Office Manager Jobs in Illinois

Job Title: Administrative Supervisor - Manager of Company: Grant Thornton Location: Chicago, IL Description: Administrative Supervisor - Manager of Administrative Staff Job Position Summary:The Office manager oversees the day-to-day administrative activities within the office and provides direct administrative support to the office managing partner (OMP).Essential Duties and Responsibilities:- Supervise and effectively administer all administrative support functions of the Chicago office through supervision of all administrative support personnel, direct/redirect workflow, and delegation of duties.- Attract, develop and retain talented administrative personnel for the office; maintain excellent working relationships within the administrative staff; resolve conflicts between and involving administrative personnel; as well as between administrative personnel and professional staff.- Manage vendor relationships, general office supplies purchasing, delivery services, copy center, receptionist, conference room reservation process, and other routine office needs.- Manage all aspects of accounts payable including coding all invoices, check requests, wire transfer forms, and recruiting reimbursement forms. Submit to national accounts payable after obtaining appropriate approvals and maintain filing. Research and follow up on issues.- Serve as office liaison with national office purchasing and procurement department.- Ensure adequate administrative support for the office at all times including determining the need for temporary staff, managing overtime, and PTO approval.- Coordinate all aspects of office meetings, leadership retreats, holiday parties, and all other office events.- Coordinate and implement internal office moves and build-outs.Maintain office seating chart and ensure it is updated.- Communicate and enforce facilities maintenance policies and procedures.- Monitor implementation of security and safety measures for our personnel including emergency procedures for the building and our firm.- Serve as expense manager.Required Skills and Experience:- Two year business or professional degree required- Demonstrated track record of effective leadership- Five years progressive experience in supervision of administrative or paraprofessional support staff, with professional services environment experience preferred- Excellent written and verbal communication skills and proven ability to interact with all levels of management- Ability to meet tight deadlines in a fast - paced environment and to handle multiple assignments, projects, and responsibilities simultaneously producing accurate, timely results.- Detail oriented with strong analytical and organizational skills with ability to identify ways to streamline processes within the office.- Excellent computer skills with experience in Microsoft office products- Ability to work in coordination with other departments (i.e., HR, IT) to ensure smooth operating environment.- Able to handle confidential information and act in ways that instill confidence of management.Benefits:Grant Thornton LLP promotes a nationally recognized culture of health and offers an extensive array of benefits to meet individual lifestyles. For a complete list of benefits please visitwww.gt.com.

Job Title: Dental Office Administrator Company: Location: Chicago, IL Description: We are seeking a strong, reliable, and professional front desk administrator with Dental Practice Management background. The right candidate must possess excellent verbal and written skills, understand all aspects of dentistry and can manage a team. If you are able to execute all front desk administrative duties and have DENTAL EXPERIENCE please send your resume. Eaglesoft knowledge is a plus. Compensation is open for discussion and will be based on experience. This is a full time position; Monday - Thursday 8am - 6pm with one Saturday per month 8am - 2pm.

Job Title: Office Manager (Feb 3) Company: Express Employment Professionals Location: Champaign, IL Description: Category: Office Services Local painting and rental property company has an immediate opening for an office manager. Seeking an outgoing, energetic person to take on the responsiblity of managing a busy office. Must be able to handle the stress of a fast paced office, as well as build relationships with current and prospective clients. Duties include: accounts payable, accounts receivable, scheduling, organization, running errands to retrieve supplies for paint crew, other duties as assigned. This will be a full time, temp to hire position, starting at $11.50/hour. Some experience with Quickbooks is required. Please apply online and then call Register to View to inquire about setting up an interview.

Job Title: Dental Office Manager/Front Desk Company: Location: Chicago, IL Description: want to LOVE where you work?! we are looking for an experienced ft front desk/office manager for our specialty dental office in buffalo grove. hours to include one evening/week and two saturdays a month. benefits possible.

Job Title: Office Manager Company: Aerotek Location: Rosemont, IL Description: We are currently hiring for a Customer Service Supervisor for Aerotek located in our Rosemont, IL office.Aerotek is an industry leader in providing technical staffing solutions in the commercial, engineering, automotive, professional and scientific industries. We are headquartered in Hanover, MD (near Baltimore) with more than 150 office locations throughout the United States and Canada. Our Career Center can help you find an internal job at Aerotek in sales, recruiting, or corporate services.Job Responsibilities:-Managing 5 people-Conducting performance reviews with staff-Making sure everything is up to compliance, rules and regulations-Help with payroll processing as neededQualifications:-Must have at least 2+ years of working in an office-Must have had at least 2 direct reports in the past-Must have some experience with payroll processingQualified candidates please contact Carley at Register to View or apply onlineRequired Skills: Payroll, ManagementJoin Aerotek Professional Services. Our customized employment solutions and personalized approach give job seekers access to great opportunities with competitive salaries. Aerotek offers comprehensive benefits that can include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone; put it in the hands of a specialist. Launch or rejuvenate your career today with Aerotek Professional Services! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.

Job Title: Administrative Coordinator - Opportunity Services Company: Heartland Alliance Location: Chicago, IL Description: Administrative Coordinator BU Salary Schedule 4: $28,836 - $31,828 Summary: This position provides advanced clerical/administrative support services to Supervisors, Managers and/or Directors of a program. This position will be responsible for monitoring program finances, organizing and maintaining multiple databases, being a liaison with support services, performing special projects, as assigned, and performing routine clerical tasks. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •Education and/or Experience: High School diploma or equivalent and 5 years of relevant experience or a similar combination of education and experience. •Computer Skills: Demonstrated proficiency with word processing, spreadsheet, database and presentation software). •Language Skills: Fluency in a second language may be required. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to inquiries, etc. Ability to effectively present information and respond to questions from staff managers, participants, vendors and the general public. A familiarity with or understanding of program-specific terminology may be preferred. •Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. •Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Essential Duties and Responsibilities: •Sets up and manages contact databases for overall mailing list, action alerts, legislators, campaigns and others as needed. •Assists and may take lead in the hiring process for interns, temporary and regular employees which could include screening and interviewing candidates. •Assists with and may take lead in program orientations. •Assists with the preparation of grant submissions, as needed. •Prepares staff expense reports and credit card detail and prepares and monitors contract billings. •Coordinates time sheet submissions for non-exempt program employees. •Performs routine clerical/support tasks including, but not limited to; data entry, filing, photocopying, distribution of mail, answering telephones, maintaining records, etc. •Serves as primary contact for departments, screens visitors and callers and responds to requests within this position's responsibilities. •Collects, compiles and organizes staff contributions to departments' monthly reports. •Serve as lead on vehicle management, scheduling and maintenance and coordinates the repair of department equipment and instructs others in the proper use of equipment. •Serves as lead on monitoring technology, including submitting and tracking help desk tickets. •Responsible for all departmental mailings. •Responsible for booking meeting rooms. •Responsible for all purchasing including supplies, comupters, etc. within defined budgetary limitations and develops procedures for the control, storage, use, and availability of office supplies and related items. •Maintains confidentiality of all documents and other information. Prepares records, contracts, reports, schedules, and other necessary documentation; ensures the appropriate processing, filing and distribution, etc. of such data. •Develops forms, as needed, and establishes procedures for processing clerical /support related data and information. •Provides research and written analysis of adiministrative related issues as assigned. •Composes written material for the processing of basic to intermediate level correspondence and inquiries. •Assists with or executes communications related activities such as preparing brochures and other collateral materials, and advanced word processing. •Provides support services to other external and internal work groups, coalitions, and task forces including maintenance of rosters, coordination of meetings, and preparation of minutes. •Maintains an appropriate professional demeanor toward co-workers, visitors, clients, supervisors, and others. Adheres to professional standards as outlined by Agency plans / policies and department guidelines. Participates in periodic evaluative reviews and/or in-house and external staff training to ensure that he/she understands and continues to adhere to such standards. •Performs other duties and special requests as assigned. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •While performing the duties of this job, the employee is regularly required to talk and hear. •The employee is regularly required to sit, stand and walk. •The employee is regularly required to use hands to key, handle, or feel and reach with hands and arms. •The employee must occasionally lift and/or move up to 10 pounds. •Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •The noise in the work environment is moderate. Heartland Alliance makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the Organization's AIDS Policy Statement of September, 1987. Individuals with disabilities requiring accommodation should contact the Employee Services Office at Register to View .

Job Title: Office Manager - Customer Service Position Available Company: Location: Bloomington, IL Description: Our company is seeking a qualified office manager for our manufacturing facility. Responsibilities include customer service, billing and shipping, order tracking, reception and general secretarial duties. Experience with Microsoft Office and Quickbooks is preferred. Excellent people skills a must. Immediate full time opening. Please submit resume.

Job Title: Front Office Supervisor - The Blackstone, A Renaissance Hote Company: Sage Hospitality Resources Location: Chicago, IL Description: Front Office Supervisor - The Blackstone, A Renaissance Hotel Job Type: Full-Time Location: Chicago, IL Post Date: 01/29/2010 Job Description: GENERAL PURPOSE Job Description: Discover The Renaissance Blackstone, a downtown Chicago luxury hotel near Grant Park. This downtown Chicago hotel has been a favorite of movie stars, sports legends, royalty and presidents since 1910. Thoughtfully restored to its original grandeur, this Michigan Avenue hotel features French Beaux-Arts architecture and over 1,400 contemporary works by local artists. The Blackstone boasts stunning guest rooms and suites, while Mercat a la Planxa serves modern Catalan cuisine in a unique Mediterranean setting. Host unforgettable affairs inside the magnificent Crystal Ballroom and marvel at 11,396 square feet of lavish meeting space. Located just steps from Chicago's major attractions including McCormick Place, Grant Park, Soldier Field, Art Institute of Chicago, Field Museum, Millennium Park, Navy Pier and Shedd Aquarium. Welcome to The Legendary Blackstone Renaissance. Responds in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and services. Responds to telephone and in-person inquiries regarding reservations, hotel information and guest concerns. Manages front office staff during appropriate shifts. ESSENTIAL DUTIES/RESPONSIBILITIES Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guests are satisfied and in rooms as requested. Facilitates guest departure (check-out) on a daily basis by following established manual and computer procedures in order to close guest accounts and open the suite for the next sell. Regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records. Courteously answers inquiries and accepts reservations, both in person and by telephone, by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room nights, increase occupancy and revenue. Maintains good customer relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses in person and on telephone. Operates the PBX equipment by answering incoming calls within two (2) rings, assisting outgoing calls, scheduling and setting wake-up calls and paging guests to provide guests with timely and efficient service. Maximizing revenue in each phone/desk transaction. Controls cash transactions at the front desk and maintains complete responsibility for personal bank as specified by hotel bank agreement policy. Maintains a friendly, cheerful and courteous demeanor at all times Performs other duties as assigned, requested or deemed necessary by management. OTHER DUTIES/RESPONSIBILITIES Processes all guest mail, messages and faxes by receiving, sorting, notifying and distributing to mailboxes and to guests in order to ensure the information is received by the guests in the most timely and accurate method possible. Contributes and maintains established information and communication sources such as department and front desk log books in order to enhance department communications and operations. Is well groomed and in uniform with name tag at all times. Has a friendly and personable attitude with each encounter. Represents the hotel with the utmost of professionalism. Handles guest issues, challenges, and problems as they arise. Come to a resolution to exceed all guest expectations Complies with the hotel conduct policy. Reviews and maintains the log book at the desk for communication purposes. Maintains and controls the keys at the front desk, including weekly key count Schedules and training of all staff. Has complete knowledge of emergency procedures of the ho

Job Title: Office Manager/Bookkeeper - Company: Location: Chicago, IL Description: Strong Office Manager with a proficiency in QuickBooks is needed for a small, entrepreneurial farm office. This person will be responsible for disseminating information on product availability to our primary customers, scheduling orders with our farms, ensuring product shipments occur via truck, air cargo, or FedEx, coordinating clearances on Mexico shipments, invoicing customers, processing accounts payables and receivables, and reconciling bank account in addition to general office administrative duties. The candidate should have 3 years minimum solid accounting experience, including 1+ years using QuickBooks with proficiency. Thorough knowledge of Outlook, Excel and Word is necessary, Spanish speaking a big plus, must be very organized, detail oriented, able to multi-task and have strong communication skills. This is a full-time, salaried position which requires an individual who can work independently as well as work effectively with others, who can make independent decisions on a daily basis. Some weekend work may be required. If interested, please email resume and salary history.

Job Title: Project Administrative/Coordinator Company: Kforce Professional Staffing, Inc. Location: Elk Grove Village, IL Description: Project Administrative/Coordinator Functions: Be the 'Support Person' for the IT Process Management Team Convert existing training material into a Web-enabled application using a LCMS tool Make administrative updates to the company's Intranet Set-up training sessions (room reservation, manage attendance lists, etc.) via MS Outlook The job will grow and shift as more work is automated and the function matures Project Administrative/Coordinator Qualifications: 3+ years of professional experience Expert level of skills in the use of MS Outlook, Word, and PowerPoint Prior experience in the coordination of large meetings Basic knowledge of how IT functions Ability to work and communicate well with others; multi-task, and follow directions easily Ability to work independently and be assertive, be detail-oriented, and have a positive 'can-do' attitude Learning content management experience is preferred Basic Web development experience is preferred