Office Manager Jobs

Job Title: FT Office Manager/Bookeeper Company: Sektech Corporation Location: Hyattsville, MD Description: Office Manager Duties 1) Accounts Payable a) Entry of all invoices into Quickbooks accounting software with cost code and/or GL acct info. b) Forward all subcontractor invoices to Project Managers for approval c) Prepare lien waivers d) File maintenance on all vendors and subcontracts 2) Accounts Receivable a) After receipt of progress payment applications from Project Managers, upload the invoice for payment into the OB10/Government e-payment system. b) Create invoice in Quickbooks c) After COTR approves invoice – track payment status through US Treasury website d) Upon receipt of payment into checking account – apply payment to Quickbooks 3) Payroll a) Receive timesheets, and enter into Quickbooks b) Cut checks and send to employees c) Send direct deposit info to Quickbooks Payroll Service (this service prepares ALL payroll tax forms to include quarterly/yearly forms) d) Update employee info as needed e) H.S. A. as required on a monthly basis f) Health Insurance as needed 4) General Ledger a) Make month end journal entries as needed to balance with Contract Schedule b) Update Contract Schedule monthly with job costs and billings. 5) Job Cost a) Create budget/estimate into Quickbooks b) Appropriately code all job related invoices with budget cost codes 6) Estimating/Bidding a) Order plans and specs for use in estimating. b) Create CDs for subcontractors and mail as needed c) Prepare all bid documents prepare for signature d) Order Bid Bonds as needed e) Assist with Technical proposals 7) Additional/Miscellaneous a) Make necessary travel arrangements for project managers as needed. b) Answer phone/make calls

Job Title: Office Manager / Bookkeeper Company: Magna Industries, Inc. Location: Cleveland, OH Description: In this position you would be charged with running a small group of office personnel. Training would occur on the job working along side of the current employee who is retiring. Our company is a family owned and operated manufacturing company that has been in business since 1979. We allow our employees to grow and develop in our fast paced "entrepreneurial spirited" company. Do you enjoy working with executives to solve problems, taking on responsibility, and have a strong drive take on your job duties as if you owned the company. In this time of recession our company has grown. We are looking for a long term employee. The job reports directly to the owners of the company and it does require a high level of performance in an environment that is ever changing. If the normal "cubical" large corporate office job is not your style and you want more out of your career you should consider applying for this position.

Job Title: Office Manager/Accountant - Company: Location: Portland, OR Description: Office Manager/Accountant Growing firm in SE Portland needs your office manager abilities to help in their growth mode. Must have the following;

Job Title: Bookkeeper/Office Manager/Personal Assistant Company: Location: Houston, TX Description: URGENT: I'm looking for a new office manager/bookkeeper/personal assistant. The current holder of this position is leaving us on or about March 17, so we need to hire someone on Monday, March 8, to start by March 10 if at all possible. We will be conducting interviews on Mar 5/6/7/8. Are you looking to get experience that will help you run your own business someday? This job is stressful and the salary is very low, but the good news is that you will gain experience that is invaluable if you plan to run businesses in the future. The job duties include: Full charge bookkeeping for two medium-sized and four small companies. Processing three payrolls with approximately 75 total employees. Maintaining paper and electronic files Dealing with vendors, creditors, and clients of our businesses Handling hundreds of different projects Doing Internet research Ideal candidates will be self-motivators, self-starters, and hard workers. They will be the kind of people who seek criticism because it is a means to improve their performance. They are work hard, play hard folks. They will have a strong enough personality to tell me when I am wrong, to criticize my efforts so that I can improve, to force me to meet deadlines I want to skip, and to warn me before I make mistakes. They will be the kind of people who crave organization and hate chaos, because I hate organization and crave chaos. They will quickly be able to clean up our office and determine what goes in the trash, what goes in the to-do pile, and what goes in the "ask someone" pile. They will be able to convince creditors to hold off on payment, to convince clients to pay sooner, and to make upset customers feel they have been given sterling service. They will be able to go to bat for our companies against the government, the credit card companies, and/or customers. Please read the above carefully. Don't apply unless you think you are likely to be the best candidate that responds to this ad, otherwise you are wasting all of our time. To make you think harder before you apply for this job, here are the requirements: Candidates who provide the following will get more consideration: 1. Resume 2. Writing sample, at least half a page long. You choose the topic. 3. A link to any one or more of the following: -Your Facebook profile. -Your Twitter profile. -Your MySpace page. -Your LinkedIn profile. -Your personal blog or webpage. -A webpage you designed. Here are ways you can be disqualified from even getting a response to your email: A single typo or grammar error in any of your submissions. An unprofessional email address. Having no experience that qualifies you for this job. This is a good job for now, and it will give you tremendous experience in many different areas for the future.

Job Title: Administrative Coordinator - Excellent Company Company: Company Confidential Location: Los Angeles, CA Description: This administrative coordinator Position Features: excellent company beautiful offices professional environment Great Pay to $16.00 per hour Immediate need for administrative coordinator seeking an excellent company, beautiful offices and a professional environment. Must have property management or real estate experience and knowledge of Yardi software is a MUST. In addition, applicant must be comfortable with all aspects of the microsoft office suite. Will be responsible for data entry, customer service and correspondence for this Real Estate/Property Management company. Apply for this great position as a administrative coordinator today!

Job Title: (AMC-Uihlein) Administrative Supervisor (RN) Company: Adirondack Medical Center - Uihlein Location: Lake Placid, NY Description: (AMC-Uihlein) Administrative Supervisor (RN)Nursing Department- Uihlein Part Time 20 hrs/week Night Shift Adirondack Medical Center is looking for a Nursing Administrative Supervisor for our Long Term Care Facility-Uihlein at Lake Placid. Responsibilities: Provision of supervision and coordination of care and services to patients.   Acts in the capacity of administrator on site.  Main functions include that of resource role model and advisor for staff.  Requirements:  Graduate of an accredited school of nursing.   Must have current New York State Registered Nurse License.

Job Title: Office Coordinator 2 Company: Location: Altoona, PA Description: Office Coordinator * Pay will be based on experience. Great benefits. Oversee administrative and clinical staff and all daily operations. Additional Information For immediate consideration, apply now.

Job Title: OFFICE MANAGER Company: MICHAEL C. OH DMD,KATHY Location: Fullerton, CA Description: Office Manager Dental insurance biller/ Treatment Coordinator. P/T leading to F/T. Knowledge to HMO Insurance and PPO Insurance a plus.Private Office in Fullerton. Register to View Fax Register to View www.ocjobfinder.com/monster

Job Title: Dental Office Manager Company: Location: Ogden, UT Description: We are seeking a full-time office manager with excellent communications skills who is enthusiastic, dependable, motivated, and committed to a patient-centered endodontic practice. Responsibilities include, but not limited to, handling insurance claims, answering telephones, making appointments, greeting patients, etc. Experience preferred. We offer a fabulous opportunity for a team player who enjoys a challenge and wants to set a standard for excellence. If you are interested please email resume (link above) or fax to Register to View .

Job Title: Accounting Manager/Office Mgr Company: Location: Portland, OR Description: Accounting Manager/Office Manager needed for excavation, construction company. Must have experience with construction accounting and job costing. Masterbuilder a plus. Responsible for AR/AP/Payroll/HR/Job Costing and producing month end financials. Must be a self-starter. Full Time position.