Executive Secretary Jobs in Minnesota

Job Title: We need an experienced Executive Assistant!! Company: AppleOne Location: Minneapolis, MN Description: We need an experienced executive assistant for our growing company. You will be responsible for arranging meetings, scheduling travel arrangements, budget reporting, drafting communications, database entry and maintenance, and electronic calendar maintenance. Ideal candidate should have over five years of executive level support experience and proficient knowledge of the MS Office Suite. If you feel you can handle with a fast paced, yet professional company please submit your resume immediately!df-lj

Job Title: Executive Assistant Company: Fair Issac Location: Minneapolis, MN Description: Requisition Number : 4920Posting Title : Executive AssistantJob Level : SpecialistFunctional Discipline : Administrative SupportJob Type : Fulltime-RegularJob Category : Product and Technology Org (PTDept Group : IT DeptTravel % : 0 to 10%Country : USState/Province : MinnesotaOffice Location : MinneapolisJob Description : You're talented. You want to work for a trusted leader in the global marketplace. You want an employer with a strong history of innovation. You want to work on interesting and challenging projects. You're a perfect fit for FICO.Discover the benefits of working for FICO:.Global company with innovative products and technology touching multiple industries.Dynamic and energetic environment.Excellent compensation and benefits package (featuring: Three weeks of vacation accrual per year, most benefit plan eligibility begins on 1st day of employment, flexible work schedules, immediate vesting of 401(K) employer matching funds, excellent tuition reimbursement plan).Commitment to teamwork, offering challenges and the opportunity to innovate.New direction, growth and advancement opportunitiesWe are currently seeking an Administrative Assistant to support our Chief Information Officer (CIO) and his Leadership Team. Under general guidance and frequently acting on his/her own initiative, the incumbent is responsible for the timely, accurate and efficient completion of a range of administrative functions in a fast paced environment. Organize work flow and procedures to accomplish immediate goals and to meet ongoing future needs. He/she is expected to maintain confidences and to keep proprietary and highly sensitive information secure.This role will interact with executive team members, as well as colleagues at all levels in the company.This opportunity is being offered at our corporate headquarters in Minneapolis, Minnesota.Primary Responsibilities:. Relieve executive of a wide variety of day-to-day administrative responsibilities. Arrange complex global travel arrangements (airline, rental car, hotel); set up business appointments and arrange for conference rooms and/or equipment at destination; maintain up-to-date itineraries. Performs timesheet entry, expense report development, and electronic calendar maintenance,. Documents results of staff meetings, tracks progress against key action items, and updates management on progress and outstanding issues on a regular basis. Executes management actions requiring follow-up, such as meetings with staff. Maintains tickler files and provides updates on items of particular importance or interest.. Synthesizes monthly status reports from managers into an overall management report; identifies regular reporting needs and develops the reports to meet those needs. Creates a variety of documents, such as letters, reports, manuals, event schedules, financial reports, and presentations. Establishes and maintains hard-copy and electronic filing systems as required. Composes as well as revises/edits documents, corrects errors in composition, sentence structure, spelling punctuation and grammar. Creates spreadsheets involving percentages, formulas, graphs of data and other Excel functionExperience/Qualifications : For consideration, candidates will have:.A minimum of three (3) years experience in increasingly responsible administrative positions;.Excellent verbal and written communication skills;.Demonstrated proficiency with all Microsoft office suite software;.Knowledge of modern office practices and procedures including record-keeping methods, filing, indexing and cross-referencing methods and operation of standard office equipment;.Basic business math including computation of fractions, percentages and averages; familiarity with business financial and economic terms; working knowledge of basic accounting, budgeting, and rudimentary statistics highly desirable.Ability to interact and communicate in a professional manner with co-workers at all levels;.Ability to efficiently locate and synthesize information internally and externally; gather data and prepare clear and comprehensive reports;.Ability to read, understand and follow detailed oral and written instructions while producing error-free work from draft to completion with minimal instruction and supervision;.Ability to prioritize work while adjusting to frequent changes in workload;.Ability to establish recurring work flows, anticipate, recognize and solve operational problems and develop improved work methods.Ability to maintain the confidentiality of highly sensitive information..With you, we can make a difference in the markets we serve. Apply today on-line to requisition number 4920 at www.fico.com.FICO is an Equal Opportunity Employer that values the strength diversity brings to the workplace.var isResizable = false; function noOp() function createTarget(form) else if(typeof(form.args)=="undefined") if(form.args.indexOf(""); form.args += eval(_args[i][0]) + _args[i][1]; } } form.args = form.args.replace(/ /g,""); _win = window.open('',form.target,form.args); if(typeof(focus)=="function") _win.focus(); form.submit(); return false; }function MenuValidateForm() } return true; }

Job Title: Executive Administrative Assistant – Global Sales & Service Company: Datacard Group Location: Minnetonka, MN Description: Executive Administrative Assistant – Global Sales & ServiceREQ#2203Founded in 1969, privately held Datacard Group is the world leader in secure ID and card personalization solutions. Our portfolio includes systems for high-volume card issuance, card delivery, secure ID issuance and passport production, plus extensive service and supply offerings. These best-selling systems and solutions are used to issue more than 7 million financial cards and identification documents each day. Datacard Group serves customers in 120+ countries and has implemented government identity programs in more than 65 countries worldwide.The position of Sales & Service Executive Administrative Assistant is to provide general administrative support to the Global Sales and Service Vice President (SVP), the Regional Sales & Service Vice Presidents (RVP) as well as the team. This position will interface directly with internal and external customers. The Sales & Service Administrative Assistant will perform the accountabilities detailed below and other duties as assigned.Responsibilities:Executive Scheduling, Coordination and Support • Manage SVP calendar/schedule• Screen phone calls and visitors for SVP and manage outside contacts• Respond to internal requests from all levels of management and employees• Work in conjunction with Datacard’s Travel department to coordinate travel arrangements for SVP and RVP’s• Prepare for meetings by assisting with prep materials when necessary and ensuring all required equipment is in meeting rooms and operational prior to meeting start• Set up/Coordinate staff meetings and develop agendas• Coordinate conferencing accommodations• Utilize independent judgment and decision-making to recognize priorities and determine executive involvementSales & Service Team Support• Act as contact for shared equipment (printers, fax, copier, etc.) to ensure they are functioning & stocked with necessary consumables• Provide general office support including, but not limited to: maintaining colleague office phone lists, coordinating confidential waste collections, distributing mail & faxes and ordering office supplies• Maintain "shared" spaces - ie. conference rooms, copy room ensuring that they are stocked with necessary office supplies and kept in reasonable order• Contact for building maintenance issues• Contact/training for employees requiring new/different services - ie. iExpense, iProcurement & timecard issues.• Manage office set up for new employees, visitors, etc.• Recognition calendars for birthdays/anniversaries• Administrating the Sales internal SharePoint websiteBasic Qualifications: • Bachelors degree or equivalent combination of education and experience• Minimum of 5 years experience in an Administrative Support role• PC literate with demonstrated working knowledge of Microsoft: Word, Excel, Powerpoint• Experience using calendaring and email systems• Demonstrated strong oral and written communication skills• Ability to work independently and manage/prioritize multiple tasks• Proven ability to work with and maintain confidential information• Ability and willingness to work standard office hours plus have the flexibility to work outside of standard office hours when necessary to effectively support the executive positionsPreferred Qualifications:• Experience with Oracle ERP (expense reports, time reporting and purchasing)• Experience with Microsoft Outlook• Experience with travel coordination, both domestic and international.To apply for this position, please visit www.datacard.com and click on Career Opportunities to register and submit your resume. http://www.datacard.com/about_datacard/about_datacard.jhtml?contentId=98657rajtG2UIVqDatacard Group is an Equal Opportunity Affirmative Action Employer.NO AGENCIES, NO RELOCATION

Job Title: OFFICE MANAGER/EXECUTIVE ADMINISTRATIVE ASSISTANT! Job Company: Pro Staff Location: Saint Paul, MN Description: Job Title:OFFICE MANAGER/EXECUTIVE ADMINISTRATIVE ASSISTANT!Job Number:50086147Job Type:PermanentContactPRO STAFF - BURNSVILLEJob Location:Saint Paul, MNBranch OfficeBurnsville - Register to View Job Hours: 08:00 AM To 05:00 PM*B.A/B.S. degree *Supervisory of 1-5 employees*Administrative support and account coordination*Intermediate to advanced Microsoft Office skills *International experience *Ability to communicate well with other departments*Ability to use general office equipmentIMMEDIATE OPENING!Leading manufacturer in medical device assembly is actively looking for Office Manager. Main responsibilities are:1. Manage and assist with workflow of Customer Account Coordinator2. Assist Senior Vice President-International Sales, National Sales Manager and Sales Operations Manager3. Work closely with Sales Directors/Managers/Specialists with various requests4. Assist with Customer Service functions as requested.5. Maintain Sales Operations Work Instructions/Forms6. Assist with the termination/new hire of distributors administrative process7. Oversee distributors unique sales requests/functionsIdeal candidate has most recent experience within administrative support role, customer account coordinating, and supervising between 1-5 employees within office setting. Other related experience with order entry, credit processing, and inbound/outbound phone.

Job Title: Executive Assistant supporting our SVP of Treasury and Balance Sheet Management-322226 Company: UnitedHealth Group Location: Minnetonka, MN Description: Job Category:Administrative Support ServicesReference Code:322226Position Type:Full-time, Regular UnitedHealth Group is among the most ambitious Fortune 25 companies you'll ever meet. Through our family of businesses, we're working to make the health care system perform better for more people, in more ways than ever.Simply put, we think the entire system can be greater than it's ever been. And that drives us to work harder, aim higher, and expect more from one another.Here, you'll be empowered to make an immediate impact for millions of others. And you'll achieve more than you ever expected. How does that fit with your plans? Executive Assistant supporting our SVP of Treasury and Balance Sheet Management-322226UnitedHealth Group is an innovative leader in the health and well-being industry, serving more than 55 million Americans. Through our family of companies, we contribute outstanding clinical insight with consumer-friendly services and advanced technology to help people achieve optimal health.DescriptionUnitedHealth Group is working to create the health care system of tomorrow. Already Fortune 25, we are totally focused on innovation and change. We work a little harder. We aim a little higher. We expect more from ourselves and each other. And at the end of the day, we're doing a lot of good. Through our family of businesses and a lot of inspired individuals, we're building a high-performance health care system that works better for more people in more ways than ever. Now we're looking to reinforce our team with people who are decisive, brilliant - and built for speed. Position Description: The individual in this role reports directly to senior finance management while providing administrative support to that role, the department and two other finance leaders. Job duties consist of executive administrative support work including: answering phones, organizing meetings, managing calendar and travel in a proactive manner (including making travel arrangements), keyboarding/typing documents, support Treasury and Balance Sheet management, preparing materials such as presentations and reports, copying, faxing, greeting visitors, onboarding new employees, setting up files, tracking expenses, and coordinating building and equipment maintenance. Responsibilities will also include data analysis, the management of small scale projects and other duties as assigned by leadership. Coordinate and administer the daily activity and schedule of the SVP Treasury. Primary Responsibilities: Applies knowledge/skills to activities that often vary from day to day Works with others as part of a team Demonstrates a high level of knowledge and skills in own function Requires little assistance with standard and non-standard requests Solves routine problems on own Works with supervisor to solve more complex problems Prioritizes and organizes own work to meet agreed upon deadlines Come to UnitedHealth Group, and share your ideas and your passion for doing more. We have roles that will fit your skills and knowledge. We have diverse opportunities that will fit your dreams. QualificationsQualifications Required: High school education or equivalent experience Minimum of 4 years experience working as an Administrative Assistant or in a support role Proficient in Microsoft Excel, Outlook, PowerPoint , Visio, and Word Experience working with internal and external clients Experience prioritizing and coordinating projects Strong analytical skills Ability to problem solve Excellent verbal and written communication skills Professional manner and experience handling confidential information Self-motivated with an assertive attitude and creative drive Ability to deliver extraordinary customer care Assets / Preferred: Undergraduate degree or equivalent experience Experience working with executive management Background in a financial or healthcare environment desired Experience working in a large, matrixed organization Previous project management experience Experience with virtual technology conference tools such as Web-ex and Telepresence Is proactive and a self-starter Has a high degree of energy and flexibility Diversity creates a healthier atmosphere: equal opportunity employer M/F/D/V UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment. In addition, employees in certain positions are subject to random drug testing. Diversity creates a healthier atmosphere: equal opportunity employer M/F/D/V. UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Job Title: Executive Administrative Assistant Company: Jostens Location: Minneapolis, MN Description: For more than 26 years Jostens has been a supporter of organizations which create strong communities, healthy families and children.  The Jostens Foundation proudly gives $500,000 every year to worthy causes.  Founded in 1897, Minneapolis based Jostens is a market leading provider of products, programs and services that help people celebrate life's most important moments. Our company is comprised of dynamic teams of individuals taking great care in passionately helping people express themselves, celebrate experiences and traditions, recognize achievements, share their stories and build affiliation.  We offer a broad range of products including yearbooks, memory books, class rings and jewelry, graduation and affiliation products, athletic achievement and military recognition products. We value innovation, integrity, diversity, and exceptional performance.  We help people dream, believe, achieve, and remember, and we want to make that apparent in every experience we deliver. GENERAL DESCRIPTION: Provide administrative assistance to the COO and other executives as assigned. Duties are broad, varied and often of a complex and confidential nature, and require the ability to work with general direction and under limited supervision. Must be able to handle multiple tasks/projects and prioritize accordingly. Manage heavy calendars and compile documents for daily meetings and travel itineraries. Assist in organizing and coordinating various meetings or conferences, arrange facilities, issuing information or invitations. Prepare various documents and presentations, manage routine processes and correspondence, reports and research as requested. Assist with various processes including sales management calendars, scheduling, field sales leadership support as requested, travel to and support of national sales meeting events. This position also includes managing the bids, bonding and insurance needs including Certificates of Insurance, Bid Bonds, Performance Bonds or any other insurance requirements Requirements: AA degree in relevant field such as business, administrative or similar. 10 plus years progressively senior administrative assistant experience or an equivalent combination of education and experience. Must have demonstrated integrity and ability to maintain confidentiality. Must be proficient in MS Word, Excel, Power Point and the Internet Must be proficient in Outlook calendar, travel arrangement and itineraries Must possess strong communication skills. Must be able to multi-task & meet deadlines. Strong attention to detail and organizational skills. General administrative support duties (fax, copy, scan, etc.) Excellent diplomatic skills and the ability to understand and adapt to group dynamics  Must have demonstrated integrity and ability to maintain confidentiality. Excellent organizational skills and the ability to coordinate employees across all departments Ability to manage a project timeline and work on tight deadlines Self-starter who is able to anticipate and prioritize needs and handle wide range of diverse projects with minimal supervision and sense of urgency. Travel < 5% Jostens is committed to attracting and retaining the brightest and most talented individuals to our company by offering competitive compensation, a progressive and nurturing culture and growth potential.  In addition to our traditional benefit offerings, Jostens offers charitable gift matching programs for employees, scholarships and In Kind charitable contributions to deserving recipients.  Employees also enjoy tuition reimbursement benefits, progressive career planning as well as comprehensive medical benefits and a generous 401K matching program.  Jostens supports and promotes healthy living through education and incentive programs.  Jostens supports and embraces a diverse workforce as an EEO/AA employer and participates in the E-Verify program.  Interested candidates should apply at www.jostens.com and reference 20548.

Job Title: Executive Assistant supporting our SVP of Treasury and Balance Sheet Management Company: UnitedHealth Group, Inc Location: Minnetonka, MN Description: UnitedHealth Group is working to create the health care system of tomorrow.Already Fortune 25, we are totally focused on innovation and change. We work a little harder. We aim a little higher. We expect more from ourselves and each other. And at the end of the day, were doing a lot of good.Through our family of businesses and a lot of inspired individuals, were building a high-performance health care system that works better for more people in more ways than ever. Now were looking to reinforce our team with people who are decisive, brilliant - and built for speed.Position Description:The individual in this role reports directly to senior finance management while providing administrative support to that role, the department and two other finance leaders. Job duties consist of executive administrative support work including: answering phones, organizing meetings, managing calendar and travel in a proactive manner (including making travel arrangements), keyboarding/typing documents, support Treasury and Balance Sheet management, preparing materials such as presentations and reports, copying, faxing, greeting visitors, onboarding new employees, setting up files, tracking expenses, and coordinating building and equipment maintenance. Responsibilities will also include data analysis, the management of small scale projects and other duties as assigned by leadership. Coordinate and administer the daily activity and schedule of the SVP Treasury.Primary Responsibilities:Applies knowledge/skills to activities that often vary from day to dayWorks with others as part of a teamDemonstrates a high level of knowledge and skills in own functionRequires little assistance with standard and non-standard requestsSolves routine problems on ownWorks with supervisor to solve more complex problemsPrioritizes and organizes own work to meet agreed upon deadlinesCome to UnitedHealth Group, and share your ideas and your passion for doing more. We have roles that will fit your skills and knowledge. We have diverse opportunities that will fit your dreams.

Job Title: Executive Assistant Company: Randstad Location: Minneapolis, MN Description: Executive AssistantProviding executive level support to two to five executives. Position requires production of presentations and proposals, producing company news letters, processing expense reports, planning and arranging of domestic travel, schedule management and ordering supplies.Working hours: 8-5 Monday through Friday.Position requires: Word, Excel, PPT and Outlook. The ability to multi-task, be flexible, extremely organized and detail oriented. The work week consists of 40 hours with occasional overtime.Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Job Title: Executive Administrative Assistant Company: Ameriprise Location: Minneapolis, MN Description: Job ID: 79455 Location: Minneapolis, MN Available Openings: 1 Business Unit: The Personal Advisors Group Full/Part Time: Full-Time Eligible for Relocation: N Regular/Temporary: Regular Travel Percentage: None License: About Ameriprise You give more, you want more You've worked hard and now you're looking for a career that's as rewarding as it is challenging. Ameriprise Financial is a great place to find just that. With our corporate headquarters in Minneapolis and offices nationwide, we're America's largest financial planning company¹ yet we're also a supportive nationwide family of financial professionals. We're proud to be ranked as one of the "Best Places to Launch a Career" by BusinessWeek magazine.² You provide the initiative; we provide the support to help you succeed. Thrive in our diverse and inclusive environment with award-winning training,³ career development and 360° support guided by accessible leaders. If you're talented, driven, and ready to join a team of professionals who work every day to help their clients plan for and achieve their dreams, you're ready for a career at Ameriprise Financial. Ameriprise Financial is an equal opportunity employer. ¹ Based on the number of financial plans annually disclosed in Form ADV, Part 1A, Item 5, available at adviserinfo.sec.gov as of Dec. 31, 2008, and the number of CFP® professionals documented by the Certified Financial Planner Board of Standards, Inc. ² BusinessWeek magazine, September 4, 2008. ³ DALBAR Financial Intermediary Post-Sale Service Award 2007. Qualifications This position provides executive team level administrative support to the President - The Personal Advisors Group. Responsibilities include: -Extensive and complex calendar and travel management -Coordinating and scheduling meetings and conference calls -Handling e-mail correspondence -Diligent and thorough processing of monthly expense reports and preparing documents -Interacting with senior management and executive team leaders of the firm -Managing day-to-day administrative tasks and handling miscellaneous projects as needed. Qualifications Required Qualifications: -Minimum 3 years relevant job experience. -Professional, self-motivated and detail-oriented, with proven ability to take ownership of and be accountable for accurate completion of tasks. -Excellent organizational, verbal and written communication, time management and problem-solving skills. -Ability to be resourceful, managing multiple priorities and using independent judgment to address and resolve issues with minimal ongoing direction. -Excellent interpersonal skills and ability to maintain excellent rapport with all levels of employees. -Highly proficient in MS Office products, particularly MS Word and Excel and also with Lotus Notes, XMS, CTO, HR Direct, Ariba Buyer and Timekeeping. -High degree of integrity and ability to maintain a high degree of confidentiality. JCODE:23269 JCODE:173977

Job Title: Senior Executive Assistant Company: Location: Minneapolis, MN Description: South metro company is seeking an Executive Assistant. Employee must have 7-10+ years of experience as an Executive Assistant. Duties include heavy calendaring, expense reports, correspondence, travel arrangements, minute taking, and project work as assigned. This employee will support senior executives and executive management. Other tasks include preparing reports, financial data, supervising and/or training other support staff, and working in customer relations. Heavy technical skills are required (i.e. Excel, Word, and Outlook). This individual must work well in a team environment but also need little supervision to succeed. Requires strong internet research skills, interpersonal skills, flexibility in schedule, and ability to work well with all levels of internal management and staff as well as clients and vendors.