Office Manager Jobs in Hawaii

Job Title: Dental Practice Front Office Coordinator Company: Location: Kailua, HI Description: We are looking for an exceptional person to join our team. We are a quality oriented practice focused on personalized patient dental care. We have many long-standing, appreciative patients and continue to attract new ones. This position is satisfying for a person who obtains genuine gratification from having a positive impact on patients. If you feel you are the right person for this position, email your cover letter and resume to the email address above. **Prior dental office experience preferred**

Job Title: Office Coordinator - Company: Location: Honolulu, HI Description: Position: Office Coordinator Organization: After-School All-Stars Hawaii Location: Honolulu, HI Organization Background: After-School All-Stars (ASAS) is a leading national after-school program provider. Our comprehensive school-based programs combine activities and learning to help build the knowledge and skills children need to succeed, both in school and in life. Founded as a national organization by Arnold Schwarzenegger in 1992, ASAS is building a national model for after-school program delivery through our 14 chapters, all of which serve at-risk youth in major U.S. cities. The Position: After-School All-Stars Hawaii is currently seeking an Office Coordinator (OC) to help run the ASAS Hawaii Office and to support a small staff. This is an entry-level position, requiring a strong work ethic, positive attitude, strong organizational skills, and excellent interpersonal communication. Interest in the non-profit arena is a big plus. Some Specific Responsibilities Include: ? Event coordination ? manage logistics for the following meetings and events: o Board Meetings o Staff Training o Fundraising Events o Other special meetings as necessary ? Information hub for ASAS Hawaii Office: o Maintain ASAS Hawaii Office calendar (e.g., program schedule, payroll, major events) o Coordinate ASAS Hawaii Office staff meetings ? Contact management: Maintain all ASAS Hawaii contact lists (board, partners, donors, etc.) using the ASAS database (a web-based system developed by Kintera) ? Support to the Executive Director o Maintain and update contacts in Outlook o Maintain the ED?s calendar, including scheduling meetings and managing meeting logistics o Schedule the ED?s travel (hotel, air, and transportation to/from airport) o Assist the ED in developing and distributing key communications (e.g., newsletters, donation appeals). ? Human Resources, Payroll and Finance: o Job posting o Assisting hiring managers with processing applications o New employee onboarding (paperwork processing) o Maintaining employee files o Collect payroll documentation from the ASAS Hawaii Headquarters and ASAS Hawaii program sites on a bi-weekly basis, and send to the ASAS National Headquarters for processing. o Act as payroll liaison between ASAS National and ASAS Hawaii staff. o Prepare invoices for payment (involves collecting invoices, getting ED sign off, and sending the ASAS National Office for processing). ? Fund Development: o Maintain fund development files. o Track fund development activities. o Assist in grant research and grant writing. o Process donations (e.g., documenting donations, sending thank-yous). ? Purchasing: o Office supplies o Marketing collateral o Technology ? General office administration: o Process incoming and outgoing mail o Receive/screen incoming calls o Maintain general office files o Manage scheduling of common spaces o Ensure functioning of major office equipment (e.g., copier) o In coordination with outsourced vendors, support office technology and telecommunications ? Ad hoc administrative support to the ASAS Hawaii program sites. ? Special projects and duties as assigned. Traits and Characteristics: The individual is expected to be highly organized and task oriented. A positive attitude and a collaborative style are important attributes. The OC will be an open, confident, proactive professional who is accessible, flexible, has excellent written and oral communication skills, and has a proven track record for managing multiple projects simultaneously. The OC should also be proficient in Word, Excel, Outlook and Powerpoint, as well as management of computer files and folders. There is a strong preference for individuals with advanced skills in Word, Excel and Outlook (e.g., mail merges, data analysis in Excel). Preference will also be given to candidates who are ?tech savvy,? and have the ability to resolve minor technology-related challenges. Primary Relationships: This position reports to the Executive Director. Education and Experience: An undergraduate degree is preferred. The position requires at least three years of professional work experience. Benefits: ASAS offers competitive benefits including, but not limited to health, dental, vision, and an employer match for our 403(b) plan. To Apply: Please direct all resumes and cover letters to Register to View

Job Title: Medical Office Manager - Company: Location: Honolulu, HI Description: Growing primary care office seeks an office manager. Responsibilities include a working knowledge of the electronic medical record system, human resource management, compliance with government regulations, quickbooks management with bill paying and data analysis of clientele accounts. Experience in the medical field preferred but not required.

Job Title: Medical Office Manager Company: Location: Kailua Kona, HI Description: Established Medical Office seeking experienced manager. Preferable candidate would have medical billing background, HR expertise and be computer literate. This is an amazing career opportunity in an idyllic location. The position requires a leader skilled in building a team comprised of smart and enthusiastic individuals, all while earning a fair compensation package. Salary/Hourly Rate will depend on degree of experience. Benefit package after a probationary period. Send your resume to We look forward to welcoming you to our wonderful team!

Job Title: Business Office Manager Company: Honolulu Spine Surgery Center Location: Honolulu, HI Description: Employer Information About Honolulu Spine Surgery Center National Healthcare Company View all our jobs Job The Business Office Manager is responsible for overseeing the business office with billing, claims submission, collections, payroll, financial statements and month end close. The ideal candidate would be a strong communicator, team builder, critical thinker and possess outstanding business knowledge. NOTES: Local Residents Preferred (No Relo)

Job Title: Catering Office Coordinator Company: Taniokas Seafood Location: Honolulu, HI Description: TANIOKAS SEAFOOD AND CATERINGNow Hiring for Catering Office Coordinator Call:671-3779 From Honolulu Star-Bulletin/MidWeek

Job Title: Administrative Manager- Associate- Honolulu HI (JR) Company: UBS  see all jobs Location: Honolulu, HI Description: The Administrative Manager, is responsible to be the local administrative leader for the branch including managing facilities and administrative support (e.g., CSAs, BOAs.) As the Administrative Manager you may perform delegated supervisory functions and approvals and authorizations for your branch as well as for the complex.Note Administrative Managers can not supervise or review any activities of their on-site Branch Manager or Complex DirectorKey Administrative / ...

Job Title: Office Manager Company: Location: Wailuku, HI Description: Wailuku-based Plastic Surgery Practice and Medical Spa seeking a professional, organized office manager to answer phones, greet and schedule clients, and perform other office related duties. Candidate must have previous office experience and strong ability to multi-task. Medical office experience a plus. Must be available Tuesday thru Saturday during regular office hours 9 - 5. Ideal candidate must have experience in the following areas: Accounting using Quickbooks Inventory Tracking & Ordering Payroll Computer Literate using Microsoft office tools such as Word, Excel, PowerPoint, etc. Medical Billing and Collections

Job Title: Office Manager Company: Location: Honolulu, HI Description: This position will be responsible for scheduling appointments, meetings etc and process payroll to company's stantards and provide general administrative support. Must be self sufficient and willing to take initiative. Base Pay: $14.44-$17.40 an hr Please reply to learn more about this great job opporunity.

Job Title: Field Office Administrator Company: Parsons Corporation Location: Honolulu, HI Description: Contribute to a Sustainable World Parsons provides an ethical, challenging, rewarding, and fun work experience where enthusiastic, dedicated professionals combine their energy and talent to make a difference in the world. Our innovative solutions are seen in the planning, engineering, construction, and operations of some of the world's most complex infrastructure and industrial facilities. However, our intrinsic worth is perhaps even more important in today's business environment. The wide variety of projects we deliver provides a powerful testament to our core values of safety, integrity, quality, innovation, diversity, and sustainability and allows thousands of Parsons employees all over the globe to produce and deliver infrastructure that betters the standard of living for the people and communities we serve. Bring your full talents to work every day and be a part of a positive, proactive team. Check out our exciting career opportunities. Description POSITION OVERVIEW: Directs and guides all financial and administrative activities for a remote project office. This administrative position requires the incumbent to regularly exercise discretion and independent judgment in order to meet established objectives. Understands priorities within the office and helps ensure that they are met. Anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action. May supervise lower-level administrative support personnel. SPECIFIC RESPONSIBILITIES: Obtains competitive bids from outside vendors for a variety of services such as on-site copiers, maintenance services, etc. Prepares detailed comparisons to determine which vendor best meets the needs of the office with respect to both cost and level of service. Negotiates contractual terms and conditions; submits recommended purchase/lease arrangements to Project/Operations Manager for approval. Reconciles various office accounts; pays operating bills or submits appropriate documentation to the corporate office for payment. Follows up as needed to ensure timeliness and avoidance of late payments. Prepares financial reports as requested by management. Keeps current on all project and Company policies and procedures, interpreting and administering same. May represent the office by attendance at meetings with the client or others. Keeps manager informed of all pertinent action/pending action. Administers the operating budget for the project office. Gives input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager. Purchases and maintains an appropriate inventory of frequently used office supplies. Originates correspondence and reports not requiring the personal attention of Project/Operations Manager. Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken. Coordinates telephone changes, office moves, best utilization of space/equipment, etc. May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations. Performs other responsibilities associated with this position as may be appropriate. Qualifications PREFERRED EDUCATION/EXPERIENCE: 4-year degree in Accounting, Finance, Business (or equivalent) and 5-8 years of experience in an administrative/financial capacity, including at least 3 years of lead/supervisory experience. SKILLS/COMPETENCIES: Strong written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. A working knowledge of company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.