Executive Secretary Jobs in Massachusetts

Job Title: Executive Assistant Company: Organogenesis, Inc. Location: Canton, MA Description: JOB SUMMARY:  Position reports to CEO and SVP/CFO/COO.  He/she must be able to organize and coordinate multiple activities, including the preparation of schedules, travel, agendas, meeting minutes and actions and ensure related information is disseminated appropriately.  Day to day responsibilities may also include planning and organizing events and following up on action items. KEY RESPONSIBILITIES:• Plan, coordinate, review and organize calendar appointments, meetings, and business trips• Provide support services to CEO/COO in including telephone interception; diary and travel arrangements; preparation of letters and reports; planning for meetings and services• Order in inventory and stock office supplies.  Act as a point of contact for all vendors• Keep abreast of corporate planning issues and attend meetings of the management team• Compile and manage daily priority file and review key issues, action items, pending deadlines, briefing notes, reading materials and meeting preparations• Organize and maintain files, records, and assist with the preparation of all required reports, minutes and action items as needed• Coordinate travel activities and meetings • Develop and refine administrative procedures using technology to streamline• Undertake research and write up reports as required. Prepare initial draft papers on corporate issues• Analyze data/statistics from a number of sources and prepare summary reports• Liaise with the Management Team and interface with relevant administration staff to ensure logistical arrangements are in place as neededEXPERIENCE:• Minimum of 5 years of Executive level experience• Strong Customer Service skills• Technologically literate and confident with office technology and software• Familiarity with Financial Reports/Topics (Technical knowledge of Finance not critical)• Advanced proficiency in Word, Excel, Outlook and PowerPoint• Expertise managing calendars and event scheduling• Highly organized, ability to manage multiple tasks and prioritizing schedules• Excellent time management/scheduling skills, competent at managing competing deadlines• Strong written and oral communication skills• Good attention to detail with ability to edit documents• Diplomatic and professional, and able to interact on all levels• Self motivated and directed• Great problem solving ability, and ability to handle confidential information  appropriately

Job Title: Part-Time Executive Assistant for Prestigious Company Company: Officeteam Location: Hudson, MA Description: Prestigious Manufacturing Company is in need of a Part-Time Executive Assistant. Primary responsibilities include management of CEO's calendar in outlook, expense reports, travel arrangements, typing correspondence letters, and screening incoming calls for Senior Level Executives. Secondary responsibilities include managing the office and vendor relationships, ordering supplies, and scheduling the front desk reception area. All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.Executive Assistant must be efficient with their time since this is a part-time position. Basic requirements include 3 or more years of experience supporting Senior Level Executives, advanced skill with Microsoft Outlook and intermediate skill with Microsoft Word and Excel. Candidates for this position must have a desire to work part-time and be detail oriented, efficient in time management and have above average interpersonal communication skills. If you can start immediately and can provide at least 2 professional references, please apply today!OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Executive Assistant Company: Genzyme Location: Cambridge, MA Description: Genzyme Corporation, ranked as one of the foremost biotechnology companies in the world, is committed to providing an exceptional environment in which individuals can excel, and achieve their professional and personal goals. Genzymes people and culture have been consistently recognized for excellence. For example, we have been named several times to Fortunes list of the 100 Best Companies to Work For in the United States. We also consistently rank among the top employers for scientists in surveys of Science readers. Genzymes local offices and facilities in Europe and other parts of the world have earned similar distinction as respected employers. By applying for a position with Genzyme, you are taking the first step toward becoming a part of our dynamic and talented team, and sharing in our continued success.Executive AssistantThis position provides administrative support to the President, Global Manufacturing and Corporate Operations andrequires advanced knowledge of department, division/business unit, and company functions. The candidate regularly handles confidential material and information. Responsibilities include assembling data, completing analyses and providing preliminary recommendations for a variety of reports for review/approval by senior manager. Information may be in preparation for meetings with the Board of Directors or CEO. Oversees organization and maintenance of department filing system including potentially confidential data. Ensures department supplies needs are met. Manages department communication for manager(s) including mail and email. Responds to various inquiries for information. May coordinate meetings, maintain calendars, make travel arrangements, etc. May provide guidance and training to less experienced administrative staff. Completes other duties as requested.Contacts are frequent with individuals representing outside organizations, and or individuals of significant importance within the company. Contacts involve planning and preparation of the communications, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication.Demonstrated ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position. Generally receives minimal instructions on routine assignments while under limited supervision. Receives general instructions on new work, which is generally reviewed upon completion

Job Title: executive assistant Company: Bayshore Staffing Location: Boston, MA Description: Outstanding family oriented investment firm in need of an administrative assistantHave you been thinking about looking for a new administrative role but just not sure how to do it? Our client has an opening for an addition to their team- they are searching for an experienced administrative assistant that has at least 3-5 years of experience- someone that has experience with investment research tools, for example- Bloomberg- This company is a great place to be part of a team- they are excited for the administrative person to be part of the team- other qualifications are: Schedule and maintain calendars with quality and efficiency Processing check requests, purchase orders and working with Finance ensure vendors are paid in a timely fashion Reconciliation of American Express Purchasing Card for department Process Expense Reports for the department members Order all office supplies Maintain supply closet Manage catering requests for in-house meetings Maintain and organize filing system both hard copy and electronic Provide support to visiting EMB and others Greet and escort visitors Coordinate and provide support on special events/projects Liaise with other assistants to ensure that all meeting materials and agendas are received prior to scheduled meetings Provide administrative support at off site meetings and/or functions Maintain and update Contact lists Maintain, Daily, Vacation and Travel Calendars If you are interested in this job- please send your resume to Register to View

Job Title: Executive Assistant to $50k – Supporting TWO Top Execs!! Company: Beacon Hill Staffing Group Location: Boston, MA Description: Polished, mature and professional Executive Assistant needed to provide comprehensive administrative support to two senior level executives!!  In this role, you will be responsible for creating letters from dictation and distributing finalized versions; preparing PowerPoint presentations; arranging plans for conferences and meetings including researching venues, sending invitations, handling catering needs, creating seating charts, and more; working on special projects, as assigned; arranging travel logistics; and you will be responsible for providing back-up coverage for the Reception desk, as needed.  The qualified Executive Assistant must have 7-10 years of relevant experience supporting busy, top level executives; advanced technical knowledge of the Microsoft Office suite; and you should demonstrate superior communication, interpersonal, multitasking and organizational skills.  This is an excellent opportunity to join a private financial services firm in their convenient downtown Boston location!! Beacon Hill Staffing Group is an EEO Employer.  Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.  Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you.

Job Title: Executive Assistant to $75k – Supporting a Busy CEO!! Company: Beacon Hill Staffing Group Location: Boston, MA Description: Leading healthcare services company, located in Downtown Boston, is currently looking for a mature, polished, experienced and reliable Executive Assistant to support their CEO!!  In this role, you will be responsible for providing high-level, comprehensive administrative support in the form of managing calendar scheduling to ensure efficient use of time; coordinating activities and events and coordinating with all associated parties; working on confidential projects as needed for the CEO and the Board; creating, editing and distributing correspondence and other documents; arranging logistics for all international and domestic travel; providing direction to other administrative team members; checking and arranging the payment of invoices; and participating in a wide range of additional duties as needed and requested.  The qualified Executive Assistant must have a previous successful experience supporting a C-level executive; healthcare services industry experience; advanced technical knowledge of the Microsoft Office suite; and you must exhibit superior communication, interpersonal, problem-solving, and decision-making skills.  Ideal candidates will exhibit an accessible, flexible and proactive work ethic coupled with strong judgment and the ability to switch gears quickly! Beacon Hill Staffing Group is an EEO Employer.  Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.  Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you.

Job Title: Project Manager/Executive Assistant Company: Wellesley Information Services Location: Dedham, MA Description: Do you get a thrill from facing down a challenge? Can you travel at the drop of a hat? Are you looking for a job like no other? If you answered yes to all of these, we should talk.Our CEO is in constant motion, as he navigates our growing company through new, and sometimes challenging, waters. Due to the nature of our business and some of the opportunities we're about to embark on, we need a highly versatile professional to support him in a wide variety of ways. This unique role is part special projects manager, part executive assistant, and part administrative manager. It's an incredible opportunity for a smart, flexible and goal-oriented person with lots of initiative to get a foot in the door at a great company, and exercise his/her skills and talents across a range of changing tasks. Intrigued? Good! Send your cover letter explaining why you'd be great for a role like this, along with your resume and salary requirements to Register to View . You could be winging your way to Milan in the next few weeks if you're the one for us.  We are Wellesley Information Services (WIS), a rapidly growing, highly successful IT publishing and conference company that relies heavily on the passion, exceptional talent, and commitment of our staff to deliver world-class educational seminars, conferences and trade shows for IT professionals worldwide.  We will not consider any applicant who does not submit a cover letter. EOE.  We are only able to respond to qualified applicants invited to interview.

Job Title: Exec. Assistant/CSR/Business Development - Company: Location: Boston, MA Description: We are looking for candidates for a plethora of positions including, but not limited to: Executive Assistance, Customer Service and Business Development for contract and contract to hire opportunities. The ideal candidate will have great interpersonal skills along with great experience in using Microsoft Office programs Excel, PowerPoint and Word. 2-5 years of experience is preferred, but recent college graduates are encouraged to apply. Please submit your resume and cover letter to Register to View At Hire Partnership, we discuss what YOU want. Whether you're looking for a career change, a temporary position or something in between, we have the experience to match you up with a company that fits you. We partner with some of Boston?s leading companies?offering you opportunities you simply can?t find elsewhere. www.hirepartnership.com

Job Title: Administrative/Executive Assistant Company: Boylston Staffing Location: Boston, MA Description: Boylston Staffing is looking for an experienced Temporary to Hire Administrative/Executive Assistant to support several Physicians. Will coordinate a fellowhip program as well. Duties include setting up monthly program rotations, transcription, editing and research, typing correspondence, proofing manuscripts, submitting reimbursements, making travel arrangements, preparing spreadsheets, charts, graphs and slide presentations, setting up conference calls, and other related administrative functions. The hours are 8:30am-5:00pm and pays $17.00-$20.00/hr and $35K-50K when permanent. Bachelor's Degree 2-3 Solid Administrative Experience Word, Excel, PowerPoint Professional Boylston Staffing 745 Boylston Street Boston, MA 0211 Register to View ww.boylstonstaffing.com

Job Title: Executive Assistant - Boston, MA Company: Bank Of America Location: Boston, MA Description: Provide administrative and secretarial support to the Legal Executive for Global Commercial Banking. Duties include typing memoranda and other documents; editing and proofreading documents; maintaining and updating files; preparing formal presentations; tracking deadlines; maintaining calendar and appointments in Outlook; responsibility for all incoming and outgoing correspondence; answering telephones; preparing and monitoring the status of expense payments and reimbursements; making travel arrangements; scheduling meetings and conference calls; building and maintaining relationships with outside suppliers and vendors; serving as a professional and public face for the Legal Department to a variety of senior internal and key external constituencies and related secretarial and administrative duties.