing expense reports usually via Oracle. You must be able to set up and organize meetings and coordinate travel plans and maintain calendars. Additionally, you will be office supply ordering, handling incoming calls and also handling the outgoing mail. Location: Eden Prairie, MN Duration: Temp ? Hire This means the company would like to have you work on a temporary basis to determine if they feel like you are the right fit. If you are, they would likely offer you the position permanently. Shift: normal business hours 8am-5pm Looking to interview candidates and make final decisions in the next week to 10 days Qualifications: 1. College or University degree preferred. 2. 3+ plus years previous and recent work experience, preferably in a fast paced environment. 3. Strong attention to detail, problem solving and time management skills. Ability to maintain confidentiality at all times 4. Excellent administrative, written and verbal skills 5. Excellent Computer Skills: Microsoft Word, Excel, PowerPoint, Outlook If interested and qualified, e-mail resume to Register to View . Thank you.