Office Manager Jobs in New Jersey

Job Title: Business Office Manager Company: Genesis Health Care Location: Cinnaminson, NJ Description: The Office Manager must be familiar with company policies and procedures related to billing and accounts receivable, census processing, payroll, and accounts payable. The Office Manager oversees all business office functions and is responsible for ensuring policy & procedure compliance in all related areas. He/she interfaces with the Administrator, Regional Business Office Coordinator, Bookkeeper, and Receptionists, as well as provides verbal and written reports to the Administrator and Corporate.R 1. Ensures systems and controls are in place as outlined in policy and procedure manuals. Meets established daily, weekly, and monthly deadlines;2. Directs processing of accounts receivable, adjustments/refunds, private and third party agencies, census information, ancillaries, cash deposits and posting;3. Manages customer trust funds and maintains confidential files, ensures compliance with all state and federal regulations;4. Meets with all new admissions (resident or family) to explain financial obligations and paperwork, Audits new admission files to ensure completeness and accuracy;5. Maintains Private Spend Worksheets and assists with Medicaid Pending Tracking;6. Manages all month end processes, which include completion of data entry, review and correction of edits, and census reconciliation;7. Manages accounts receivable collections for past due customer accounts, ensures timely filing of Medicare, Medicaid, and Insurance claims;8. Provides written Past Due Report concerning customer accounts to the Administrator, prepares for and attends A/R review meetings, maintains collection Activity Binder;9. Recommends and prepares accounts for outside collection agencies, attorneys, and write off;10. Coordinates documentation for internal and external auditors. Assists administrator and accounting dept. with resolving G/L variances; 11. Supervises, organizes, evaluates and monitors business office operations and staff, including Bookkeeper and receptionists, as well as, delegates administrative authority, responsibility and accountability to other office personnel as necessary;12. Concerns his/herself with the safety of all nursing center customers in order to minimize the potential for fire and accidents. Also, ensures that the center adheres to the legal, safety, health, fire and sanitation codes by being familiar with his/her role in carrying out the center’s fire, safety and disaster plans and by being familiar with current MSDS;13. Puts Customer Service First: Ensures that customers and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals’ needs and rights;14. Performs other duties as requested. 1. High school degree with a minimum of 5 years experience in Long Term Care billing and collections.2. Additional coursework in accounting/finance is recommended.

Job Title: OFFICE MANAGER Company: LIBERTY FOOD SERVICE Location: Mercerville, NJ Description: Office manager needed, duties include payroll, accounts payable, accounts receivable. Ask for Sam. Call Register to View Web Id: 51720

Job Title: Project Manager/Office Manager Company: Raymond Alexander Associates Location: Englewood, NJ Description: *Project/Office Manager * * Project/Office Manager * Busy entrepreneur seeks a Project/Office Manager with excellent computer and communicationskills to help run the business/office. *Must be interested in a small office atmosphere* Location: Englewood, NJ In this role, the Project/Office Manager will take a hands-on approach to managing projects, clients, and basic office duties. Must be able to develop and execute a plan for various projects. Work closely with clients and help in developing new business. Must have outstanding communication skills and extensive experience with PowerPoint, Outlook, managing/coordinating projects, general office management and assisting top management with all business related matters. Experience in a construction, engineering or architectural company is desired. Project management experience is required. Strong experience with managing multiple calendars in Outlook as well as preparing Power Point presentations. Must be able to handle multiple projects simultaneously with the ability to workindependently. Annual Salary: $55,000 - $75,000 To Apply Directly Qualified candidates, please apply on-line or email your resume to Kay McGee at: Register to View Please visit www.raymondalexander.com for more job openings and background of our company. We are Raymond Alexander Associates (RAA), recruitment consultants specializing in accounting and financial professionals. Since 1970, RAA has placed thousands of professionals in "Fortune 500" companies and privately held corporations throughout the New York/New Jersey metropolitan area. We are one of the largest privately owned recruiting firms in the area that specializes in accounting and finance. Our founder and President, Raymond Jezierski is a CPA and recognized authority in the field. Mr. Jezierski launched RAA following his extensive background in top accounting firms such as Price Waterhouse Coopers and KPMG Peat Marwick, and as Controller and Treasurer in the private sector. Our staff includes accounting, business, and human resource professionals specially trained in recruiting.

Job Title: office manager full time Company: Company Confidential Location: Paramus, NJ Description: Office Manager F/TMust have exc customer service & computer skills. Mon-Fri, 8am-4pm, salary + benefits. fax Register to View or Email resume Register to View Source: North Jersey Media Group

Job Title: Office Administrator Company: Company Confidential Location: Jersey City, NJ Description: NYC professional services firm currently seeking an Office Administrator for branch office located in Jersey City, NJ.In this position, you will manage the daily office operations which include, but are not limited to:Oversee and lead all administrative staff functions including maintenance schedules for office equipment and facilities;Manage work flow and office organization to provide support to management as well as general staff including proposal generation and updating;Assist in the development and administration of processes and procedures to improve efficiencies and streamline operations;Work with internal teams and management to ensure business objectives are met in a timely and efficient manner;Assist in the development and maintenance of reporting systems to track and monitor key metrics and measurements across a variety of office and client functions;Perform additional duties and provide support as assigned.To qualify, you must be a team player with a bachelors degree, three to four years of related experience, excellent communication & people skills, and a strong work ethic. Proficiency with MS Office (Word, Excel, & Outlook) as well as the ability to quickly learn new applications is essential.We offer an excellent salary and a comprehensive benefits package.  For consideration, please click on the following link https://home.eease.com/recruit/?id=65470 to submit your resume and complete our online application.  We are an equal opportunity employer.

Job Title: Office Manager Company: Mount Holly Location: Mount Holly, NJ Description: Office Manager opportunity! Provides leadership, direction and administration of corporate policy and procedures to ensure the efficient and profitable running of the medical practice. Directs, supervises and coordinates daily activities of the medical practice including billing, scheduling, medical records, staffing, maintenance of physical space and all non-clinical issues.            Job Essentials: Responsible to ensure daily completion of billing functions of front officeReviews monthly statistical reports both financial and budgetary with Medical Director and physicians in addition to monitoring all expenses, revenue, etc.Responsible for supervision, recruitment, hiring, retention of office staff and maintains all payroll hours through ETMCoordinates work flow of family practice center including maintaining all computerized office hour schedules for the physiciansActs as a liaison between all center personnel and external customers, particularly patients.Other duties as assigned. Qualifications: High school graduate with an Associate’s degree preferred, 4 year college degree a plus. Requires 3-5 years supervisory experience in a medical practice. Knowledgeable in insurance ICD_(/CPT coding, Medicare regulations, state regulations, familiarity with CLIA, JCAHO, DOH, & OSHA regulations.

Job Title: Senior Office Coordinator Company: National Society of Leadership and Success Location: Hoboken, NJ Description: Position: Senior Office Coordinator Salary: Mid to high 30’s, commensurate with experience, medical and 401K Institution: The National Society of Leadership and Success Location: Hoboken, NJ (right outside Manhattan)   Come join a fun team and positive environment where you can know at the end of the day that you used your talents to make a positive difference in the world!  Health benefits 401K matching Bonus pool for additional bonuses Gym membership and time to work out Fun friendly co-workers currently serving 180 College campuses with 80,000 members   The Senior Office Coordinator reports to the Director of Chapter Support and Operations and is responsible for overseeing the day-to-day office maintenance of a small office (16 people) in Hoboken, NJ. The Senior Office Coordinator will also be a team leader for the Office Coordinator as well as handling the invitation and induction processes.   As a representative of the Society, the Senior Office Coordinator will have exceptional communication, attention to detail, customer service and organizational skills, and an ability to prioritize.   Note: Resumes submitted without a position specific cover letter will not be reviewed.   Duties and Responsibilities: Designing and processing all invitations Building and maintaining new and current vendor relationships Managing the Office Coordinator and ensuring follow through on all projects and responsibilities Assist other support staff with seasonal projects, such as material assembly Overseeing ordering of inventory   Requirements: Extreme attention to detail Highly organized High level of interpersonal and communication skills Natural and proven leadership skills Ability to work independently and efficiently Proficient and comfortable working in a wide variety of programs such as Photo Shop, Excel, etc.   Please check our website at: http://www.societyleadership.org Interested applicants should email a cover letter and resume to Register to View

Job Title: Kelly Services is searching for an experienced Office Manager in central NJ-412R Company: Kelly Services Location: Carlstadt, NJ Description: Kelly Services is searching for an experienced Office Manager in central NJ-412R EXPERIENCED Office Manager needed! Great Temp to Hire Opportunity! Kelly Services is currently looking for an experienced Office Manager in Central NJ!  Those seeking a challenging, stable role that will enhance their career are encouraged to apply. The ideal candidate will be responsible for the following:·         Oversee Customer Service Representatives and Inside Sales Team·         Bookkeeping which includes Accounts Payable and Receivable·         Experience with Crystal Reports and SAP a plus·         Must have marketing and web design experience – will be creating web pages and brochures The position details include:Location: Carlstadt, NJ for 3 – 4 months then moving to the Cranbury, NJ location.Work Schedule: 8:30am – closing (must be able to stay as needed based on business requirements)Salary: $18.00-$19.00/hour, based on experienceContract Assignment with the possibility of becoming a permanent position for the right candidate! Qualified and interested applicants should send their resume to Register to View  or contact the local Kelly office for consideration. We apologize that due to the large volume of résumés we receive, we are unable to respond to every candidate directly. Kelly Services is an Equal Opportunity Employer.

Job Title: Office Administrator Company: American Renewable Energy Location: Piscataway, NJ Description: A green job in the solar electric energy field grows together with the company.Discription American Renewable Energy is a young fast growing company that provides solar electric energy solution to residences and businesses. We provide green jobs and help improve our environment. Job OverviewWe are looking for a professional office/ administrative assistant with a minimum of one year professional experience to provide comprehensive administrative, operational and marketing support to our office. We strongly prefer that your professional experience be in a fast paced creative or agency environment. The Office Administrator's responsibilities include a wide range of functions that support keeping up the work environment for all staff and coordinating activities and routing calls to the Operations Coordinator and VP level. Duties and Responsibilities Administrative Support: Answer the main phone and route all business inquiries in a professional manner [as per outline] and/or respond to general questions or requests for information by directing the party to the proper staff member. Answer EVP phone extension screen, take a message, or direct the call as appropriately directed. Email phone messages to EVP using office format and systems established. Investigate and work within company guidelines to organize and book travel plans for VP and Director level staff, build itineraries, and be on-call for change of plans to ensure staff is in place for all meetings Work within established system to produce expense reports for President and EVP Work within system to generate staff expense reports and submit to accounting Mail and track [report when delivered] all project deliverables, marketing press kits, and other submissions as directed by Operations Coordinator and VP level staff. Operational Support: Organize and distribute office supplies as necessary, order backup supplies and investigate new materials/supplies for maintaining a clean and efficient workplace. Work with Operations Coordinator to coordinate all company events [holiday event, summer event, etc.] as directed. Thoroughly understand the conference call and web conferencing systems and setup conference calls and meetings with emailed instructions to the appropriate staff member(s). Assisting Operations Coordinator with database entry, updates and reports Marketing Support: When required help support generation of materials, press kits, and other marketing collateral for business development and project based activities. Database entry and list generation Assist Marketing Director with preparing award entries Additional Marketing Assistance as needed on a per-project basis Skill & Qualifications 1 + years professional work experience, preferably within a creative boutique, design, architecture or other agency environment High-level of facility with Microsoft Office particularly Outlook, Word, and Excel Use of Adobe Photoshop and Illustrator for proofing marketing materials before print or duplication

Job Title: Auto Repair Shop - Service Writer/Office Mgr Company: chenytorrales Location: Newark, NJ Description: ARE YOU MOTIVATED, ENTHUSIASTIC AND ENJOY TALKING TO PEOPLE, CONTACT US!! JOB AVAILABLE NOW. A family owned auto repair shop in business for more than 40+ years looking for a dynamic experienced service writer to handle a busy office. We are looking for someone who can manage the day-to-day office needs and handle the customer check-in process. You must have a valid driver's license, a least 3+ years experience working in an auto repair shop with customer contact; Bilingual (Spanish or Portuguese); Experience with Mitchell Manager is a plus. We offer a great work environment and competitive compensation. Please send your resume for consideration .  Candidate selected to begin working in October.  Interviews have already begun.