Secretary Jobs in Alaska

Job Title: Administrative Assistant Company: APR Consulting Location: Anchorage, AK Description: APR Consulting, Inc., has been in the IT Staffing business for over 28 years doing business with many large corporations. We pay weekly, offer direct deposit, medical, dental, AFLAC, and 401K.We pride ourselves in being very ethical and working closely with our consultants and clients to fill their business needs. Please visit our web site at www.aprconsulting.com for more information. Thank you!Our client in Anchorage, AK is seeking an Administrative Assistant for an 7 month contract position. RESPONSIBILITES:Responsible for administrative support to a department or individual. Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Familiarity with MS Office required.

Job Title: Admin Asst Sr Company: Banner Health Location: Fairbanks, AK Description: Overview: This position supports a Chief Executive Officer (CEO), Corporate Senior Management Team (SMT) members, a senior director, or member(s) of facility senior leadership teams by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. This position may also support other SMT members or senior directors as needed.Full-timeMonday-Friday0800-1700Preferred Qualification:BA/BS/Associate Degree/Paralegal knowledge a plus. Demonstrated 4-5 years of advanced admin support experience with a progressive responsibility level. Experience coordinating projects. Responsibilities: Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes. Qualifications: High school diploma or equivalent and a strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required.Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary, using common word processing programs. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquires from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have the ability to analyze routine administrative details of limited complexity, such as resolving minor scheduling conflicts, redirecting mail, etc. Must have excellent oral, written, and interpersonal communication skills to effectively interact with all levels of the organization. Must possess the ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with external customers. Must have a working knowledge of personal software packages to perform the administrative functions described above.

Job Title: TASO-2792: Administrative Assistant (Entry/Junior Level) Company: SPARTA, Inc. Location: Fort Greely, AK Description: Individual will be part of a Government, Prime and Support Contractor team that provides secretarial and ‘front office’ administrative support to the Missile Defense Agency (MDA). The primary duty locations are:• Huntsville, AL• Washington DC• Colorado Springs COSome work will also be performed in:• Albuquerque, NM• Los Angeles, CA, and • AlaskaSome periodic travel may be required from any of the locations. The individual is expected to learn the MDA system from hands on experience as well as formal training and be able to work directly with a wide variety of members of the Agency.As an entry level position which is a part of team, individual must be capable of quickly assimilating, learning, and producing in the following broad tasks: • Provide administrative, organizational, and operational expertise to effectively and efficiently support the Missile Defense Agency’s (MDA) Chief of Staff’s Executive Administrative organization• Provide sufficient expertise to MDA executives, deputies, program directors/managers, and their organizations across all geographic locations• Provide effective implementation of existing administrative and organizational policies and procedures in the areas of executive and organizational administration and corporate governanceSpecific Job Responsibilities:• Provide executive level administrative support (assistants/secretaries/receptionists) for executives and managers throughout the Agency and their organizational staff• Provide office administrative support to include screening telephone calls, assisting visitors and callers to the appropriate individual or office, including executing conference room and video conference requests, and providing accurate and timely messages. Manage long- and short-term calendar, including leave, travel, and meeting request coordination with appropriate individual or office• Coordinate domestic and international travel, including execution of electronic travel order requests and preparing travel briefings• Review and distribute incoming written material requiring Principal coordination, including quality control of written material, management of official record files, and preparation of non-technical correspondence• Provide receptionist support to the MDA Command Suite, including telephone support, visitor control and escort, limited administrative support and other office support as required*This opportunity is contingent upon contract award.

Job Title: Career and Technical Education Coordinator -Administrative Specialist 1 Company: Prince William Sound Community College - University of Alaska Anchorage Location: Valdez, AK Description: POSITION: Career and Technical Education Coordinator - Administrative Specialist 1PCN:6209027 POSTING #: 0059509Full-time, Term appointment, 12 months/yearSALARY: Grade 77 - DOE - Minimum hourly rate: $26.36.SUMMARY: This position provides and coordinates career development services to students in secondary school systems participating in career and technical (CTE) programs facilitated by Prince William Sound Community College (PWSCC). The initial program to be supported by this position is the PWSCC Millwright Education Program.QUALIFICATIONS: Associates degree or equivalent combination of education and training required. Bachelors degree preferred.Possess a current Alaska Driver's License or have the ability to obtain one is required.Position related work experience with increasing levels of responsibilitySubstantial experience in the development and implementation of career and technical education curricula or programs; or any equivalent combination of experience and trainingRESPONSIBILITIES: Assists in the development and deployment of postsecondary career and technical education (CTE) programs at PWSCC, working with the faculty, Dean of Instruction and Training Department Staff. Coordinates the resources and needs of PWSCC and apprenticeship training organizations with school districts statewide participating in PWSCC CTE programs. Prepares detailed reports for department of education, department of labor, and grantors to documenting the results of the PWSCC CTE Program, initially focusing on the Millwright Education Program. Documents CTE grant activities including registration and advising of students, professional development, curriculum development, and CTE program activities. Communicates with stakeholders and partners to facilitate the flow of information and recruiting support for CTE at PWSCC. Develops and facilitates strong partnerships with school districts, training organizations, faculty, and state/national CTE organizations. Manages logistics and support for instructional materials to staff and students participating in PWSCC CTE programs. Develop transition plans for secondary students who desire a post-secondary outcome or apprenticeship opportunity in a technical field of study. Develop and refine tech prep protocols and procedures used by PWSCC. Collaborates with PWSCC Student Services Department to facilitate admission, registration course placement at PWSCC. Promote and market technical preparation articulation via the PWSCC catalog, career fairs, websites and other promotional venues. Provides support services for students to encourage their success and completion of the PWSCC CTE Program. Support will occur throughout the student's entire career pathway that starts in high school, then admission into the PWSCC CTE Program, and finally transition to work or apprenticeship opportunities.REVIEW DATE: Review of applications will begin on 03-31-10APPLICATION PROCESS: For more information or to apply, please go to: www.uakjobs.com and be prepared to:Applicants must attach the following when applying for this position:1. Resume2. Cover Letter3. A list with names and contact information for at least three professional referencesTo be considered you must apply online. No paper application material is accepted.If you experience difficulty with the online application process you may contact UAA HR at Register to View for technical assistance. Application Information Contact: Human Resource Services University of Alaska Anchorage Phone: Register to View Fax: Register to View Online App. Form: http://www.uakjobs.com More Information on Prince William Sound Community College - University of Alaska Anchorage Institutional Profile Current openings for Prince William Sound Community College - University of Alaska Anchorage on HigherEdJobs.com. University of Alaska Anchorage Web Site Current UAA Vacancies Page UAA Human Resource Services Page UAA is an AA/EO Employer and Educational Institution. Applicant must be eligible for employment under the Immigration Reform and Control Act as of 1986 and subsequent amendments. Your application for employment with the University of Alaska is subject to public disclosure. Background checks may be required.

Job Title: Bookkeeper/Administrative Assistant Company: Alaska Excursions Location: Juneau, AK Description: Administrative Assistant/ Bookkeeper - Full Time, Year Round - Juneau, Alaska Adminstrative assistant needed for general adminstrative duties including bookkeeping and recordkeeping. Responsible for accounts receivable, accounts payable, payroll, and retaining proper employee records. This position serves as the primary point of contact for the owner and must have excellent customer service skills, possess good mathematic ability and be proficient with English and grammer. Must possess good typing and orginizational skills.We are looking for someone with a positive attitude, willing to learn, adapt, assume repsonsibility, and be a part of a growing, successful team. We can provide training; however, experience with quickbooks and past accounting/administrative experience is desired. Position is located in downtown Juneau, Alaska. Please submit a resume for consideration.

Job Title: ADMINISTRATIVE ASSISTANT / RECEPTION Company: JUNEAU ECONOMIC DEVELOPMENT Location: Juneau, AK Description: NOW HIRINGCurrent opening:üADMINISTRATIVE ASSISTANT/RECEPTIONFor more information and application instructions please go to www.jedc.org or call 523-2300.

Job Title: medical administrative assistants Company: US Career Services Location: Anchorage, AK Description: Medical administrative assistants are responsible for the submitting and filling out accurate and updated medical documents such as patient records, insurance forms, and patient admission to the hospital and laboratory services. They also perform basic office functions, such as handling monetary forms, greeting visitors, and answering telephones and patient inquiries. Most medical administrative assistants work in physician offices. Some work in private and public hospitals, specialty physician offices, and nursing homes. Medical administrative assistants work schedules vary from full-time to part-time evening or weekend work. Medical administrative assistants are: # Able to earn salary potential nearly $40,000 a year # Expected to perform both medical and typical office functions # In demand and will grow from 2008-2018 by 36 percent # Able to give patient instructions and provide them with comfort # Likely to work in physician offices and public and private hospitals # Provided on the job training # Not required to complete formal training, but can complete formal programs in as little as nine months Formal training for medical administrative assistants is highly preferred and offered in many educational institutions, including community colleges and technical schools. Most programs can be completed in nine months to a year, resulting in a diploma or certificate upon completion and an opportunity for faster advancement in the medical field. The increasing number of healthcare institutions, the demand for doctors to handle a larger patient population, and employee replacement contribute to the high demand for medical administrative assistants. The job outlook for medical administrative assistants is expected increase by 34 percent within the next 10 years, faster than the average for other careers. Job Requirements All applicants for this job will be screened by uscareerservices.com based on their experience and qualifications. If you are identified as a candidate that needs training/ certification you may be provided with education opportunities through our partners. Career education may require fees for the registration and certification courses. uscareerservices.com does not guarantee job placement after training/ certification completion. Keywords: medical administrative assistant jobs, medical administrative assistant career, medical administrative assistant salaries, jobs for medical administrative assistants, medical administrative assistant duties, medical administrative assistant certification, medical administrative assistant job description, certified medical administrative assistant, data entry, general clerical/ office administration, general customer service, office manager, receptionists, reservation agents, Customer Service, Customer Service Rep, Representative, Office Support, Clerical Positions, Call Center, Entry Level, Entry-Level, Customer Support, Customer Service Agent, Entry Level Customer Service Manager, Telemarketer, Healthcare Support, Office Assistant, Administrative Assistant Keywords: Customer Service, Customer Service Rep, Representative, Office Support, Clerical Positions, Call Center, Entry Level, Entry-Level, Customer Support, Customer Service Agent, Entry Level Customer Service Manager, telemarketer, healthcare support, office assistant, administrative assistant, Sales, Customer Service, Part Time, Manager

Job Title: Administrative Assistant Company: Northrop Grumman Corporation Location: Fort Greely, AK Description: Performs duties of Facility Security Officer: Prepares, coordinates, and provides and effective documentation and publications program. Provides publications/records library services, technical administration, publication control, and distribution services. Performs classified documentation control. Participates in training and proficiency exercises and operational tests as directed. Supports the tracking, analysis and reporting of contract activities. Monitors and prepares budget forecasts, manages charge numbers, addresses accounting issues for projects. Prepares reports for Program, Corporate, and Customer reviews. Enters data and extracts reports from corporate information systems. Assists management and fellow employees with problems with individual travel plans and requirements. Other duties as assigned. Security Clearance Required.

Job Title: TASO-2793: Administrative Assistant (Mid Level) Company: SPARTA, Inc. Location: Fort Greely, AK Description: Individual will be part of a Government, Prime and Support Contractor team that provides secretarial and ‘front office’ administrative support to the Missile Defense Agency (MDA). The primary duty locations are:• Huntsville, AL• Washington DC• Colorado Springs COSome work will also be performed in:• Albuquerque, NM• Los Angeles, CA• Alaska. Some periodic travel may be required from any of the locations. The individual is expected to learn the MDA system from hands on experience as well as formal training and quickly be able to work directly with a wide variety of members of the Agency.As a mid level position, individual must be capable of quickly assimilating, learning, and producing in the following broad tasks: • Provide administrative, organizational, and operational expertise to effectively and efficiently support the Missile Defense Agency’s (MDA) Chief of Staff’s Executive Administrative organization• Provide sufficient expertise to MDA executives, deputies, program directors/managers, and their organizations across all geographic locations• Provide effective implementation of existing administrative and organizational policies and procedures in the areas of executive and organizational administration and corporate governance• Assist and train more junior members of the team• Exceptional attention to detail and the ability to handle multiple tasks simultaneously is a requirementSpecific Job Requirements:• Assist and train more junior members of the team to provide executive level administrative support (assistants/secretaries/receptionists) for executives and managers throughout the Agency and their organizational staff• Assist and train more junior members of the team to provide office administrative support to include screening telephone calls, assisting visitors and callers to the appropriate individual or office, including executing conference room and video conference requests, and providing accurate and timely messages • Manage long- and short-term calendar, including leave, travel, and meeting request coordination with appropriate individual or office • Coordinate domestic and international travel, including execution of electronic travel order requests and preparing travel briefings• Review and distribute incoming written material requiring Principal coordination, including quality control of written material, management of official record files, and preparation of non-technical correspondence• Provide receptionist support to the MDA Command Suite, including telephone support, visitor control and escort, limited administrative support and other office support as required*This opportunity is contingent upon contract award.

Job Title: PERM FT/PT CUSTOMER SERVICE/RAMP, SEASONAL FT/PT CUSTOMER SERVICE/RAMP, SEASONAL FT ADMIN ASSISTANT Company: WINGS OF ALASKA Location: Juneau, AK Description: NOW HIRING!Come work for Southeast Alaska's Premier Commuter Airline! Perm FT/PT Cust Svc/Ramp Seasonal FT/PT Cust Svc/Ramp Seasonal FT Admin Assistant Seasonal PT Reservations Wings of Alaska has up to 10 positions available for seasonal & permanent positions, full & part time. Will need to work weekends, in a dynamic & focused environment with some of the most seasoned airline employees anywhere! Fax or email resume: Register to View Register to View Must pass 10yr criminal background, lift up to 70lbs, have a driver???s license, and reliable transportation to/from airport. www.wingsofalaska.com