Secretary Jobs in Illinois

Job Title: Sr Admin Assistant Company: Praxair Location: Burr Ridge, IL Description: Title: Sr Admin Assistant Location: IL-Burr Ridge Praxair Distribution Inc. is seeking an experienced Admin Specialist to provide administrative and technical support to the Productivity Team and work closely with Praxair's vendors. Principal Accountabilities Include: * Creates and tracks quotes and completes monthly reports * Provides administrative and technical support to vendors * Responsible for divisional communication on machine deliveries and installations * Works closely with the Market Research Analyst * Develops marketing programs with Marketing Managers for specific product lines * Serves as the liaison with factory which will require travel up to 15% Qualified candidate will have an aptitude for a manufacturing environment, be highly organized, task oriented, dependable self-starter, and possess effective communication, interpersonal, and time management skills. Qualifications Bachelors or Technical Degree preferred. Travel required up to 15%. Proficiency with Microsoft Word, Excel, and PowerPoint required.

Job Title: Legal Secretary to a managing partner - Company: Location: Chicago, IL Description: Small Chicago law firm seeks legal secretary with insurance coverage litigation. IManage and excellent word skills. Stability in work background with proven references. Court pleadings, billing and experience working for a managing partner. Upbeat personality, attention to detail, excellent communication skills and computer proficiency. Minimum of 5 years litigation experience and no job hoppers will be accepted.

Job Title: Office Assistant Company: Company Confidential Location: Bolingbrook, IL Description: Office Assistant for Foreclosure Agent. Computer skills a must. Please Call Register to View

Job Title: Administrative Assistant Company: Anchor Staffing Location: Chicago, IL Description: Administrative Assistant Our client, a large financial institution in the Northwest suburbs is looking for top notch Administrative Assistant to support the portfolio management group. The ideal candidate will have 2-4 years of support experience. Requirements: Proficiency in Microsoft Office – Word, Excel, PowerPoint and Outlook Excellent organizational and communication skills, both oral and written Ability to work independently and in small group settings Possess strong customer service skills Comfortable in a fast paced environment Qualified applicants should submit resumes to Register to View or give us a call at Register to View .

Job Title: Float Medical Office Assistant I Company: Delnor Health System Location: Chicago, IL Description: Float Medical Office Assistant II Job Code: 2858Department: 03.3120 - Delcom AdministrationLocation: Geneva, IL USScheduled hours per week: 20Shift: DaysJob Level: EntryEducation: High school diploma or equivalent Category: Physician PracticesPosition Summary:Assists the provider(s) in conducting patient examiniations and procedures. Obtains and processes specimens for testing and records results in the patient's record. Performs venipuncture and skin punctures following aseptic technique and in accordance with physician orders. Duties may vary by assigned practice.Requirements* High School Diploma or equivalent required* 1 or more years of previous Medical Office Assistant experience required * Phlebotomy experience required* Certification preferred(Certified Medical Office Assistant, Emergency Medical Technician or Phlebotomy Technician)* Strong communication skills required.* Position requires traveling between a variety of physician practice offices. * Flexibility important, schedule will vary from day to day. Email this job to a friend!Your Name: Your friend's email address: Applicant Tracking Software

Job Title: Administrative Specialist Company: Location: Chicago, IL Description: Organization:   Department of Homeland Security, Federal Emergency Management Agency, Region V, Chicago, IL, Office of the Regional Administrator Primary Purpose:  This position is located in the Regional Administrator's office of Region V. The incumbent will perform administrative support and simple analysis for the Regional Administrator and his staff. Specific Duties:   The incumbent conducts a technical review of correspondence prepared for signature by the Regional Administrator to assure consistency with agency procedures on completeness, timeliness, and format standards. Provides technical assistance to regional staff to ensure tailored responses to inquiries from agency customers or interest groups on special issues are appropriate and in compliance with executive preference and agency policies and ensures all background and supporting information is provided in the correspondence package.  Assists in the developments, interpretation, application, and integration of objective criteria and standards for use in monitoring administrative operations. Supports the collection, management, monitoring, tracking, analysis, and interpretation of data for administrative program evaluation and projections. Independently performs administrative support functions that serve and/or fulfill a number of organizational requirements. Applies existing and new policies, provides advice on requirements, maintains databases that reflect the fulfillment and/or status of administrative requirements and/or systems and prepares administrative paperwork.  Maintains and tracks assigned budgets for the Administrators office, monitoring expenditures such as training, travel or awards. Performs analysis and produces reports to meet internal and external reporting requirements.  Serves as lead administrative specialist coordinating regional secretarial staff to ensure consistent support operations. Plans and conducts collaborative working sessions with regional secretarial staff to establish, support, and maintain regional correspondence procedures. Performs or directs a variety of duties to facilitate administrative and/or program support functions for the region. Collaborates with other regional divisions and program offices to deliver services in the most effective manner. Ensure responsive action on requests. Assists higher-grade specialist in formulating internal policies and procedures governing administrative activities.  Establishes and maintains effective working relationships with regional program staff, headquarters, state and local officials, and private industry representatives. Performs duties to support general office operations, preparing presentations and meeting materials, handling all aspects of managing an executive office to include travel, preparing and tracking executive and controlled correspondence, and maintain office records and office coverage.  Coordinates and consults with other regional staff concerning on-going and established administrative functions. Plans and implements projects to improve the efficiency and productivity of the regional secretarial staff in administrative support activities. Identifies, analyzes and makes recommendations to resolve conventional problems and situations.  May develop detailed procedures and guidelines to supplement established administrative regulations. Completed reports and recommendations influence decision by the Regional Administrator concerning the internal administrative operations.  Arranges and supports conferences/meetings, briefings, and other  activities in support to the Regional Administrator's office functions. Coordinates the preparation and release of key information pieces for briefing materials. Attends meetings as assigned and confers with staff and officials from agency offices and other federal offices to provide coordination and consistency for policy recommendations and guidelines.

Job Title: Lead Front Office Assistant Company: Adventist Midwest Health Location: La Grange, IL Description: Department: Community Family Practice Center Schedule: Full-time Shift: 1st Shift (DAYS) Hours: Mon & Thurs 8:30-4:30, Tues & Fri 8:30-5:00, Wed 8:30-12:30 Job Details: Provides the day-to-day management of front office operations at an assigned clinic site, under the direction of the practice manager. This includes, but is not limited to, staffing, assisting with staff evaluations, assisting with staff and resident education, assisting with budget preparation and compliance and participating in program performance improvement initiatives. Position carries direct responsibility for other members of the healthcare team. This individual will often coordinate his/her work to meet the ever-changing needs of the department/hospital. He/she has the expressed authority to carry out the duties as defined in the job description. Day-to-day responsibilities require good use of judgment regarding timely and appropriate communication with the hospital staff. Recognizes the need for teamwork and functions as part of a multi-disciplinary team. QUALIFICATIONS: High school diploma. 2 years’ progressively more responsible experience in a healthcare environment required, with 1 year of’ experience within a physician group practice or residency program preferred. Experience in a supervisory role and in team building. Ability to communicate effectively in English, both verbally and in writing. Ability to use various instruments, machines, tools, equipment and work aids as necessary to perform job duties.

Job Title: Office Assistant / Scheduling Coordinator Company: Visiting Angels- Orland Park Location: Orland Park, IL Description: Office Assistant/ Scheduling CoordinatorVisiting Angels is currently seeking a part-time office assistant/scheduler to join our compassionate team. Please note that this is a part-time position (approx. 24 hours/week) with the possibility of leading to full time. We are looking to hire a candidate who resides within three miles of the following towns: Orland Park, Palos Park, Palos Heights, Tinley Park, Homer Glen, Mokena, Frankfort, New Lenox, Lockport, or Lemont. Visiting Angels is the nations leading, nationally respected network of non-medical, private duty home care agencies providing senior care, elder care, personal care, respite care and companion care to help the elderly and adults continue to live in their homes across America. We are a family alternative to assisted living facilities and nursing homes. Our caring and experienced caregivers provide up to 24-hour care in the comfort of our clients homes. TheOffice Assistant/ Case Manager will have the responsibility to facilitate the day-to-day operation by arranging client care, scheduling staff and monitoring the quality of service in the field. The ideal candidate has1-5 years of experience in a health care or related field, as well as demonstrated qualities in customer service, problem solving, organizational skills, flexibility, and the ability to work well with and coordinate with work of others. Officer Assistant/Scheduler Benefits Include: Competitive Pay Leading to Salary with Incentives Flexible Schedule Opportunities for Professional Advancement Office Assistant/Scheduler Job Duties Include: Answers and screens calls. Initiates assistance for calls pertaining to current clients. Develops and maintains current and accurate work schedules to meet client authorizations with qualified staff. Accurately verifies caregiver work time to aid the payroll and invoicing processes. Collects and enters data into software program. Introduces services, via phone inquiry, to potential newclients and their families and schedules appointments as needed. Creation and upkeep of client plan of care. Assisting with clientvisits and field supervision. Organizes and assists with maintains file system in compliance with regulations and maintain compliance with contractual requirements. Scheduling, coordination of the caregiver staff. Networking and interface with community resources as needed. RJG-2007

Job Title: Administrative Assistant Company: The City of Lake Forest Location: Lake Forest, IL Description: Outstanding opportunity for an experienced office professional with strong technical and administrative skills working for the Department of Parks and Recreation. Position requires: · the ability to implement computer applications; · oversight of department clerical operations including record keeping and attending department board meetings and activities; · excellent writing, data collection and organizational skills; · emphasis is placed upon relieving management staff of routine office duties and providing support and research assistance. · Some evening and weekend work performed on a flex schedule. Must be proficient in all MS Office programs and possess the ability to deal well with the public, using a high degree of judgment and confidentiality, and work effectively under pressure. Day-to-day assignments are performed with considerable independence. Applicants must have at least 5 yrs. experience in a clerical capacity as an administrative assistant in a business office. Competitive salary; excellent benefits. Apply online at www.cityoflakeforest.com by March 23, 2010. EOE

Job Title: Medical Legal Secretary Company: Location: Rockford, IL Description: Ideal candidate will have experience working as a paralegal and also in the medical field 45 WPM+ would be helpfull comfortable with computer programs and data entry is a must.