Executive Secretary Jobs in Oregon

Job Title: Executive Assistant Company: Northwest Staffing Resources Location: Portland, OR Description: PART TIME EXECUTIVE ASSISTANT LOCATION: Close-in Downtown Portland. Parking is not provided nor available. SALARY: $17-18 per hour JOB DESCRIPTION: Busy Facilities Department of large organization has a long term, possible temporary to hire, Executive Assistant position. **Please only candidates who need a part-time schedule need apply. The Administrative Assistant will be supporting the Associate Vice President. The duties include: Managing the Associate VPs calendar in Outlook. Answer and screen calls. Scheduling meetings. Creating correspondence. Entering data and creating spreadsheets in Excel. General office tasks: file, copy, scanning & distributing documents. Setting up requisitions in system. Other duties may include: travel arrangements, updating organizational chart, paying assorted bills. SCHEDULE:Monday-Friday, 7:30am-11:30am RJG-2007

Job Title: Executive Assistant Company: Metro Regional Services Location: Portland, OR Description: Provides a high-level of support to the Oregon Convention Center executive management team. On a daily basis; manages the scheduling of meetings, phone calls and emails, compiles data through various computer software systems, documents relevant information for a variety of committees and meetings, prepares necessary information to help meet the executives responsibilities, leads the coordination of venue-wide process projects as well as other special projects as assigned, and serves as front line supervisor for front reception staff. May serve as liaison for MERC Commissioners and Metro Council Office.The Oregon Convention Center (OCC) is the largest convention center in the Pacific Northwest, making it an ideal venue for conventions, industry tradeshows, meetings, and banquets. Located in beautiful and lively downtown Portland, Oregon, the OCC is the preferred destination for many groups because of its commitment to customer service and leadership in sustainable practices.The Oregon Convention Center is part of the Metropolitan Exposition Recreation Commission (MERC), a subsidiary of Metro. MERC oversees the OCC as well as the Portland Center for the Performing Arts and Portland Expo Center. To apply Please visit our web site at: www.oregonmetro.gov/jobs for the complete job announcement and a description of the application process. An Equal Opportunity/Affirmative Action Employer

Job Title: Exec Assistant for Top Producing Realtor Company: Location: Portland, OR Description: Looking for a person who will be part of a team and be the Executive Assistant to a Top Producing Agent at the #1 real estate company in Clark County! This is not a traditional administrative position?here?s what we?re looking for: - You are not meek or thin-skinned. - You have your real estate license or be willing to get one within 30 days. - Real estate experience is needed in some form. - Must be a team player. - You must have database management skills. - You are structured, organized and very good at multi-tasking. - You have an upbeat and POSITIVE attitude with focus on customer service. - You are a fast learner and have great marketing ideas. - You have computer skills including Excel, Word, Publisher (and/or Adobe), etc. - You are self-motivated, don?t need to be babysat and have drive to do what needs to be done. - You have a sense of humor, a kind heart and of course, patience. - You have awesome communication skills; you?ll be dealing with clients, the public, other real estate agents and sometimes difficult or sensitive situations. - You are not confined to a list and must be flexible in this ever-changing business. - You are able to deal with stress sometimes in a positive, productive way. - Your primary job is to run and keep the office organized, be my right arm and use the systems and models that our company has in place to be successful. This position is full time, Monday thru Friday and there may be some weekends or evenings now and then. If you have a ?can-do? attitude, don?t let this job description scare you! Be brave and step up to the challenge! You will be paid a base salary plus commission and have the opportunity to make a lot of money! This is not a position when you need a certain salary every month to survive, it changes all the time. It is a contracted position, so there are no available benefits. PLEASE...ONLY APPLY IF YOU ARE QUALIFIED....This job takes a special person.

Job Title: Executive Assistant - Small Firm w/ Big Firm Resources Company: Location: Portland, OR Description: Executive Assistant Salary: $38-40K DOE Company Industry/Type of Business: Investment Location: NW Portland Educational/Certification Requirements: High school diploma or equivalent Degree a plus Qualifications: 3-5+ years of administrative and/or executive support experience required Experience working in the real estate industry a preferred Computer Experience/Special Skills: Strong proficiency with MS Office with an emphasis on MS Excel Job Description: Local, tight-knit investment firm with big firm resources is seeking an experienced Administrative Assistant that can do it all! Offering a varied workload and new challenges, demonstrate your value by handling payroll, tracking transactions, following up on correspondence, managing their database, developing marketing collateral, researching property information, as well as providing backup reception coverage and hands-on clerical support. Strong proficiency with MS Office is required. Previous experience in real estate is preferred. Contact Boly:Welch to learn more about this exciting opportunity! Email your resume to Register to View for immediate consideration! Visit our website www.bolywelch.com or on Relationships That Work. Our strong market connections will support your career transition and professional growth plans through a variety of placement options with challenging and meaningful work. Each Boly:Welch division is staffed with recruiters who have developed deep relationships within their respective businesses, bringing the most interesting jobs from the best clients into view for you. Our specialized niches mean strong expertise in each of our business lines. Across all levels, our recruiters know their craft and what skills, behaviors and characteristics contribute to successful placements. Work With Us. Administrative + Executive Assistants : Secretaries : Receptionists : Clerical Staff : Event Planners : Property Managers : Office Managers : Business Managers : Project + Program Managers Local + Connected + Sustainable

Job Title: Executive Assistant Company: Officeteam Location: Portland, OR Description: Executive Assistant needed to provide secretarial and clerical support for a General Manager of Purchasing. Provide word processing, worksheet and presentation services. Receive incoming telephone calls and visitors. Answer routine questions or refer as necessary. Receive and distribute incoming mail. Originate orders for goods, equipment and services. Monitor delivery, process invoices and post actual expenses against budget. Process expense vouchers. Maintain department files and carry out procedures to establish, control, access and purge files. Schedule appointments, arrange meetings and coordinate travel as instructed. Process routine administrative paperwork as instructed. All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.Excellent MS Word and Excel.OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Administrative/Executive Assistant Company: Marketing Merge, Inc Location: Portland, OR Description: Fast-paced, wildly successful internet marketing and business development company currently hiring for 2 full-time administrative/executive assistants.    YOU: Unsatisfied at your current job, but way too valuable to not have one “even” in this economy. Only problem is…you’re BORED. You seek a solid/secure and yet lively, exciting challenge!   Please send us your resume only if these characteristics describe you to a “ T ”…   Thrive on challenge, easy to be around, handle constructive feedback, clearly communicate issues needing addressed in respectful way, constantly find yourself accomplishing a lot more in less time than co-workers (learn faster and things come easier than coworkers), intelligent, very positive and friendly, relaxed professional seeking a long-term position that engages you.   Contact us right away if you also find yourself excelling in communication skills, organization skills, IT skills, writing skills, attention to detail, dependable and punctual, self-motivated, quick and accurate, effectively prioritizing work tasks, and great ability to multi-task successfully independently or as a team member.   We prefer at least 2-3 years administrative experience and proficiency in Microsoft Office software, Quickbooks, and accurate typing skills. Graphic design and/or video production knowledge and experience a HUGE plus!   Please send your resume directly to Register to View Can’t wait to hear from you!

Job Title: Executive Administrative Assistant Company: Banfield, The Pet Hospital Location: Portland, OR Description: SUMMARY OF JOB PURPOSE AND FUNCTIONThe primary purpose and function of the Executive Assistant is to provide senior level administrative support to the Executive staff.  This position requires superior written and verbal communication skills, efficient organizational skills, strong computer skills, and the ability to work independently. ESSENTIAL DUTIES AND RESPONSIBILITIES• Maintain confidentiality of proprietary information and documents.• Represent the Executive in a positive, supportive, professional manner to management, vendors, and visitors.• Act as a liaison between the Executive and other teams and individuals.• Prepare confidential reports, PowerPoint presentations, correspondence, and other documents.• Develop and maintain various spreadsheets and databases, independently determining the organization of data and desired results. • Provide analysis of data using Excel and/or written format in a detailed and in-depth manner for special projects. • Maintain Outlook calendars for supervisors, schedule appointments, maintain long-range calendar for team.  Ensure specific issues are scheduled for follow-up.• Review and route incoming mail, responding as appropriate.• Greet visitors and direct to appropriate area or person as needed.• Coordinate conference calls. • Arrange meetings, prepare agendas, reserve and set up facilities, and transcribe meeting minutes.• Coordinate and secure travel arrangements.• Order supplies, maintain inventory levels and schedule equipment maintenance. • Screen calls, take messages and return phone calls, as appropriate. • Prepare, submit, and track expense reports for Executive, and review reports for Executives’ direct reports.• Prepare PTO reports for Executives and their direct reports.• Act as the Executive’s project manager.  Assist on a team project or assume sole responsibility for specific projects as directed.  Develop timeline, budget, milestones, deliverables, and status reports. • Responsible for routine decisions on behalf of the Executive, with outcomes communicated to Executive via memo or e-mail to encompass fiscal, task assignment, branding, communications, work flow, etc. • Research detailed information and prepare executive summaries. • Provide cross-training and back-up to other Executive Assistants as needed. • Support the team building efforts of the Administrative Team as a whole. • Attend monthly Administrative Team meetings, and Executive Assistant meetings as scheduled. • Other projects as assigned.HIRING QUALIFICATIONSCAPABILITIES AND EXPERIENCE (CAN DO)• Ability to multi-task- Manages multiple tasks at one time; quickly and accurately shifts attention among multiple tasks under distracting conditions without loss of accuracy or appearance of frustration.• Communication skills - Reads, writes and speaks fluent English, using appropriate grammar, style and vocabulary.  Correctly spells commonly used English words and job specific terms.   Demonstrates exceptionally strong written and verbal communication skills. • Organizational ability – Demonstrates a systematic approach in carrying out assignments.  Is very orderly and excels at cutting through confusion and turning chaos into order.  • Problem solving skills - Demonstrates a strong ability to identify, analyze and solve problems.  Unusually decisive in handling difficult problems. Translates problems into practical solutions.• Client service skills - Consistently ensures the team provides the client with attentive, courteous and informative service.  Gains and shows personal satisfaction from delivering great service.• Intellectual ability - Accurately and consistently follows instructions delivered in an oral, written or diagram format.  Can provide directions. • Mathematical ability - Ability to add, subtract, multiply and divide, and to compute rate, ratio and percent; ability to convert units of measurement.• Computer skills - Comfortably and confidently uses a computer and specialized software. Microsoft Word, Excel, Access, Outlook, PowerPoint, Visio, etc.ATTITUDES (WILL DO)• Initiative – shows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures.  Takes on additional responsibility when both big and small tasks need to be done. • Integrity – Firmly adheres to the values and ethics of Banfield, The Pet Hospital.  Exhibits honesty, discretion, and sound judgment. • Cooperativeness – Willing to work with others, collaborating and compromising where necessary; promptly share relevant information with others. • Flexibility – Is open to changing situations and opportunities and is willing to perform all tasks assigned.• Independence – Able and willing to perform tasks and duties without supervision. • Tolerance for Stress / Resiliency – Maintains a positive “can do” outlook, rebounds quickly from frustrations and unpleasantness, and maintains composure and friendly demeanor while dealing with stressful situations.SPECIAL WORKING CONDITIONS• Ability to work at a computer for long periods of time.  • Project timelines and work volume / deadlines may often require more than 40 hours per week to complete essential duties of this job.• Must have mental processes for reasoning, remembering, mathematics and language ability (reading, writing, and speaking the English language) to perform the duties proficiently.• The noise level in the work environment is normally moderate.• Environment where Pets are present.EXPERIENCE, EDUCATION AND/OR TRAINING• Bachelor’s degree in Business Administration or related field is preferred, or the equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.• Minimum two years relevant professional experience is required with experience writing reports, business correspondence, and procedure manuals preferred. • Demonstrated ability to effectively present information and respond to questions from managers, clients, customers, and the general public.• Medical background (veterinary technician, human healthcare, pharmaceutical, etc.) with medical terminology training is preferred.To apply for this position, please visit the following link: http://tbe.taleo.net/NA3/ats/careers/requisition.jsp?org=TRB&cws=1&rid=9037 Company: Banfield, The Pet HospitalLocation: Portland, OR 97213 Job Category: Administrative/ClericalStatus: Full Time, Employee

Job Title: Executive Assistant - Company: Location: Medford, OR Description: Looking for a challenging career with a great team? Realty Executives Southern Oregon is looking for a full time Real Estate Executive Assistant. Must current with all technology, be able to multi task, have superior customer service, have great organizational skills, be dependabl. able to answer a multi-line phone systme, use all Microsoft suite programs (mainly Outlook), and be a self starter. This is a very fast-paced position that will require a high-level of multi-tasking and can be very demanding at times. Real Estate background is a plus but not needed. This would be a great job for someone who likes to be busy and enjoys a challenging job in a growing Real Estate office. Hours are 8:30am to 5:00pm Monday through Friday (wage and benefits DOE). Serious inquiries only, please. Thanks for your interest in working at Realty Executives Southern Oregon.

Job Title: Executive Assistant Company: Officeteam Location: Salem, OR Description: A local Salem area company has an immediate opening for an Executive Assistant to provide support to multiple Managers and Executives. This individual will provide professional administrative support to Lead Executive Admin and other Executive with various tasks. Will ensure efficient office operations by maintaining consistent procedures and department organization.All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.Highly Skilled candidates will have two or more years, of recent Administrative Experience. Duties include, but are not limited to maintaining calendars, coordinating meetings and travel planning. Must have excellent written and verbal communication and have great multi-tasking skills. Advanced Excel, PowerPoint and typing speed, at a minimum of 45 WPM is required. If this sounds like you, and you're looking to begin a great career, apply with OfficeTeam today!OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Executive Assistant - Up-And-Coming Consulting Firm Company: Location: Portland, OR Description: Executive Assistant Salary: $40-45K DOE Company Industry/Type of Business: Consulting Location: Downtown Portland Educational/Certification Requirements: High school diploma or equivalent Degree preferred Qualifications: 3+ years of executive support experience required Extensive experience coordinating complex international and domestic travel arrangements required Familiarity with educational systems, processes, and terminology a plus Computer Experience/Special Skills: MS Office Job Description: Do you have 3+ years of high level executive support experience? Demonstrate your top-notch skills by assisting the managing partner of this esteemed firm. Challenge yourself on a daily basis arranging complex international and domestic travel, coordinating the executive?s daily task list, drafting and distributing in-house and client correspondence, creating and maintaining databases, and so much more. Qualified candidates must have excellent communication skills and some familiarity with educational systems, processes, and terminology. Contact Boly:Welch to find out if you?re a fit! Email your resume to Register to View for immediate consideration! Visit our website www.bolywelch.com or on Relationships That Work. Our strong market connections will support your career transition and professional growth plans through a variety of placement options with challenging and meaningful work. Each Boly:Welch division is staffed with recruiters who have developed deep relationships within their respective businesses, bringing the most interesting jobs from the best clients into view for you. Our specialized niches mean strong expertise in each of our business lines. Across all levels, our recruiters know their craft and what skills, behaviors and characteristics contribute to successful placements. Work With Us. Administrative + Executive Assistants : Secretaries : Receptionists : Clerical Staff : Event Planners : Property Managers : Office Managers : Business Managers : Project + Program Managers Local + Connected + Sustainable