Executive Secretary Jobs in New Hampshire

Job Title: Executive Assistant (Secretary II) Company: Stanley Associates Location: Portsmouth, NH Description: Description Under the supervision of the Contracts Operation Manager, but reporting directly to the Northeast Regional Director, provides complete administrative and secretarial support to the Director. Performs a variety of administrative functions for the Regional Director and his/her staff. Maintains all office functions associated with meeting the needs of the office including incoming calls, correspondence and faxes. Additional responsibilities may also include Reporting time and attendance, making travel and meeting arrangements, drafting letters and special projects as requested. Also may be responsible for providing administrative support to other Department of State (DOS) staff and visitors.This is a 1st SHIFT POSITION from 8:30 to 5:00 p.m.Specific Duties:* Provides administrative and secretarial support to the Regional Director.* Typing / creating memorandums, reports, charts and correspondence as requested by the Regional Director or Assistant Director.* Maintains files for reports, equipment and other documents as requested by the Regional Director or Assistant Director.* Demonstrate ability to diplomatically and effectively deal with calls from Government officials.* Answers all incoming calls to the front office telephones (external and internal) in a highly professional manner and forwards calls, takes messages or resolves calls as warranted on an individual basis.* Assures timely submission of required reports on a daily, weekly, bi-monthly or monthly basis.* Handles required time and attendance reporting requirements.* Assists with travel arrangements as needed.* Coordinates meeting arrangements as needed.* Receives deliveries and arranges for pick-up of outgoing shipments.* Operates the photocopy and facsimile machines.* Attends meetings and generate minutes as necessary.* Required to actively participate with teams for continuous quality improvement and production workflow.* Must help to constantly improve the training process / procedure.* Maintains constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the workday.* Adheres to the Federal Privacy Act Laws.* Interfaces with TDIS-PD system if required. Qualifications High School Diploma or GED Equivalent and a minimum of 3 years directly related work experience required.Additional Requirements:* Ability to successfully complete the Stanley Background Investigation to include; 50 State Criminal, Education and Employment; Additionally, your ability to successfully complete a Credit and/or Driving Records Checks may be conducted if required by the contract for continued employment.* Ability to successfully complete a Government Agency Background Investigation/Security Clearance (Public Trust); US Citizenship is required.* Two (2) year college or secretarial school degree (desired).* Three (3) years of progressive secretarial experience (one or two in a management type office).* Working knowledge and experience with personal computer (PC)* Must be proficient in Microsoft Word; Microsoft Excel, and Microsoft PowerPoint.* Professional telephonic, written and in person communication skills. Preferred:* Bachelor's degree* 50 wpm typing (desired). Job : Administrative Assistant Primary Location : NH-Portsmouth Organization : Business Operations Group

Job Title: Executive Assistant Company: CoWorx Staffing Services Location: Exeter, NH Description: CoWorx Staffing Services presently seeks an experienced Executive Assistant for a 1-2 month temporary assignment at a top client in Exeter, NH.  To qualify, candidates must be highly professional, discreet and have top-notch MS Office skills, including PowerPoint.  Prior experience support Senior Executives is a must!   Position Responsibilities will include but are not limited to the following:   ·          Administrator Support for Senior Executives ·          Presentation / Report Generation ·          Creating and Maintaining Forms, Letters and Spreadsheets ·          Sales & Customer Correspondence ·          Application/Document Proofing ·          Workflow Process Creation and Management                   ·          Research and/or prepare materials for meetings and presentations                  ·          Compile reference material as needed.   ·          Assist in creating presentations using PowerPoint   ·          Generate and maintain monthly reports   ·          General typing/word processing   ·          Administer and control classified and/or sensitive documents   ·          Miscellaneous Administrative duties as required

Job Title: Executive Assistant Company: Hill Associates Location: Plaistow, NH Description: Candidate must be able to effectively communicate in a highly professional manner with all levels of staff and customers; prioritize and manage multiple projects simultaneously; follow through on issues in a timely manner; monitor department schedules and priorities, escalating issues quickly and accurately; read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution;prepare statistical reports; document procedures and maintain files; prepare professional written communications using word processing, spreadsheets, database and presentation software; schedule and prepare all materials for meetings; take accurate minutes and distribute results quickly; handle sensitive correspondence and maintain confidentiality; maintain appointment calenders for multiple staff. Must be able to work independently with little supervision, remain flexible, positive, proactive, resourceful and efficient with a high level of professionalism in a fast paced complex environment. Must also understand and possess knowledge of principles for providing customer service including assessing customer needs, meeting quality standards and evaluation of customer satisfaction

Job Title: Executive Assistant - Company: Location: Portsmouth, NH Description: Purpose: The Executive Assistant will be responsible for providing administrative support to the President/CEO including scheduling, travel planning, document preparation, and project-related research. In addition, the Executive Assistant will work with the Director of Finance and Administration, serving as a liaison with corporate vendors. The EA supports the CEO and corporate staff with business development efforts and functions as primary liaison among staff in areas of team communication, public relations, and marketing. Essential Accountabilities: ? Executive Support. Manage the President?s schedule, plan travel, coordinate meetings, conduct administrative research, and work on projects as directed. Support the President and business development team in the acquisition of new clients by monitoring DMT identity standards and maintaining website, collateral, and presentation materials as required. ? Marketing, Communication, and Public Relations. With an emphasis on external communication, function as point of contact and coordinator for public and inter-office announcements. Solicit material and post notices and briefs pertaining to DMT contract activity. Maintain areas of public website as necessary. Post briefings on inter-office web-based knowledge management system, including corporate announcements and administrative-related issues. ? Business Development. Enhance relationship development and serve as primary support to the business development team. This includes assistance with proposal management, collateral development, and managing email blasts. ? Office Administration. Support other administrative staff in maintaining DMT?s professional work environment and atmosphere and vendor relations. Minimum Qualifications and Profile: Education: ? Bachelor?s degree with emphasis in management, organizational development, social services, communications, business, or related area ? Technical training in office management, human resource administration, and/or graphic design desired Experience: ? Must have at least 5 years of experience providing executive administrative support ? Required experience to include travel and meeting planning, marketing and communications. Customer service experience required Knowledge/Skills: ? Highly organized with exceptional attention to detail ? Ability to work independently and with a team ? Excellent oral and written communication skills essential ? Proficiency with Microsoft Office software to include Outlook, Word, Powerpoint and Excel. Experience with Highrise/ 37 Signals, Jive SBS, InDesign, Dreamweaver and Adobe Photoshop highly desirable ? Graphic design skills ? Website maintenance experience desired Talents/Personal Attributes: ? Laser-like focus; attention to detail ? Very quick study with new software ? Customer service demeanor and orientation essential; experience in dealing with people at various levels ? Unflappable under pressure To apply, please email letter of interest and resume to Register to View *This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, the company reserves the right to modify, add or remove duties and assign other duties as necessary.

Job Title: *NEW* Executive Assistant Company: BONNEY Staffing Center Location: Portsmouth, NH Description: Reputable company in Portsmouth has an immediate need for an Executive Assistant. Recent E.A. experience in a very fast paced, constantly changing office is required.   Successful candidates must be able to effectively multi-task, respond to changing priorities and handle confidential information. Experience coordinating travel and trade shows, general accounting skills and STELLAR customer service skills required.   Advanced to Expert skill level with MS Office including PowerPoint required. Must have the  ability to work independently while maintaining attention to detail and sense of urgency. This Temp-To-Hire position is an EXCELLENT opportunity for the right person. If you enjoy a challenge and are looking for an exciting and energetic career this could be the position for you!   Contact us today for immediate consideration!

Job Title: Legal Executive Administrative Assistant Company: Kelly Services Location: Keene, NH Description: Legal Executive Administrative Assistant Kelly Services is in search of a Legal Executive Administrative Assistant for one of our premier clients in the Keene, NH area.Position Description:Performs departmental project tracking activities as assigned. Acts as interface between employees, vendors and may represent the company on the behalf of the SVP and/or VP. Provides administrative support to 2 executives on a daily basis. Manages daily schedule, assists SVP and VPs in preparation for scheduled meetings. Job Responsibilities:Daily tracking of projects including developing and maintaining project plans, budgets, and staffing requirements. Tracks progress and identifies/resolves obstacles. Ensures that all team members involved are on target for successful completion of the project. Recommends adjustments to the project plan based on achievements to date. For example, changes to project requirements, timeline, interfaces and team members. Communicates status of project to team and updates all team members on adjustments to the project.     * Manage the SVP / VPs daily calendar. Ensure SVP / VP is prepared for all scheduled meetings. Accept, decline and / or reschedule appointments based on availability of the SVP / VP, the requirements / preparations needed for said meeting. Facilitate others participation in order to ensure meeting efficiency, etc. * Makes meeting and travel arrangements for VP / SVP both on and off site. * Receive and handle external vendor calls. May represent the company on the behalf of the SVP and /or VP. Research additional information about the vendor offering (if appropriate) and create an analysis and recommendation for action regarding the offering. (20% of the time) * Plan and organize team meetings. Recommend locations and make final selection, determine room set-up and menus, and create and modify meeting agenda as requested. * Coordinate annual awards banquet and any necessary enhancements. * Manage P.O. system and orders for corporate and regional HR. Completes analysis to ensure orders make budget and all purchase orders tie out to orders received. Makes recommendations to the budget based on prior years orders. * Compose letters, spreadsheets and Power Point presentations for the Executive Committee and Board. * Execute minutes at all Team related meetings and ensure action items are followed through to completion. * Create and maintain Filing system in SVP / VP office. * Participate in the coordination of special events and employee relations activities on an as needed basis. * Create and maintain attendance tracking calendar including records of department vacations, sick days, personal days, etc .* Manage daily administrative tasks (filing, minutes management, photocopying, mail, faxing, etc.) * Answer phones and take accurate messages.* Manage daily administrative tasks (filing, photocopying, mail, faxing, etc.).* Manage multiple calendars; assist in organization and preparedness.* Prepare and distribute documents, reports, and presentations using Microsoft  Word, Excel and PowerPoint.* Track department invoices and expenses. * Coordinate conference calls and appointments with multiple participants. * Coordinate travel. * Interface with senior executives within and outside the company. * Other duties as assigned.  Job Requirements:* AA or equivalent combination of education and experience. * 3 - 5 years experience. * Advanced understating of Microsoft Outlook, Word, PowerPoint, Intermediate understanding of Microsoft Excel and Microsoft Project. Lawson a plus.  * Excellent Written and Oral Communication Skills, Ability to Manage Multiple Projects, Ability to perform job functions w/ Minimal Supervision. Organization and time management. * Previous support of senior level executives preferably someone with experience supporting multiple executives. * High level of professionalism. * Ability to remain strictly confidential is a mustPlease submit resume to Register to View for immediate consideration. Kelly Services is an Equal Opportunity Employer.

Job Title: Executive Secretary Company: Hoefle, Phoenix, Gormley & Roberts, P.A. Location: Portsmouth, NH Description: Executive Secretary with excellent technical skills including MS Office.  This candidate must be able to manage a busy Executive and have excellent interpersonal skill with a willingness to interact with clients.  Attention to detail a must. Legal experience preferred.

Job Title: Executive Assistant Company: Leddy Group Location: Hanover, NH Description: This position will provide one-to-one support to the Executive Leadership of the company (the President of the company and two upper-level executives).  Will be responsible for managing calendars, scheduling meetings, reserving conference rooms, tracking and reimbursing for expenses, coordinating travel arrangements, etc.   We are seeking a strong computer savvy candidate with advanced level skills in Word, Excel, PowerPoint, Outlook calendars.   Position requires 3-5 years in a supporting role working with upper management. Must have a very professional demeanor.

Job Title: Executive Assistant Company: Location: Portsmouth, NH Description: Purpose: The Executive Assistant will be responsible for providing administrative support to the President/CEO including scheduling, travel planning, document preparation, and project-related research. In addition, the Executive Assistant will work with the Director of Finance and Administration, serving as a liaison with corporate vendors. The EA supports the CEO and corporate staff with business development efforts and functions as primary liaison among staff in areas of team communication, public relations, and marketing. Essential Accountabilities: ? Executive Support. Manage the President?s schedule, plan travel, coordinate meetings, conduct administrative research, and work on projects as directed. Support the President and business development team in the acquisition of new clients by monitoring DMT identity standards and maintaining website, collateral, and presentation materials as required. ? Marketing, Communication, and Public Relations. With an emphasis on external communication, function as point of contact and coordinator for public and inter-office announcements. Solicit material and post notices and briefs pertaining to DMT contract activity. Maintain areas of public website as necessary. Post briefings on inter-office web-based knowledge management system, including corporate announcements and administrative-related issues. ? Business Development. Enhance relationship development and serve as primary support to the business development team. This includes assistance with proposal management, collateral development, and managing email blasts. ? Office Administration. Support other administrative staff in maintaining DMT?s professional work environment and atmosphere and vendor relations. Minimum Qualifications and Profile: Education: ? Bachelor?s degree with emphasis in management, organizational development, social services, communications, business, or related area ? Technical training in office management, human resource administration, and/or graphic design desired Experience: ? Must have at least 5 years of experience providing executive administrative support ? Required experience to include travel and meeting planning, marketing and communications. Customer service experience required Knowledge/Skills: ? Highly organized with exceptional attention to detail ? Ability to work independently and with a team ? Excellent oral and written communication skills essential ? Proficiency with Microsoft Office software to include Outlook, Word, Powerpoint and Excel. Experience with Highrise/ 37 Signals, Jive SBS, InDesign, Dreamweaver and Adobe Photoshop highly desirable ? Graphic design skills ? Website maintenance experience desired Talents/Personal Attributes: ? Laser-like focus; attention to detail ? Very quick study with new software ? Customer service demeanor and orientation essential; experience in dealing with people at various levels ? Unflappable under pressure To apply, please email letter of interest and resume to Register to View *This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, the company reserves the right to modify, add or remove duties and assign other duties as necessary.

Job Title: Executive Assistant - Supplemental Company: Leddy Group Location: Hanover, NH Description: This position will administrative support to the Plant Manager of the company (Senior Level Management). Will be responsible for managing calendars, scheduling meetings, reserving conference rooms, tracking and reimbursing for expenses, coordinating travel arrangements, etc.   We are seeking a strong computer savvy candidate with advanced level skills in Word, Excel, PowerPoint, Outlook calendars.   Position requires 1-3 years in a supporting role working with upper management. Must have a very professional demeanor.