Office Manager Jobs in New York

Job Title: Administrative Coordinator Company: Council on Accreditation (COA) Location: New York, NY Description: Position Summary: The role of the Administrative Coordinator is to perform accounting functions such as, and not limited to: Accounts Receivable/Payables. This position will also provide support to the human resources department and the Chief Executive Officer. The Administrative Coordinator must communicate effectively with COA staff members and provide support to external clients. Specific Duties & Responsibilities: Accounting - Accounts Receivable: Processes daily receipts, bank deposits, payment posting, and generates invoices. Monitors the Accounts Receivable aging and performs follow-up calls to past due customers. - Accounts Payable: Provides backup support to Accounts Payable Coordinator when needed: Reviews invoices and expense reports, inputs payables, and prepares disbursement for approval by the CFO. Human Resources - Payroll: Provides support with preparing the payroll. - Administration: Maintains personnel records. - Benefits Administration: Provides support with the benefits updates and billing processes. Executive Office - Provides support to CEO involving setting up Board Meetings and handling various scheduling and administrative tasks. General - Provides support to internal staff and responds to external customer inquiries. - Performs other duties as assigned. Qualifications: - Excellent organizational and planning skills, strong attention to detail and highly developed interpersonal skills as this position entails contact with internal and external stakeholders. Ability to manage multiple tasks/projects and a strong drive for results. - Minimum Education: College Degree Skills, Knowledge and Abilities: - Knowledge of Salesforce software is a plus - Work requires continual attention to detail in preparing reports, entering data, processing information, establishing priorities and meeting deadlines. - Computer proficiency (MS Word, MS Excel, Ms Outlook, Internet, Access) - Ability to work independently and/or as a member of a team. - Ability to take initiative in problem solving. - Ability to build constructive and cooperative working relationships with a broad range of stakeholders, and maintain them over time. Position continually requires demonstrated poise, tact and diplomacy. - Ability to consistently protect confidentiality of financial information. - Demonstrated commitment to excellent customer service - Respect diversity of all clients, staff and volunteers. Please note that this position is a full-time, three-month assignment. Please send cover letter, resume and salary requirements to Register to View Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. COA is an Equal Opportunity Employer

Job Title: Administrative Manager Mitchell Martin Company: New York's Job Exchange Location: New York, NY Description: Administrative Manager Register to View Mitchell Martin Job Description Description Our client a global financial services firm and a market leader in securities,asset management and credit services is seeking a Administrative Manager Location: NY Contract Bachelors Degree The core areas of responsibility include: financial administration,human resources administration,space planning,Business Continuity Planning (BCP),and management reporting and metrics (inclusive of the development of executive management presentations throughout the year). Primary work products include (but are not limited to): Annual budget planning,monthly Actual vs. Budget (AvB) variance analysis,cost center set-ups,BU allocation methodologies,quarterly budget reviews for the business units Annual headcount planning,open headcount variance analysis,hiring authorization emails,employee turnover analysis,org charts and email distribution lists (on-going maintenance) Coordination of annual talent reviews and the promotion process (senior management reviews,coordination of write-ups,preparation of final submission) Space planning (structured allocation of office space,development of growth plans,coordination of major office moves/relocations) Business Continuity Plan (BCP): development of and on-going maintenance of BCP plan Senior management reporting (ad-hoc and recurring) Management metrics (assimilation of data from metric owners) Townhalls (planning activities and general logistics) Special Projects (oversight and delivery of special p Requirements Not Specified Apply for this Job at: http://www.net-temps.com/webapps/search/viewJobExternal.do?jobid=25244811&account=crec&r=aje This job is posted by Net-Temps, Inc. Search over 75,000 jobs, get your free Job Seekers Desktop, and free Resume submittal. A benefit package may or may not be available. Request specific information from the employer. Job Summary Company Job ID: crec842053 Job Title: Administrative Manager Company: Mitchell Martin Location: US - NY, Manhattan, 10001 AJE Reference Number: 530192754 Job Start/End Date: not provided Job Type: Regular Job Classification: Full Time Hours/Week: not provided Salary Range: not provided N/A Education: not provided Required Degree/ Formal Training: not provided Required Licenses/ Certificates : not provided Experience: not provided Company Homepage: not provided More Information

Job Title: Controller / Office Manager Ashley's Home Center Company: New York's Job Exchange Location: Ogdensburg, NY Description: Controller / Office Manager Register to View Ashley's Home Center Job Description Controller / Office Manager This company is a highly successful full service retail/contractor building material dealer that has served the northeast for over 56 years. The company has two locations. This is a family owned and operated independent business. The company operates two contractor-oriented lumberyards with a large volume and continues to be profitable and financially sound. The current sales mix is about 40% retail and 60% contractor. There are 23 employees at the hiring location depending on business conditions, and a total of about 30 - 35 employees total in both stores. We are looking for an Controller / Office Manager for the Ogdensburg store location. This is a full time position, Monday thru Friday with the very occasional weekend day. This person would be responsible for Account Receivables, Account Payables, Payroll, Inventory Control Adjustments, and other administrative duties. The position reports to: The Owner, Located at this store. Salary Range: Competitive salary and benefits package. The salary will have the potential to grow with the growth of the position. Mail, email or fax letter of interest and resume. A benefit package may or may not be available. Request specific information from the employer. Job Summary State Job ID: NY0933161 Job Title: Controller / Office Manager Company: Ashley's Home Center Location: US - NY, Ogdensburg, 13669 AJE Reference Number: 529666642 Job Start/End Date: not provided Job Type: Regular Job Classification: Full Time Hours/Week: 40 hrs/week Salary Range: not provided N/A Education: High School Diploma or GED Required Degree/ Formal Training: not provided Required Licenses/ Certificates : not provided Experience: 0 months Company Homepage: not provided More Information

Job Title: Office Supervisor Kaleida Health Company: New York's Job Exchange Location: New York, NY Description: Office Supervisor Register to View Kaleida Health Job Description Position Office SupervisorLocation Millard Fillmore SuburbanDepartment 13023 - MFS Nursing Admin OfficeRecruiter Michelle SpragueUnion/Non-Union Non-UnionShift DaysScheduled Work Hours 7:00am-3:00pm, 8:00am-4:00pm, 9:00am-5:00pmStatus Full TimeBi-Weekly Hours 75Grade 7Auto req ID 18127BRJob Description The incumbent is accountable for the supervision and organization of all office activities within the assigned department in order to achieve maximum expense control and productivity. Supervision will include decisions regarding hiring and terminations, as well as disciplining and evaluating employee performance. Position is also responsible for planning and implementing new processes, as well as establishing quality standards and goals for clerical operations.Minimum or Preferred Qualifications Associates degree ; 4-6 years experience. Detailed knowledge of the rules and procedures of the department and hospital. Overall knowledge of the operations andpolicies of the entire system; maintains compliance with all policies/ procedures. A benefit package may or may not be available. Request specific information from the employer. Job Summary Job Start/End Date: not provided Job Type: Regular Job Classification: Full Time Hours/Week: not provided Salary Range: not provided N/A Education: not provided Required Degree/ Formal Training: not provided Required Licenses/ Certificates : not provided Experience: Entry Level (0 - 2 years) Company Homepage: not provided More Information

Job Title: Newsroom Assistant/Office manager CBS Interactive Company: New York's Job Exchange Location: New York, NY Description: The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able"> Newsroom Assistant/Office manager Register to View CBS Interactive Job Description The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an active newsroom. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. Will be responsible for general office management including processing invoices, ordering supplies and organizing office functions. The Executive Assistant/office manager will: Be responsible for heavy calendar management. Answer phones and direct all incoming calls to appropriate party promptly and efficiently Assist with preparation of presentation materials Review and summarize miscellaneous reports and documents Prioritize and manage multiple projects simultaneously Arrange travel schedule and reservations for as needed Support and organize office. Excellent calendar management skills. Experience assisting management with the creation of PowerPoint presentations Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook Experience scheduling travel arrangements for management Must successfully pass a background check STRONGLY PREFER: Support experience in a news or media environment. Experience successfully creating and/or modifying processes Journalism background A benefit package may or may not be available. Request specific information from the employer. Job Summary Company Job ID: ARBCBS8048-734910 Job Title: Newsroom Assistant/Office manager Company: CBS Interactive Location: US - NY, New York, 10019 AJE Reference Number: 529670864 Job Start/End Date: not provided Job Type: Regular Job Classification: Full Time Hours/Week: not provided Salary Range: not provided N/A Education: not provided Required Degree/ Formal Training: not provided Required Licenses/ Certificates : not provided Experience: not provided Company Homepage: not provided More Information

Job Title: Salary + Commission Office Manager Company: Location: New York City, NY Description: The Hecht group, a successful Manhattan-based real estate company, has a current opening for a Real Estate Manager. The right candidate must have 1-3 years of experience and a thorough understanding of the rental market. Real estate broker?s license is a must. In this position, the Real Estate Manager will be responsible for interviewing, hiring, and overseeing their designated group of real estate agents. The ideal applicant will possess incredible leadership skills and the hunger to motivate their team towards unlimited success. In addition, the manager will handle recruiting to promote office growth, and the necessary training to ensure the success of their sales associates. Specific Responsibilities: ? Lead all residential sales activities within branch office ? Identify and achieve branch office production and performance goals ? Maintain an active role in the development and execution of our significant local marketing/advertising ? Implement and manage various programs established by the company to achieve objectives This opportunity allows for unlimited advancement. If you would like to be part of a dynamic organization, earn a competitive salary, and work with an established and reputable real estate company, we would love to hear from you. Read more about our company by visiting www.hechtgroup.com and clicking ?About us.?

Job Title: Office Administrator - Dental Company: Location: New York City, NY Description: Dental Office Administrator F/T Are you looking to train & work for expanding fast paced Upper Eastside dental office? We need energetic team player with desire to advance who loves people. Must know DENTRIX and QuickBooks. We are looking for a person with experience & excellent communication skills who is comfortable in a busy fee-for-service 5 dentist practice. The applicant should like to work with people & desire to train & advance to handle the business part of the growing practice. Job description: - Office Administrator: handle payroll & accounts payable using QuickBooks - Bookkeeper: create daily collection reports of 5 doctor office with DENTRIX computer software - Receptionist: schedule patients & print walk-out statements We offer a competitive salary and consider skill & performance. Benefits include health insurance, holidays, personal days and vacation. Work hours are Monday to Friday, 8 AM ? 5 PM.

Job Title: Regional Office Manager - Architecture and Engineering Company: TheLadders Location: Albany, NY Description: Title: Regional Office Manager - Architecture and Engineering City: Albany, State: NY Description: Bergmann Associates is an ENR top 250 firm with an award winning Architectural Studio.  We are currently seeking a dynamic leader to manage our Albany, NY office. As the Regional Office Manager you will be responsible for all personnel and project related activities for a team of 20+ Architectural & Engineering professionals supporting Building, Transportation, and Land Development projects. Our long term strategic plan includes substantial growth for our Captial Region office. If you have the drive and experience-this could be a fabulous opportunity to join one of the region’s leaders in a high profile, leadership position. Qualifications: 20+ years experience in an Architectural or Engineering firm. Prior experience managing profitability and all operations of a regional office Proven ability to mentor JR staff, collaborate effectively with Sr Staff, coordinate with support services to grow and maintain client base. NYS experience preferred

Job Title: Interior Design Office Bookkeeper/ Office Manager/ Assistant Company: Location: New York City, NY Description: Small, high-end, boutique residential Interior Design firm in SoHo, seeking bookkeeper. Design Manager is a MUST. Must be able to multi-task, prioritize, possess serious organization skills, pay attention to detail, and communicate. MUST TAKE INITIATIVE! Daily tasks include: Creating proposals, PO?s, client and vendor Invoices, keeping track of purchases, updating spreadsheets, following up with vendors on orders, organizing deliveries & shipping, communicating with accountant and submitting tax payments, making sure office supplies are in stock, and ordering office goodies from Fresh Direct. This company has a fun and fabulous vibe! We like energy, personality, quick-thinking, and a good joke! We strive to keep our clients happy and wanting more, but we don?t sacrifice our liveliness for it. This is a part-time position with possibility of full-time position in early summer.

Job Title: Office Manager Company: Location: Buffalo, NY Description: Office Manager Overview of Responsibilities and Tasks 1. Flawless Execution: ? Build excellent client relationships ? Be proactive ? Handle interactions with enthusiasm & efficiency. ? Anticipate needs: try to get a step ahead. 2. Manage the Schedule ? Deliberately utilize time ? Help him be in ?two places at once.? ? Try to solve problems on the phone. 3. Manage the Testing Business ? Proctor testing of candidates ? Inventory control ? Scheduling and notification of candiates ? Timely scoring, editing and delivery of reports. 4. Support the Consulting Business ? Provide value added service ? Excellent computer skills 5. Attend to the Details ? Handle weekly payroll and tax filings ? Manage quarterly and annual tax reporting ? Organize mail ? Help with cleaning, vacuuming, coffee and general maintanence. 6. Proactive Problem-Solving ? Willing and able to figure things out. ? Independent and self-sufficient ? Comfortable with technology ? Able to generate solutions to problems. Skills Needed ? Strong computer skills: Microsoft Office (especially Word) ? Organization and detail orientation ? Creativity ? Professionalism ? Flexibility and adaptability ? Quick learner ? Strong customer service orientation ? Ability to multi-task and switch gears Working Conditions Working in a small and closely-knit office with extremely confidential material. Must be able to work with high expectations and demands and desire to be the best. Must be willing to give feedback and assert opinions and beliefs. Must be able to adapt to changing situations and priorities. Must have the ability to interact with executive-level individuals with high demands. Must pay attention to details and be organized. Must be able to adapt to a small office with the ability to perform others? tasks when necessary. Interested applicants can notify Jenna ( Register to View ) for an application.