Office Manager Jobs in Maryland

Job Title: FT Office Manager/Bookeeper Company: Sektech Corporation Location: Hyattsville, MD Description: Office Manager Duties 1) Accounts Payable a) Entry of all invoices into Quickbooks accounting software with cost code and/or GL acct info. b) Forward all subcontractor invoices to Project Managers for approval c) Prepare lien waivers d) File maintenance on all vendors and subcontracts 2) Accounts Receivable a) After receipt of progress payment applications from Project Managers, upload the invoice for payment into the OB10/Government e-payment system. b) Create invoice in Quickbooks c) After COTR approves invoice – track payment status through US Treasury website d) Upon receipt of payment into checking account – apply payment to Quickbooks 3) Payroll a) Receive timesheets, and enter into Quickbooks b) Cut checks and send to employees c) Send direct deposit info to Quickbooks Payroll Service (this service prepares ALL payroll tax forms to include quarterly/yearly forms) d) Update employee info as needed e) H.S. A. as required on a monthly basis f) Health Insurance as needed 4) General Ledger a) Make month end journal entries as needed to balance with Contract Schedule b) Update Contract Schedule monthly with job costs and billings. 5) Job Cost a) Create budget/estimate into Quickbooks b) Appropriately code all job related invoices with budget cost codes 6) Estimating/Bidding a) Order plans and specs for use in estimating. b) Create CDs for subcontractors and mail as needed c) Prepare all bid documents prepare for signature d) Order Bid Bonds as needed e) Assist with Technical proposals 7) Additional/Miscellaneous a) Make necessary travel arrangements for project managers as needed. b) Answer phone/make calls

Job Title: OFFICE MANAGER Company: Children's Hospital of Philadelphia Location: Baltimore, MD Description: Requisition #: 09-19618Job Title: OFFICE MANAGERCity: PhiladelphiaState: PennsylvaniaScheduled Shift: DaysEmployee Type: Regular - Full Time*Scheduled Days: MondayTuesdayWednesdayThursdayFridayResearch Division:Requirements: This position can be held by an RN looking for a more administrative position, or by an experienced Office Manager from a clinical setting.Experience with developing, implementing, and/or monitoring organizational policies, procedures, systems and objectives.Experience with fiscal management and human resource management.Knowledge of health care administration systems.Knowledge of governmental regulations and compliance requirements.Knowledge of computer systems and applications.Experience in planning, organizing and supervising various levels of staff.Experience with research and developing comprehensive reports.Skill in exercising initiative, judgment, problem solving, decision-making.Skill in developing and maintaining effective relationships with medical and administrative staff, patients and the public.Ability to research and prepare comprehensive reports.Ability to communicate effectively in writing and verbally.Ability to communicate clearly.Ability to accept feedback and incorporate into professional growth and own performance improvement.Maintains strictest confidentiality.Job Description: JOB SUMMARY:The Office Manager of the division of Rheumatology is a professional health care leader who jointly manages the Practice with the Medical Director and the Administrative Director. This includes supervision of all non-provider staff and functions related to delivery of quality patient care and services. The Office Manager is responsible for the assessment, planning, implementation, and evaluation of Practice activity while promoting collaboration among all staff members in the operation of the division in responding to the needs of both the patients/families and the Hospital.

Job Title: Administrative Officers - Administraive Fellows Program (AFP), Spanish Bilingual Company: National Institutes of Health Location: Bethesda, MD Description: Spanish or Portuguese BILINGUAL - Job Functions: Administrative - Other, Government, Non Profit - The National Institutes of Health is seeking bright, talented candidates to join our team. Opportunities exist in the following career area:  Administrative Officers- provide vital managerial support to the nation*s foremost scientists by ensuring the seamless functioning of scientific laboratories, offices, branches, and divisions. You*ll work closely with senior leaders and scientists alike, providing guidance on matters of administrative management, infrastructure, human capital, policy interpretation, financial management, strategic management and planning. VACANCY ANNOUNCEMENT UPDATE APPLICATION LINK: https://jobs1.quickhire.com/scripts/hhs-elp.exe/runjobinfo?aOrg=8*aJob=217*parserID=~BROWSE~*ORGIMG=hhs-elp-nih_logo.gif Announcement Number: NIH-2010-0001 Position Title: Administrative Fellows Program - Administrative Professional Series and Grade: GS-0341,0560, 0301, 1101, 0343-09 Full Performance Level: GS-12 Opening-Closing Date: 03/01/2010 - 04/02/2010 Salary: $51,630.00 TO $67,114.00 Hiring Agency: National Institutes of Health Job Location(s): MANY vacancies Montgomery County NOTE: If you meet the requirement and were unable to attend a recruitment event to obtain a pass code, you may contact the NIH HEPM at Register to View for additional instructions. EIGIBILITY REQUIREMENTS:  * You must be a U.S. Citizen. * You must be able to qualify at the GS-9 level.   Note: You will qualify as a GS-9 if you have a graduate or higher level degree, one (1) year of specialized work experience, or a combination of education and experience. For additional information on specialized experience, please read the official USAJobs vacancy announcements. If you have any questions about eligibility or the program, please e-mail: Register to View

Job Title: Management Analysts - Administrative Fellows Program (AFP), Spanish Bilingual Company: National Institutes of Health Location: Bethesda, MD Description: Spanish or Portuguese BILINGUAL - Job Functions: Government, Internship, Management - General, Non Profit - The National Institutes of Health is seeking bright, talented candidates to join our team. Opportunities may exist in the following career area:Management Analysts employ their analytical and research abilities to improve organizational operations. Senior leaders will rely on your recommendations to make high-impact organizational decisions. You*ll be exposed to a broad array of fields: risk management, policy development, in-depth reviews of business units, management of organizational changes and emergency management. VACANCY ANNOUNCEMENT UPDATE APPLICATION LINK: https://jobs1.quickhire.com/scripts/hhs-elp.exe/runjobinfo?aOrg=8*aJob=217*parserID=~BROWSE~*ORGIMG=hhs-elp-nih_logo.gif Announcement Number: NIH-2010-0001 Position Title: Administrative Fellows Program - Administrative Professional Series and Grade: GS-0341,0560, 0301, 1101, 0343-09 Full Performance Level: GS-12 Opening-Closing Date: 03/01/2010 - 04/02/2010 Salary: $51,630.00 TO $67,114.00 Hiring Agency: National Institutes of Health Job Location(s): MANY vacancies Montgomery County NOTE: If you meet the requirement and were unable to attend a recruitment event to obtain a pass code, you may contact the NIH HEPM at Register to View for additional instructions. ELIGIBILITY REQUIREMENTS:  * You must be a U.S. Citizen. * You must be able to qualify at the GS-9 level.  Note: You will qualify as a GS-9 if you have a graduate or higher level degree, one (1) year of specialized work experience, or a combination of education and experience. For additional information on specialized experience, please read the official USAJobs vacancy announcements.  If you have any questions about eligibility or the program, please e-mail:   Register to View

Job Title: Plant Office Administrator/Customer Service Coordinator Job Company: Vulcan Materials Location: Easton, MD Description: Plant Office Administrator/Customer Service CoordinatorDivision: MideastLocation: Maryland, EastonEmployment Status: Full-TimeFLSA Classification: Non-ExemptExperience: 1 yearEducation: High School DiplomaWeekend Work: Overtime: Shift: 1stRelocation Provided: NoTravel Percentage: 0%

Job Title: Office Manager Company: National Volunteer Fire Council Location: Greenbelt, MD Description: Employer Information About National Volunteer Fire Council The National Volunteer Fire Council (NVFC) is the premier nonprofit association serving the volunteer fire, emergency, and rescue services. Today, the NVFC serves as the voice of over one million volunteer firefighters and EMS personnel on Capitol Hill and provides valuable training, community support, and other resources. View all our jobs

Job Title: Marketing Coordinator (Administrative) Company: Location: Baltimore, MD Description: Service Type: Contract Buyer: Verizon Telecommunications Description This role coordinates distribution of marketing collateral, event kits and other marketing support materials for Engagement Managers across a region. Tracks and inventories collateral. Identifies and communicates collateral requirements. Role is pivotal to field reps as new promotions are introduced - materials must be reproduced, shipped and tracked. Must have strong time management, communication and organization skills. May require some physical preparation of materials not to exceed 25lbs. Personable and learns quickly. Previous office administrator and/or assistant experience also helpful ? quality multi-tasker. Industry knowledge is not a requirement for position. MS Office proficiency - Excel & MS Word College Degree or Equivalent Work Experience Required * Please Send a MICROSOFT WORD RESUME Stanley Technical Recruiter TIC Telecom Email: Register to View Tel: Register to View

Job Title: p/t office manager trainee Company: Location: Baltimore, MD Description: p/t office help needed 20-30 hours a week M-F, 7:30 AM until 11:30 AM + (starting time is firm, ending time is flexible) No-frills warehouse office Reply with resume and an explanation of why you are looking for p/t work.

Job Title: Westminister Maryland Dental Office Manager Company: Location: Frederick, MD Description: Dental Office Manager for Westminister Maryland Office Does Manager of a vibrant sound like your perfect position? Conveniently located, our office environment offers the personalized treatment you hear about, but rarely find! Our highly trained doctor and team combine the kindness you hope for with the skills to deliver state-of ?the- art patient care. Our office has a strong desire to make patients happy and comfortable! Our office manager must have dental office management experience with skills Do you have strong organizational skills? Are you a strong manager? If so, read on. Our Practice Manager will work closely with the doctor to assure all aspects of day ? to ? day management will run smoothly and professionally. Good verbal and math skills a must. This person is emotionally and mentally mature, able to engender trust, and always ready to listen...is able to work well with others in a team atmosphere, can accept constructive criticism and is skilled in using Dentrix. A great attitude is as highly valued as your dental office experience. As Office Manager, you will be responsible for coordinating, integrating and representing all facets of managing the team and business activities, and over - seeing both administrative and clinical staff. The manager will support the team in providing extraordinary patient care. Hours required are M - F Salary based on experience. References a must Please send your resume It would be wonderful if you would include some thoughts on why this position interests you!

Job Title: Administrative Officer Company: Georgetown University Location: Baltimore, MD Description: Job Number: 2010-0099DJob Title: Administrative OfficerDepartment: Lombardi Carcinogenesis, BiomarkersGrade/Level: 09 --$ 36,338.00--$ 59,798.00Date Posted: February 17, 2010Duties And Responsibilities& Minimum Requirements: This position is required to support faculty and staff in the Office of Minority Health & Health Disparities Research. The Administrative Officer will report to the Associate Director for Minority Health & Health Disparities Research, and will support PIs in the Office of Minority Health. He/she will provide support for the research efforts and activities of the Lombardi Cancer Center within the Office of Minority Health.Duties include: preparing manuscripts, conducting library and other research, maintaining research databases, maintaining office and meeting scheduling, maintaining faculty schedules and greeting visitors. Participates in all aspects of grant preparation including: reference manager database, preparation of supporting material, typing, document assembly, copying and distribution, follow-up on IRB requirements and establishment and maintenance of comprehensive grant files. The Administrative Officer will maintain a variety of documents for all division personnel to include: other support pages, publication lists, biosketches, grant distribution paperwork, etc. Coordinates research events including: conferences, meetings, and special functions. The incumbent will be assigned other duties as necessary, such as: typing, filing, copying, faxing, word processing, correspondence, various computer functions, document maintenance, phone support, ordering and distributing supplies, managing equipment maintenance, and managing financial transactions such as processing of expense vouchers and purchase orders. Drafts and edits correspondence, general publications, and recruitment materials (i.e. letters, agendas, memos, newsletters, and recruitment flyers) subject to supervisor's approval. The Administrative Officer will answer telephones and greet visitors in a courteous manger; respond to inquiries by potential or current employees, vendors by voice, mail or e-mail.Excellent inter-personal communication skills and attention to detail required. Must have excellent typing, word processing, computer graphic and bibliography software skills. Medical terminology and experience in a medical or research setting a plus. Administrative/office experience with a mastery of the Microsoft Office Suite including: Word, Excel, PowerPoint and at least 55-60 words per minute typing speed. Familiarity with databases; training provided if needed for specialized applications. Must possess basic mathematical and grammar skills. Must have ability to plan, organize and prioritize multiple tasks. Ability to deal effectively and professionally with a variety of persons.Georgetown University is an Affirmative Action / Equal Opportunity Employer.