Executive Secretary Jobs in Texas

Job Title: Executive Assistant IV Company: Hewlett-Packard (HP) Location: San Antonio, TX Description: Job description not defined.Job description not defined.Position Prerequisites:* SRF Type: External * Business need: Immediate * Subcontractor Eligible: No * Service Contact Act applicable: No * Clearance requirements: U.S. Citizenship required - position must meet the Department of Defense requirement for security clearances and/or IT-II (formerly ADP II) level of trust and US Citizenship. A qualified candidate will be hired and then processed. A candidate's continued employment for this position is contingent on successfully completing the government clearance process. * Degree needed: No. Minimum High School Diploma required. * Years of experience needed: - 5 plus years in operations support Provide a brief, but detailed write up of the job description: Under general direction, provides operations and administrative support to the TIMPO SSC programs manager and staff. ? Strong communication and writing skills are required ? Knowledge of MS Office applications is required ? Ability to problem solve and research data. ? Requires specialized administrative support experience, arithmetic skills, and the ability to use automated office equipment.Capabilities: AdministrativeIndustry: GovernmentPosition Prerequisites:* SRF Type: External * Business need: Immediate * Subcontractor Eligible: No * Service Contact Act applicable: No * Clearance requirements: U.S. Citizenship required - position must meet the Department of Defense requirement for security clearances and/or IT-II (formerly ADP II) level of trust and US Citizenship. A qualified candidate will be hired and then processed. A candidate's continued employment for this position is contingent on successfully completing the government clearance process. * Degree needed: No. Minimum High School Diploma required. * Years of experience needed: - 5 plus years in operations support Provide a brief, but detailed write up of the job description: Under general direction, provides operations and administrative support to the TIMPO SSC programs manager and staff. ? Strong communication and writing skills are required ? Knowledge of MS Office applications is required ? Ability to problem solve and research data. ? Requires specialized administrative support experience, arithmetic skills, and the ability to use automated office equipment.Capabilities: AdministrativeIndustry: Government

Job Title: Executive Assistant Company: LexisNexus Location: Dallas, TX Description: Provides advanced administrative support for senior management and executives.1. Normally receives little instruction on day-to-day work, general instructions on new assignments. Determines methods and procedures on new assignments. May provide guidance to other nonexempt personnel. 2. Work on assignments requiring considerable judgment and initiative. 3. Schedule appointments and maintain calendar of executive supported ensuring effective use of time management. 4. Manage operations of a 100 person office. 5. Coordinate office activities. 6. Coordinate communications between office group leaders. 7. Arrange business travel and on/off-site meetings or conferences. Complete expense reports. 8. May participate in meetings and/or conferences and take and transcribe minutes of meetings. 9. Answer telephone. 10. Open, sort and distribute incoming correspondence. 11. Prepare presentation materials for meetings. 12. Provide training, mentor and act as leader to other administrative support. May delegate work to other administrative support personnel. 13. Perform other related duties and projects as assigned or required.

Job Title: Chief Executive Assistant Company: Randstad Location: Irving, TX Description: Fast growing healthcare company is seeking a Chief Executive Assistant to support a C-Level executive in a fast paced and highly professional environment. Create professional presentations using Powerpoint, coordinate travel, handle calendars, meeting schedules, client correspondence, operational reporting, and handle confidential files with perfection.Working hours: 8:30am - 5:30pm, and able to be flexible to work later when needed.Looking for an extremely professional, self-driven, sharp individual that can keep up with a fast-paced environment. Must have a minimum of 10 years experience supporting a C-Level executive and the ability to interact with other senior leaders. Must be extremely organized, detail oriented, precise, quick, professional, and polished. Must be have advanced proficiency in MS Office Suite software with exceptional skills in Powerpoint.Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Job Title: Executive Administrative Assistant Company: Saxon Mortgage Location: Fort Worth, TX Description: Executive Administrative AssistantJob ID: 3671# Positions: 1Location: US-TX-Fort WorthExperience (Years): ..Posted Date: 3/11/2010 Apply for this job:Your application choices are:* Apply for this jobonline* Refer a friend to this jobMore information about this job:Overview:As a leader in the residential mortgage servicing industry, we've gathered a diverse team of the industry's best and brightest, and we're looking for a few more. Integrity, character and a can-do attitude are attributes we are seeking. Our employees come to work with a mission to create value for our customers and clients every day. In return, they are rewarded with personal and professional development opportunities. We offer excellent benefits and a competitive salary.Join the team that creates value by defining the best servicing solutions for homeowners and investors. We have two offices conveniently located within the DFW Metroplex - Irving and Fort Worth. Please visit our website at www.saxononline.com/careers to learn more about our opportunities.The position of Executive Administrative Assistant provides administrative support to the President in a professional and highly confidential manner. It is an extension of the office of the COO.Saxon, a wholly owned subsidiary of Morgan Stanley, is a residential mortgage servicer.An Equal Opportunity Employer, M/F/D/V.Responsibilities:* Manages daily calendar and schedules meetings in a timely manner, ensures access to COO schedule is consistent with organizational priorities.* Coordinate travel arrangements for COO and visitors as needed.* Records and distributes minutes for key management meetings.* Assists COO in dealing with borrower complaints and attempts to resolve problems by communicating with appropriate managers.* Prepares and coordinates correspondence, to include letters, memos, forms, policies and procedures (including handling of confidential information).* Maintain files as appropriate.* Provide administrative support to include telephone coverage, copier projects, follow-up, meeting minutes, tracking reprints, travel coordination, mail handling, supplies control and necessary communications internally and externally.* Responsible for offsite meeting coordination and execution.* Assist in coordination of special projects as needed.* Responsible for managing expenses.* Assists visiting employees.* Creates and manages travel expense reports.* Assist with coordination of company functions/activities.* Assists with coordination of monthly Business Review meetings.ADDITIONAL DUTIES:* Special projects as assigned by the COO and senior management.SUPERVISORY RESPONSIBILITIES:* Must be role model for peer group.* Facilitate peer group activities.Qualifications:EDUCATION* High school diploma.* College degree preferred.WORK EXPERIENCE:* 5-10 years experience as an executive administrative assistant level position or office manager. Working knowledge of all software; good spelling and grammar.Computer Software Skills:Must be proficient in the following:* Outlook* Word* Excel* PowerPoint*** Access* Visio* Must have knowledge of Windows and its relation to PC applications.Other Skills:* Exception communication skills.* Strong telephone communication skills and customer service skills a must.* Detail orientated and able to handle multiple tasks.* High energy.* Extraordinary follow-up skills.* Well balanced under pressure.* Ability to interface well with all departments within the company and to represent the President in a highly professional manner.* Multi-task orientated.Certificates, Licenses, Registrations:* Any related to the mortgage industry, but not necessary.**Advanced skills required

Job Title: Executive Assistant - Houston Company: Citigroup Location: Houston, TX Description: Executive AssistantUnder minimal direction, provides secretarial and administrative support for approximately three individuals, typically one senior level banker and two mid-level bankers, as well as provide backup for other assistants as part of a team. Duties are more complex and confidential in nature requiring a greater use of discretion. At this level, individuals typically follow and apply established company and departmental policies, procedures and standards. In special situations, the individual will need to analyze facts and evaluate different courses of action using a high level of independent judgment. Individuals in this position have regular contact/communication with high-level internal management, clients, industry officials and senior management in other firms.Principal Duties Responsibilities· Screens telephone calls and incoming mail. Receives visitors.· Composes and prepares internal/external correspondence in addition to maintaining, answering routing correspondence not requiring managers attention.· Maintains daily appointment calendars and coordinates meetings.· Coordinates travel arrangements. Prepares travel expense statements.· Assists in the preparation of client presentation books.· Assists with ad-hoc reports and special projects.· May handle confidential company and employee information such as attendance records.· Creates and maintains files of managers correspondence, records, etc.· Assists and/or fills in for other support staff· Photocopies and faxes material.· Performs other related duties as requested.

Job Title: Executive Administrative Assistant - High Profile Position 55k Company: AppleOne Location: Houston, TX Description: Job Description:This Executive Administrative Assistant Position Features: High profile position Competitive salary Professional enviornment Great Pay to $55KTerrific opportunity for a professional individual ready to move ahead in a great career. As a executive administrative assistant for this well-known, stable company, you will be responsible for supporting the Senior Vice President, Human resources includes general administrative duties,managing multiple schedules/calendars and interfacing with senior managers. Experience word/ excel/power point, good organizational skills and professional attitude or similar a big plus. Top compensation and a rewarding work environment that offers high profile position, competitive salary and professional enviornment. Apply for this great position as a executive administrative assistant today! You can view all of our jobs online at http://www.appleone.com/?sc=11&id=517026

Job Title: Executive Assistant (Grade 37) Company: Anadarko Petroleum Corporation Location: The Woodlands, TX Description: Qualifications:This position requires a minimum of 8 years executive level support experience. Proficiency in Microsoft Office, with emphasis on Outlook, Excel and PowerPoint, is also required. This position will require the ability to completely manage the executive's day-to-day calendar, including off site meetings and travel. Other requirements include excellent verbal and written communication skills and the ability to manage one's time, set priorities, solve problems and multi-task. Excellent planning, organizational and decision making skills are required, along with the ability to work independently and effectively under tight deadlines. Accuracy, efficiency, professionalism and discretion must be exercised due to the sensitive nature of information to be handled. Oil Industry experience preferred. Responsibilities:-Provide advanced and diverse administrative support to include maintaining smooth operation of the office and coordinating staff schedules and calendars -Required to schedule meetings, travel, conferences and other events (both internal and external) utilizing a wide array of electronic media -Receive guests, handle departmental mail, screen and direct calls, and maintain both electronic and hard copy files -Design and generate spreadsheets, reports, presentations and miscellaneous correspondence as required Grade and salary will be commensurate with relevant education and experience. Relocation:This position is not eligible for relocation. Work Schedule:This position is eligible for the 9/80 work schedule.

Job Title: Executive Administrative Assistant Company: Kforce Professional Staffing Location: San Antonio, TX Description: .mainbody .RightColumn .LeftColumn a .jlocation .jdetail .jtitle .jdescription .jFontstyle14 .jFontstats .jFontstyle13 .jFontstyle16 .jFontstyle17 .position .jFontstats Status: Full-Time, Temp Level: 2-5 Years Experience Job Location: San Antonio, TX Job Ref Code: OTONS971812 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . About Kforce Inc. . . . . . . . . . . . . . Kforce Inc. (Nasdaq: KFRC) is a professional staffing and solutions firm providing flexible and permanent staffing solutions in the skill areas of technology, finance & accounting, and health and life sciences. For over 45 years, Kforce has proven itself as a source for high-quality consultants and direct hire personnel in a targeted set of knowledge-based professions. Our KnowledgeForce is comprised of over 7,000 consultants each with extensive professional, personal and technical skills. Using our nationwide presence, which includes over 1,900 staffing specialists operating in 41 major markets in North America and two in the Philippines, our Firm consistently proves that Great People really do equal Great Results. Kforce is an EEO/AA Employer . POSITION Executive Administrative Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Job Description: Kforce Professional Staffing is looking for an Executive Administrative Assistant to the EVP/Director of Internal Audit. Job duties would consist of: Keep accurate records of invoices paidAssist vendors researching discrepancies or pending paymentsReview all department supply orders and process orders onlineReconcile contract auditor timesheetsMaintaining department files, electronic archiving, and materials libraryHandle all incoming mail for the department and forward to appropriate individuals or departmentsAssist management with meetings and travel arrangementsHR liaison for Internal Audit, validating employee leave and coordinating to internal budget planRequirements include: College degree, or two years college courses and related experienceStrong organizational skills a mustThe ability to adjust priorities to meet department goalsExcellent interpersonal and communication skillsProficient in Microsoft applicationsOutlook Calendar delegate applicationsEXCEL, intermediate working knowledge is requiredElectronic filing to FDIC, TX State Board of Banking Examiners.Customer service oriented individual that enjoys working with employees, executives and our bank marketsExcellent grammar and office/email etiquette is imperativeApply for this job Great People = Great Results

Job Title: Executive Assistant Company: Officeteam Location: San Antonio, TX Description: Prominent Financial service company is seeking an experienced Executive Assistant to support the Chairman and President (shareholders). The ideal candidate will be experienced in handling a range of executive support related tasks and will be able to work independently with little or no supervision. This candidate must be extremely organized, must have the ability to interact with staff (at all levels) in a fast paced environment, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Must have Expert level written and verbal communication skills, strong decision making ability and attention to detail. General Administrative: 1. Maintain your own calendar such that all appropriate projects are scheduled and with a written tracking log of all outstanding action items. 2. Assist with general administration. 3. Take all incoming phone calls to the Shareholders, directing or handling as appropriate. 4. Manage all correspondence, both internal and external, for shareholders, maintaining correspondence files as necessary. 5. Brief shareholders on items of interest, daily activities that are not formally published. Shareholders should be kept informed on the highest priority basis of any and all matters, formal or informal, public or non-public, which may affect the firm in any way or which may be related to any endeavor, organization or relationship in which the shareholders may be involved. 6. Make arrangements for internal meetings to include preparation of agendas, communication of the agenda with meeting attendees in advance, communication of expectations with presenters and attendees, meal arrangements, and setup of required equipment. Maintain all internal meeting files. 7. Maintain minutes of Shareholder and Board meetings, preparing and distributing agendas and required materials in advance of meeting. Maintain Shareholder meeting binders. 8. Review incoming mail and e-mail daily, delegating and/or handling all incoming items. Gather all incoming correspondence for Shareholders' review and make available at daily briefing sessions. 9. Gather all documents requiring signature for briefing sessions. 10. Prepare letter, meeting summaries and action plans for internal meetings that involve ongoing projects to be completed and Career Path agreements and timelines. 11. Assist with event planning. 12. Prepare speeches and presentations for upcoming meetings. MUST HAVE: ? 5+ years experience supporting at the executive level ? Excellent calendar management skills. ? Experience assisting management with the creation of Power Point presentations ? Strong knowledge of MS Office, including Word, Excel, Power Point and Outlook ? Experience scheduling travel arrangements for management All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.Intermediate Compose Correspondence, Intermediate Travel Arrangements, Intermediate Scheduling Apt / Calendar Management, Intermediate Prepare Presentations, Intermediate Memos, Intermediate Expense Reports, Intermediate E-Mail, Intermediate Coordinate Meetings, Intermediate MS Excel, Intermediate MS Word, Basic MS PowerPoint, Intermediate MS Outlook.OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Executive Secretary Company: VITAS Innovative Hospice Care Location: Dallas, TX Description: The Executive secretary is repsonsible for managing supervisor's calendar and independently scheduling appointments. Answers routine inquiries in absence of manager. Resolves routine issues in absence of manager and develops reports and presentations.Complies, researches and tabulates data. Screens incoming calls and correspondence and responds independently when possible.Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance. Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling budget. Directs preparation of records such as agenda, notices, and minutes for corporate meetings.Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other documents.Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries,compiles documents for travel-related meetings, and accompanies supervisor when requested. Orders and maintains supplies, and arranges for equipment maintenance.High school graduate or equivalent required.Qualified candidate must have three to five years prior experience. Must have good writing composition skills and demonstrated ability to perform tasks under own initiative. Ability to work on various assignments simultaneously and to communicate tactfully, verbally and in writing with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions. Working knowledge of computers, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Excel and Word. If interested, please apply online at http://track.tmpservice.com/ApplyClick.aspx?id Register to View -7072 To learn more and apply, visit vitas.jobs. EOE/AA/M/F/D/V Drug-Free Workplace