Executive Secretary Jobs in New Jersey

Job Title: EXECUTIVE ASSISTANT/OFFICE MANAGER (CONSUMER PACKAGED GOODS) Company: The Talent Magnet Location: Jersey City, NJ Description: heavy calendar mgmt - reports - extensive travel - projects - vendors - manage reception Consumer Packaged Goods Company is actively seeking an exceptional administrative professional to support a senior executive & oversee day to day activities for the office EXECUTIVE ASSISTANT/OFFICE MANAGER RESPONSIBILITIES: >handle very busy/constantly changing calendar >manage a wide array of projects >prepare a variety of PowerPoint presentations & reports >handle all correspondence, memos, letters, agendas >act as a liaison regarding communication with VIP clientele >make all travel (international/domestic) & entertainment arrangements >process all travel/expense reports >coordinate on-site & off-site meetings & conferences >act as an "Ambassador" on behalf of the executive you are supporting >coordinate Reception Desk - lunch breaks & work flow >handle various projects as assigned >anticipate future needs & potential challenges >assist with office moves/layout - ordering equipment/supplies >coordinate Fed-Ex and Messenger service REQUIREMENTS: >Bachelors a MUST >minimum of 3+ years of experience as an EXECUTIVE ASSISTANT/Office Manager supporting a VERY senior executive - >Superior interpersonal/presentation skills >Strong project management skills >Excellent organizational/time management skills >Proficiency in all MS Office applications especially Word, Excel & PowerPoint >Experience coordinating communication between cross functional teams >Need to have strong problem solving skills & tremendous attention to detail >Maturity to handle confidential information >THICK SKINNED - ROLL WITH THE PUNCHES APPROACH

Job Title: EXECUTIVE ASSISTANT - FACILITIES MANAGEMENT & ENERGY ENGINEERING Company: Polo Ralph Lauren Location: Lyndhurst, NJ Description: Polo Ralph Lauren Corporation is a leader in the design, marketing and distribution of premium lifestyle products in four categories: apparel, home, accessories and fragrances. For more than 40 years, Polo's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. Purpose and Scope: Performs administrative related facility management activities to ensure assigned department operations flow smoothly.  Types correspondence, memos and reports,  and participates in one or more administrative functions.  Provide guidance, direction and information to vendors and associates on specific situations that may arise.Responsibilities:Performs complex and confidential administrative functionsMaintains calendar for Vice PresidentSchedules staff meetings and takes meeting minutes as neededTracks time off for direct reportsPerforms general administrative duties (phones, mail, memos, purchasing of office supplies, etc.)Coordinate obtaining, reviewing and preparing the monthly management reports for each department in the groupProcess and completes expense report for Vice PresidentMonitors expense reports for direct reportsAssist with departmental travel arrangements needed for the Facility Management DepartmentRespond to routine external correspondencePrepare various confidential departmental reports as assigned utilizing various advances software programsEnsures customers, vendors and employees are handled in a professional and courteous mannerMaintain phone coverage for associates when they are on business travelPerform other related duties as required Required skills:High School Diploma or GED Self Starter, with ability to handle multiple tasks Three to five year's executive level administrative support Proficient in Microsoft Word, Excel, Outlook, Power Point etc. Demonstrated written presentation, organization and editing skills Strong verbal communication with networking skills Demonstrated alertness to any emergency issues that need to be responsible Facility Management Associates Polo Ralph Lauren is an equal opportunity employer. We offer dynamic career opportunities with growth potential and a generous company discount.

Job Title: executive assist for healthcare facility Company: Company Confidential Location: Woodcliff Lake, NJ Description: MedicalExecutive Assistant- Healthcare company located in Bergen County seeking a FT Executive Assistant. Knowledge of Medicare/HMO a plus. Fax resume in confidence to our corporate offices at Register to View EOE Source: North Jersey Media Group

Job Title: Executive Administrative Assistant Company: UBS Financial Services Location: Weehawken, NJ Description: Title Executive Administrative Assistant Job Reference # 54631BR Location United States - New Jersey City Weehawken Function Category Administration and Support Business Divisions Wealth Management Americas Job Type Full Time Description The Executive Administrative Assistant will provide administrative and clerical support to the Branch Chief Operations Office. Key Responsibilities: - Maintaining BCOO calendar(s) to schedule meetings, venues, appointments, and act as a liaison with internal and external contacts. - Answer telephones, client questions, or redirect them to the appropriate person. - Prepare documents and presentation materials. -Create, proofread, and edit agendas, meeting documentation, and Excel spreadsheets. -Handle and maintain internal and external correspondence and confidential information with sensitivity and discretion. - Manage and own all travel arrangements (domestic and international) and prepare travel/expense reports. - File, type (data entry), copy, fax, distribute mail, order supplies, and maintain equipment needs. - Assist with ad hoc projects and provide back-up support to others as needed. - Organize and expedite work flow through the team and supporting areas. Requirements - minimum of 5 years recent administrative work experience, preferably from a related financial services environment. - Candidates must be computer proficient in Microsoft Word, Excel, PowerPoint, and Outlook, as well as working knowledge of office machines and equipment. - Detail-oriented with proven organizational skills. - Proven oral and written communication skills. - Multi-task and can work under pressure, including tight deadlines. - Ability to interact with all levels of management. - Work independently and follow assignments with minimal supervision. - Strong Integrity & professionalism. Preferred Qualifications - Bachelors degree - Previous Administrative experience. Our Offering UBS can offer you an environment geared towards performance, attractive career opportunities, and an open corporate culture that values and rewards the contribution of every individual. It starts with you We can offer you an exciting, fast-paced working environment, a culture of mutual respect and teamwork and the opportunity to play a vital role in our growth. If you are attracted to joining an organization where every individual's contribution counts and where your talent will impact on our future, please apply for this position. It starts with you. Disclaimer / Policy Statements UBS is an equal opportunity employer. We respect and seek to empower each individual and the diverse cultures, perspectives, skills and experiences within our workforce.

Job Title: Executive Assistant Company: Convatec Location: Princeton, NJ Description: -       Provide administrative support to the Vice President, Global Supply Chain and his four direct reports. -      Prepare presentations, handle correspondence, and manage the day-to-day operations of the department -       Plan travel and meetings -       Assist the Travel Manager in the administration of the company travel policy, corporate travel agency, and corporate American Express program -       Support departmental procurement by opening purchase requisitions in SAP -       Manage the approval flow for contracts, non-disclosure agreements, etc. -       Prepare the monthly supply chain metrics package -       Act as the back-up to the assistant for the Sr. VP Global Manufacturing and Supply ChainMinimum of an Associates degree strongly preferred -       Comfortable working with a variety of computer applications.  Experienced with Microsoft Office applications (Excel, Word, PowerPoint, Access, Outlook). -       Proficiency in verbal and written communications to be able to communicate the proper information unambiguously and with clarity -       Able to work collaboratively with other administrative assistants across the organization.  Able to work effectively across cultures and time zones -       Ability to analyze and solve complex problems using excellent judgment -       Manages and prioritizes workload to account for needs and priorities of the entire team.  Works with minimal supervision, good initiative and follow up.  A self-starter. -       Takes personal responsibility to create and manage an efficient working environment with the team.  Actively seeks to help others -       Handles confidential information with discretion and a high level of integrity. -       Demonstrates diplomacy in difficult situations -       Detail oriented

Job Title: EXECUTIVE ASSISTANT Company: Verizon Business Location: Basking Ridge, NJ Description: Employee would be required to provide executive support to the Director of Digital Data Clearinghouse. • Maintain and update calendar, coordinate the scheduling of conference calls / meetings and travel arrangements. • Handle the processing of departmental supplier bills and expense vouchers and ECR transactions / changes. • Ensure adequate phone coverage at all times. • Manage time reporting and payroll related turnaround activities. • Update and maintain vacation and absence schedules. • Responsible for updating and maintaining headcount, distribution, organization charts, emergency contact and paycode lists. • Responsible for the supply orders, maintaining personnel records and performing other related duties as assignedQualifications: • Must have a minimum 5 years of Executive Administrative / Administrative Support experience. Primarily at the VP or President level • Must have advanced working knowledge of Outlook, Word, Excel & PowerPoint. • Experience with payroll (ie. Client Contact, PeopleSoft, CTLR, & RDM), Register to View etc.) • Must have strong VZ eWeb tools and Internet utilization capabilities. • Must have excellent verbal, written, and interpersonal communication skills. • Highly organized, detail oriented and ability to multi-task as priorities may change daily. • Must be able to maintain a high level of confidentiality. Use sound judgment and discretion when handling sensitive matters and ensure discreet handling of all business information • Demonstrates a high degree of accuracy and attention to detail. • Demonstrates the ability to work independently with minimal supervision. • Requires someone who is a self-starter, positive, responsive and reliable.Additional Qualifications: College Degree If interested, please apply online at http://track.tmpservice.com/ApplyClick.aspx?id Register to View -8972 Who We Are: Verizon Business is on the cutting edge of network innovation: We provide voice, data, and Internet services to more then 2,700 cities and 150 countries. Our more than 485,000 route miles span six continents. We own and operate one of the most expansive IP backbone networks in the world. Our mission is to deliver value through global capabilities, integrated service portfolios and our commitment to a customer-first philosophy. We're a truly diverse company, one that values all of our team members' talents and opinions. If it's important to you to be an industry trailblazer working with like-minded individuals, Verizon Business is the place for you. What We Do: Verizon Business sets the industry standard by leading the way in global communications, providing communication services for tens of thousands of businesses and government agencies around the world, not to mention 97 percent of the Fortune 500. The only U.S.-based provider to be a charter member of the new consortium building the Trans-Pacific Express (TPE) optical cable network system that will link the U.S. and Mainland China. The only U.S. Consortium member of the SEA-ME-WE-4 undersea cable network system that spans 20,000 kilometers and reaches 14 countries in Southeast Asia, the Middle East and Western Europe. Join us and be a part of a high-performing team of front-runners on the leading edge of technology, dedicated to doing and being the best. What We Offer: Our employees do groundbreaking, rewarding work, and in return, we offer a Total Rewards package that includes: Our Verizon Business Savings Plan, a best-in-class 401(k) plan. An outstanding Tuition Assistance Program to support your continual learning. Medical/dental/vision from day one. The work our employees do to help us take care of the world's communication needs makes us proud, and we take care of them in return. What Are You Waiting For? With so many opportunities within so many disciplines, there's certain to be a position that's just right for you at Verizon Business. Visit www.verizonbusiness.jobs to learn more. Verizon Business is an Equal Employment/Affirmative Action Employer, M/F/D/V

Job Title: Executive Assistant-New Jersey Company: Trandon Associates, Inc. Location: Morristown, NJ Description: Executive Assistant-New Jersey Major Financial Services Corporation located in the Morristown, New Jersey area is currently seeking a highly professional individual to join their Executive Administration team and assist the Principals of the firm. Candidates must be Energetic, Self-Motivating and have the ability to work on multiple tasks simultaneously. In addition, the candidate should have a college degree and 5+ years strong administrative skills and prior executive assistant experience. A backround in Finance is preferred. Excellent communication and interpersonal abilities are a must. Word, Excel, PowerPoint, and Outlook are a must. Immediate InterviewTop Bonus and BenefitsStarting salary is up to 80K Base All resumes submitted MUST be e-mailed in Word format DIRECTLY to Trandon Associates, Inc. at the link provided below. Please include current salary requirements. Scott EvansTrandon Associates, Inc.535 5th Avenue-Suite 610New York, NY 10017PH: Register to View FAX: Register to View Register to View

Job Title: Executive Assistant Supporting HR Manager Company: Randstad Location: Princeton, NJ Description: A leading firm in Princeton, New Jersey, is currently seeking a focused and experienced Executive Assistant.  This person would be mainly assisting the Human Resources Manager on all day to day functions, along with supporting the President and Controller with various duties such as presentations, calendar and travel management.Job Duties: -Assist the HR Manager with Human Resources functions such as benefits, enrollment, annual and biannual reports, etc. -Travel arrangements and scheduling meetings for the HR Manager and President -Proofread Powerpoint presentations -Excel spreadsheets -Analyze data -Answer incoming phone calls -Other administrative duties needed to support the HR ManagerWorking hours: 8-4:30Job Requirements: -Minimum 4 years of consistent work experience supporting a C-Level Executive -Associates Degree or higher is preferred -Strong skills in Microsoft Powerpoint, Excel, and Outlook 2007 -Ability to stay focused and multitask -Strong analytical skills -Ability to work well in a team environment -Experience supporting Human Resources is a plus!Company offers great benefits and paid time off!Please submit your resume to Register to View   *ONLY RESPOND TO THE POSTING IF YOU MEET THE REQUIREMENTS*Randstad is a world leader in matching great people with great companies.  Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.  Whether youre looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Contact information If you would like more information on this job, please contact Agent  Yu,Diane Marie Agent Email  Register to View Address  127 VILLAGE BLVD PRINCETON, NJ 08540 Phone Number  Register to View Please refer to job code tSupportingHRManager when responding to this ad.

Job Title: Executive Assistant Company: Officeteam Location: Princeton, NJ Description: Growing publishing company in Princeton has an opening for an Executive Assistant to the CEO. Ideal candidate will have 5+ years experience supporting AC-level executives, strong MS Word, Excel and PowerPoint and will be open to working overtime (maybe until 6:00). Executive Assistant will also assist the Controller with some HR responsibilities. Prior experience in HR a plus! Company offers a friendly, business casual environment and a healthy benefits package. For immediate consideration and to set up an interview, please contact Marcye Brown at Register to View and send your resume as a MS Word attachment to Register to View Ideal candidate will have 5+ years experience supporting C-level executives, strong MS Word, Excel and PowerPoint and will be open to working overtime (maybe until 6:00). Executive Assistant will also assist the Controller with some HR responsibilities. Prior experience in HR a plus!OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Executive Assistant Company: Reckitt Benckiser Location: Parsippany, NJ Description: Join Reckitt Benckiser and you'll join a global CPG powerhouse, whose Powerbrands hold No. 1 positions in seven worldwide market categories. We've built our success on a quick-thinking, fast-acting culture, so you can look forward to a role that will have real impact on a business that continues to outpace the global markets.   EXECUTIVE ASSISTANT   Reckitt Benckiser is looking for an Executive Assistant to support C level management at our  HQ for North America, Australia & New Zealand, located in Parsippany, New Jersey.   POSITION DUTIES   Using your executive level support skills in this exempt-level role, you will become the "right-hand" person to our Area EVP, North America, Australia and New Zealand and SVP Finance.  This is an opportunity to gain exposure and valuable insights into the management of our North America, Australia and New Zealand consumer brands business in a dynamic environment.   RESPONSIBILITIES Using advanced software skills will be responsible for the preparation of moderate to complex spreadsheets and presentations using MS Excel and Power Point.  Review data for accuracy.  These presentations may become part of both internal communications for the company.Forward planning and organizing of calendars including meetings, meeting content, travel, etc.Work with communications department to provide business updates to the company intranet site, The Biz. Contribute significantly to other important forms of communication.Interface with global colleagues especially the office of the global CEO and other Executive Committee members, global category development, etc.Diagnose and handle business issues as they arise in a logical, self-directed manner. Determine what issues need to be brought to management's attention.Become reliable "first responder" to both outside parties and internal employee requests through business letters and email communications.  Field  calls from external sources and handle requests appropriately.Responsible for some event planning for both on- and off-site departmental or site-wide meetings.  This includes all logistical set ups, location, catering, equipment and travel.Manage all invoice tracking and other related tasks related to the budget.Take minutes at Management Team Meetings; compile action points and track to ensure all actions are completed on time, and distribute the information in a timely fashion.Manage confidential data, including sensitive business and financial data and personnel information.Review general administrative process and make efficient improvements to drive work efficiency and process.Professionally and accurately manage supervisor's agenda, calendar appointments, travel and meeting dates. BASIC QUALIFICATIONS A BS degree required with minimum of 5 years professional work experience; or an MBA with related professional experience prior to start of post graduate degree.Must be an out-going individual who possess a high level of initiative to get things done efficiently and logically. A solid "go-getter" looking to take on the next challenge.Demonstrated, expert-level skills using Power Point, Excel, Word and MS Outlook Calendar.Must have proven analytical skills in working with data to insure it's accuracy and that it makes sense within the context of how it will be delivered.Must have excellent communication skills both written and oral with proven ability to draft business communications.Must have ability to make quick, solid decisions with confidence in order to expertly field both internal and external business requests.Must have ability to work independently, shift priorities in an ever changing work environment, get things done quickly and accurately.Must have the proven ability to navigate smoothly within a complex global matrix organization.Ability to effectively and logically manage confidential and sensitive information properly.Must have flexibility regarding working hours as overtime comes up often.Must have ability to travel occasionally to support off site planned events both domestic and international.  PREFERRED SKILLS Knowledge of web design and web based tools Professional work experience directly from a large consumer products company Expect responsibility. Expect challenges. Above all, expect rewards.  And expect them all much sooner than you would anywhere else.  Apply now and see just how much responsibility you'll enjoy.