Executive Secretary Jobs in Tennessee

Job Title: Executive Assistant Company: Vanguard Health Systems Location: Nashville, TN Description: Vanguard owns and operates 15 acute care hospitals and complementary facilities and services inChicago, Illinois; Phoenix, Arizona; San Antonio, Texas; and Massachusetts. Vanguard*s strategy is to develop locally branded, comprehensive healthcare delivery networks in urban markets. Vanguard will pursue acquisitions where there are opportunities to partner with leading delivery systems in new urban markets.We are currently seeking a high energy executive assistant to support our senior team. Must have prior experience supporting executives with travel, scheduling, meeting/time management and expense/finance Strong personality and the ability to multi task and provide a high level of customer service is required.Please forward your word resume for immediate consideration.All submittals will remain confidential

Job Title: Executive Assistant to Director/CEO Company: St. Jude Children's Research Hospital Location: Memphis, TN Description: Job Detail Job Title   Executive Assistant to Director/CEO Department   Administration Job Number   13498 Job Description:  Provides administrative services for the Director of the Hospital in accordance with established policies and procedures. Responsible for the efficient use of the executive's time by reading, researching and routing correspondence. Responsible for maintaining the executive's schedule and planning of travel. Organizes, prepares and reviews administrative reports. Establishes customer confidence and protects operations by keeping all information confidential. Maintains a high level of customer service by greeting guests in person or on the telephone. Maintains professional and technical knowledge by attending educational workshops;. Responsible for office inventory, placing product orders and calling for repairs.  (DN) Job Qualifications:  EDUCATION REQUIREMENTS: Bachelor's degree required, preferably in business, communications or related field. EXPERIENCE REQUIREMENTS: Five (5) years of administrative experience supporting a senior level executive required. LICENSURE REQUIREMENTS: NONE OTHER CREDENTIAL REQUIREMENTS: NONE St. Jude is an Equal Opportunity Employer and a Drug-Free Workplace. Candidates receiving offers of employment will be subject to pre-employment drug testing and background checks. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. To support this mandate, St. Jude Children's Research Hospital participates in E-Verify.

Job Title: EXECUTIVE ASSISTANT II (2010230) Company: Location: Memphis, TN Description: 2010230 Job Description This position provides Executive Assistant support for two or more Senior Executives that directly report to the President. Maintain control of multiple senior executive offices in an orderly, professional, and efficient manner. Coordinate contact with doctors, administrators, external CEOs, internal senior leadership, national/local politicians, prominent community leaders, prospective clients, and co-workers. Work requires high level of written and oral communication skills and discretion with highly confidential matters. Take action on various matters during the Senior Executive absence on authorized and sometimes unauthorized operations of the office. Schedule and coordinate meetings and travel for the Senior Executive and key visitors including current and prospective clients and Head Office representatives. Coordinate agenda, attend, and record minutes of executive meetings. Provide assistance to the Senior Executive and other company executives as requested. Required Skills Assist the Senior Executive in meeting goals and objectives in a timely manner. Research and abstract information and supporting data in preparation for meetings, work projects, and reports. Correlates and edits materials submitted by others. Organizes material that may be presented to Senior Executive. Maintains follow-up files and procedures in order to work more efficiently. Schedule workload as to priority. Arrange business itineraries and coordinate travel, work schedules, dinner meetings, and social functions for the Senior Executive and visiting dignitaries ensuring all pertinent information is provided. Receives and assists visitors and telephone callers, either taking care of the matter or referring them to appropriate person as circumstances warrant. Coordinates/participates in executive meetings, record minutes, and maintain permanent records. Maintain highly confidential files regarding personnel, prospective acquisitions, and projects. Sorts, reads, and annotates incoming and outgoing mail ensuring timely delivery and notification. Composes correspondence and reports for Senior Executive approval. Prepare communication outlined by Senior Executives in oral or written directions. Takes dictation and transcribe. Maintain filing and record management systems and other office flow procedures. Recommends purchase of equipment and furniture. Requisition supplies. Maintains up-to-date procedure manual for the specific duties handled on the job. Use state-of-the-art copiers, faxes, telephone systems, computers, etc. Recommend administrative procedures to other administrative assistants. Determine if certain information received is valuable for relating to Senior Executives. Knowledgeable of specific functional processes and policies. Required Experience High School Diploma Associate's degree preferred. Ten years professional secretarial experience. Typing speed 80 word per minute. Knowledge of various software. Good verbal communication skills with proficient use of tact, diplomacy, discretion, and judgment. Good written communication skills with proficient spelling and composition abilities. Job Location Memphis, TN, US. Position Type Full-Time/Regular

Job Title: Executive Assistant Company: Questar Staffing, Inc  Location: Brentwood, TN Description: A well-established healthcare company in the Brentwood area is seeking an Executive Assistant.  The hours are Monday through Friday from 8:00am - 5:00pm.  Salary range is $35K - $40K/annually, based on experience. POSITION RESPONSIBILITIES: The job duties will require advanced administrative duties and support to members of an Executive Team. Will be responsible for maintaining sensitive files and records, review mail, email, voice mails and refer matters to appropriate parties for action. All work is of a confidential and complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy. Requires ability to exercise independent judgment. Maintains and coordinates schedules, calendars, and meeting requests for 3 Regional VPs. Creates presentations and participates in special projects. Handles, processes, and organizes confidential records and files. Maintains supply levels and orders supplies and materials within the department budget. Composes correspondence, memos and letters. Process expense reports and check requests. Coordinate pre-consulting calls with hospitals and Project Management Office (PMO). Coordinate logistics of (3) Regional Conferences. Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Ability to handle multiple, high-priority tasks efficiently and in a timely manner. Strong organizational skills and ability to prioritize work load. Able to readily adapt to work prioritization changes. Ability to think and operate independently with minimal supervision. Ability to handle moderately complex assignments with direction but minimal supervision. Highly developed interpersonal, organization, written, verbal, presentation, coordination, and multi-tasking skills. Ability to handle all situations with professionalism and a positive attitude and be able to effectively communicate with individuals at all levels of the organization. Strong written and verbal communication skills and demonstrated ability to keep stakeholders informed about project status and prioritization changes. Ability to operate computer to access email, electronic calendars, and other basic office software. Proficient with the Microsoft Office suite of applications (e.g. Word, Excel, PowerPoint). Willingness to become familiar with and use Lotus Notes, QIX and E4SE systems. SalesForce experience preferred. POSITION REQUIREMENTS: High School diploma or GED required.  Minimum of five years experience as an administrative assistant with progressive responsibility.    BENEFITS AND COMPENSATION Salary is commensurate with experience To attract and retain the best professionals, we offer a comprehensive and competitive benefits package that includes medical, dental, vision, 401(k), employee assistance program, and much more.  Modify / Close Posting

Job Title: Executive Administrative Assistant to the President and VP Company: AppleOne Location: Memphis, TN Description: Job Description:Incredible position available in growing, well known organization. This company has urgent need for an executive admin assistant to report directly to president and vice president of company. Applicants must be experts at Word, Excel, Outlook and Powerpoint and type a minimum of 55 wpm. Will be responsible for supporting two executives, scheduling meetings and travel and typing correspondences. You can view all of our jobs online at http://www.appleone.com/?sc=11&id=104309 Job Experience:Typing

Job Title: Executive Assistants Company: Location: Knoxville, TN Description: The right candidate must have a " Can Do" attitude. Assistant will be managing the executive's busy calander Responsible for coordinating complete travel itineraries ( domestic and international) Creating powerpoint presentations Client interaction

Job Title: Executive Administrative Assistant- Ongoing Opportunities Company: OfficeTeam Location: Chattanooga, TN Description: Exciting opportunities for exposure in the Chattanooga area! Seeking highly skilled, executive assistant level candidates. Duties include performing administrative duties for executive management. Day to day responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. The ideal candidate has 4+ years of executive assistant experience, advanced Microsoft Excel, Word, and Powerpoint as well as strong customer service and interpersonal skills. Qualified candidates please fill out a thorough application on www.officeteam.com and call to set up an interview.All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

Job Title: Executive Assistant Company: Genworth Financial Location: Nashville, TN Description: Provide full administrative support to the President of Sr. Supplemental Insurance:·Prepare PowerPoint presentations in compliance with business requirements·Handle calls professionally from internal and external customers·Manage executive's daily calendar and tasks·Monitor and manage executive e-mail to ensure timely response to key requests·Manage travel arrangements and expense reconciliation and filing·Process monthly corporate card and office expenditures; order supplies for office·Manage general office administration for business -- phone coverage, organization charts, e-mail distribution lists, telephone lists, set-up interviews, mailroom, keys, security passes, new hire set-ups, etc.·Manage follow ups to executive requests; compile and consolidate inputs for review·Set up senior-level meetings·Manage event planning for customer events·Provide support to Senior Leadership Team as needed·Build effective relationships within HQ office·Special projects as neededBASIC CANDIDATE QUALIFICATIONS:·Associates or Bachelors degree·Highly dependable and ability to work overtime as neededPREFERRED CANDIDATE QUALIFICATIONS:·Minimum 7 years experience working in a senior level administrative role.·High level of proficiency with Microsoft Office -- Word, Excel and Outlook. PowerPoint proficiency should be excellent.·Highly motivated, energetic self-starter, with the ability to work independently in a fast-paced environment.·No two days are alike: must be able to multi-task and prioritize; strong organization skills·Flexibility - able to respond quickly and effectively to needs of executive and business·Impeccable integrity: and discretion. Ability to work with sensitive and strictly confidential information.·Strong verbal and written communication skills, excellent proofreading ability, and excellent grammar.·Excellent attention to detail·High degree of customer service; you will regularly deal with principals of customer firms

Job Title: Executive Assistant to the CEO Company: Girl Scouts Heart of the South Location: Memphis, TN Description: Girl Scouts Heart of the South builds girls of courage, confidence and character who make the world a better place. We are seeking a talented and polished professional to add to the team as the Executive Assistant to the CEO. This candidate will provide diversified administrative and staff support services to the CEO. The EA will also perform duties in support of the board president, officers, and assist in the production and distribution of meeting minutes and other materials. This position is responsible for contacting board committee members regarding attendance at meetings and maintaining the calendar and appointment schedules for the CEO. The EA will perform advanced confidential clerical duties requiring broad knowledge of organizational policies and practices. The EA will ensure that all materials, publications and presentations will provide a consistent image of the council’s commitment to Girl Scouting, a culture of leadership for young girls, and to the community at large. Candidates must have a degree and five or more years of experience in providing executive and/or administrative support to senior level staff. The EA must possess a proven ability to manage projects from inception to conclusion and maintain confidentiality, exercise judgment and show initiative. This candidate must possess strong verbal and written communication skills, organizational skills and be able to multitask and work well under pressure. Intermediate skill level in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) is required. The candidate should be able to work a flexible schedule, which may include some nights and weekends. A valid driver’s license, use of one’s own vehicle for travel and a good driving record is also required. CPS certification and CAP designation is strongly desired. Bilingual (Spanish and English) is a plus. Girl Scouts Heart of the South offers a competitive salary & excellent benefits. Send resumes and cover letters to: Register to View (Word format only) or fax to Register to View . All applicants must submit a writing sample of an internal memo or business letter (100 words or less) along with three professional references. No phone calls please. Deadline for submission is Monday, March 1st.

Job Title: Executive Administrative Assistant Company: Cogent Healthcare, Inc. Location: Brentwood, TN Description:  Come Join a fast growing healthcare company!  We are looking for top talent who will support the legal and compliance corporate department and special projects as needed. Essential Functions·          Schedule and organize complex activities such as meetings, travel, and department activities for all members of the legal department, compliance department and TCG. ·          Create and develop visual presentations and written reports reflecting a high proficiency with Microsoft Office platforms ·          Organize and prioritize large volumes of information and calls. ·          Sort and distribute mail. Open mail for the GC, Assoc GC and  TCG and determine level of priority. ·          Answer phone for GC, AGC and TCG.  Take messages or field/answer all routine and non-routine questions. ·          Assist the GC, AGC and TCG in the management of schedules. ·          Handle confidential and non-routine information ·          Work independently and within a team on special and nonrecurring and ongoing projects. ·          Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.  Education, Training and Experience·          High school diploma or GED; three or more years of experience or training; or equivalent combination of education and experience·          Experience in legal field, a plus ·          Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.·          Must be able to interact and communicate with individuals at all levels of the organization. ·          Must have knowledge, experience and intermediate / advance skills of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint, Visio, Adobe Acrobat) ·          Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. ·          Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.   CONFIDENTIALITYMaintains strict confidentiality with regard to all aspects of the position and corporate and business information, as well as protected health information.  Understands and adheres to Cogent's HIPAA Privacy & Security policies and procedures.