Executive Secretary Jobs in Maryland

Job Title: Executive Assistant Company: National Alliance for Caregiving Location: Bethesda, MD Description: Executive Assistant - $30k plus benefits     . Accurately manages the calendar of the President . Proficient in the use of Microsoft Outlook programs, including PowerPoint and Excel . Demonstrates ability to prioritize projects and multi-task . Effectively communicates in a highly professional manner with members, caregiving professionals and the general public . Dependable and able to foresee potential problems and to provide necessary initiative and follow through to assure that the issues are handled in an efficient and expedient manner. Coordinate annual membership renewal applications . Experienced in assisting logistics for meetings. This includes scheduling, sending meeting invitations, maintaining attendee list, and preparing follow-up documents . Prepares travel itineraries for President including flight and hotel reservations and making arrangements for ground transportation Ability to be flexible in assisting the President with meetings, travel and presentations .Assist with mailings, publications and billing procedures . Willingness to learn new procedures and remain flexible as our team grows Requirements . Bachelor's degree preferred . Minimum of 5 years office/administrative experience . Excellent verbal and written communication skills . Strong computer skills required . Ability to interface professionally with board members, funders and general public . Strong organizational skills and management of workflow, including the ability to juggle multiple important projects at one time   Submit cover letter, resume and three professional references to Register to View

Job Title: Administrative Director - Company: Location: Baltimore, MD Description: Description The Goddard School at Columbia 100 is a MSDE approved and NAEYC accredited Private Preschool serving children from infants through Kindergarten. This position requires excellent leadership, organizational, and communication skills, as well as the ability to provide exceptional customer service. The Goddard School at Columbia 100 offers competitive salary and excellent benefit package. We are a growing company with future opportunities for talented employees to advance.! Requirements Bachelor's in Elementary or Early Childhood Ed. or related field. Knowledge of NAEYC preferred. Must be flexible and upbeat! Please E-mail resume toHeather at Register to View or fax to: Register to View .

Job Title: Executive Assistant Company: Location: Baltimore, MD Description: Experienced Executive Administrative Assistants Our client, a prestigious Teaching and Research University in East Baltimore, MD, is seeking an Executive Assistant . Please have at least 2-3 years of experience supporting a Research Program . Two years of College or equivalent work experience. BS preferred. This position is part time hours- 9:00a.m.-2:30p.m. Monday through Friday. Qualifications ? Advanced level proficiency in MS Suites utilizing MAC ? Ability to multi-task in a high-paced and demanding environment Job Description ? Coordinate conferences and meetings ? Maintain calenders using "up to date" in MAC ? Create presentations and reports ? Manage multiple phone lines ? Work on special projects at assigned What's In It For You? ?Optional benefits, including medical and dental coverage ?Weekly pay with option for direct deposit ?An opportunity to work at a Fortune 500 company INTERESTED? To be considered for this opportunity, contact Kelly Services today. Please email your resume to Register to View or fax it to Register to View . Kelly Services is an Equal Opportunity Employer supporting diversity in the workplace. Never an applicant fee. Kelly Services is an Equal Opportunity Employer.

Job Title: Executive Assistant Job in SILVER SPRING, MD Company: Federal Government Jobs Location: Silver Spring, MD Description: Job Description (Please follow all instructions carefully) Job Title: Executive Assistant Department: Department Of Health And Human Services Agency: Food and Drug Administration Job Announcement Number: PH-JP-10-321005 Salary Range: 89,033.00 - 115,742.00 USD /year Series & Grade: GS-0301-13 Promotion Potential: 13 Open Period: Monday, March 01, 2010 to Monday, March 15, 2010 Position Information: Full Time Career/Career Conditional Duty Locations: Many vacancies - Silver Spring, MD Who May Be Considered: United States CitizensJob Summary:Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. Join HHS and help to make our world healthier, safer and better for all Americans. Do you want to make a difference in helping improve organizational effectiveness and efficiency? Are you interested in performing a wide range of difficult and confidential administrative duties of a staff nature? Are you interested in coordinating technical and regulatory matters with the White House and Congress, foreign governments, international organizations, academia, media, and health regulatory professional organizations? Area of Consideration:  All U.S. Citizens One or more positions may be filled using this vacancy announcement.Key Requirements: You must be a U.S. Citizen or National. Resume and supporting documents (See How To Apply Section) Major Duties: The Executive Assistant is responsible for ensuring that the operations of the Center Director's Office are accomplished effectively and efficiently.  Specifically, the Executive Assistant: Plans and conducts management analysis on internal and external procedures; Actively interacts with the Center Director, Deputy Center Directors, Office Director's, FDA Commissioner's office and other senior FDA staff; Analyzes and compiles information pertaining to significant Agency, or CDRH office activities and provides it to the Center Director and other key staff to assist in appropriate decision making; Independently interacts with a wide range of executives in FDA, DHHS agencies, other Federal agencies, foreign governments, international organizations, academia, press, health and regulatory professional organizations on a variety of activities; and Provides the Center Director with a wide range of material and information such as documents pertaining to pending legislation, Congressional hearings, budget, new programs, etc, to help obtain a comprehensive view of problems and operations and to be aware of the range of alternatives and solutions and to understand the relationship and the long range impact of present decisions. Qualifications: In order to qualify for the GS-13 level you must possess one year of specialized experience, equivalent to the GS-12 level in the Federal service that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.  Typical experience involves analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs. Conduct studies; analyze findings and make recommendations on substantive operating programs. Prepare project papers and staff reports, as well as, organize and deliver briefings to managers to encourage understanding and acceptance of findings and recommendations.  ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Only experience obtained by the closing date of this announcement will be considered.How You Will Be Evaluated: Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully. Errors or omissions may affect your rating. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):  Knowledge of the organization, programs, mission, and functions of the Office, and Agency Ability to effectively and efficiently manage, plan, schedule and produce Center work products Benefits: The Federal government offers a number of exceptional benefits to its employees. This link provides an overview of the benefits currently offered to Federal employees. http://www.usajobs.gov/EI/benefits.aspOther Information: If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans’ preference see http://www.usajobs.gov/veteranscenter Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ). Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible see http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. How To Apply: To apply for this position, you must provide a complete Application Package which includes: 1. Your Résumé2. A complete Assessment Questionnaire3. Other supporting documents:         - Veterans Preference Documentation, if applicable          - College transcript(s), if qualifying based on education The complete Application Package must be submitted by 11:59 PM (EST) on Monday, March 15, 2010. To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process. Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/. To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: PH321005.   Fax your documents to Register to View . If you cannot apply online:1. Click the following li

Job Title: Executive Secretary - Imaging Administration Company: Johns Hopkins Bayview Medical Center Location: Baltimore, MD Description: Job Details: HS diploma or GED required 2 years previous experience required Job Summary: Requires the analytical skills to gather and interpret data. ability to exchange information based on factual matters, schedule appointments and meetings, greet visitors, provide direct clerical assistance to the Imaging Executive Managers and Physicians. Transmit information to designated staff, physicians, community, or other external agencies. Regular use of keyboard to interact with computer systems, review and proofread documents, and occasionally reaching and grasping objects. Experience: One year of basic technical training in Secretarial Science, Business or closely related field. How To Apply: Johns Hopkins Bayview Medical Center   See all jobs in Baltimore MD

Job Title: Executive Assistant Company: Aircraft Owners & Pilots Associates Location: Frederick, MD Description: The Executive Assistant provides administrative support to the Foundation President. Also provides administrative support Chief Development Officer. Provides telephone and mail support to respond to donors, members, and other inquiries. Executive assistant performs duties of a highly confidential nature that requires a comprehensive knowledge of organizational policies, practices and procedures.Travel Arrangements: Makes travel arrangements for Foundation President and the Chief Development Officer and disseminates information as appropriate (travel folder, hotel reservations, car rentals, driving directions, posts on Foundation Calendar, etc.). Coordinates Foundation Presidents speaking engagement with other appropriate departments within AOPA. Coordination with flight department for general aviation travel planning and able to track flights using Flight-Aware program. Provide ground back up communications as Foundation President travels.Staff Reporting: Coordinates weekly timesheets posting and approvals. Manages staff reports that are due to Foundation President, making sure that theyre completed by the date assigned. Maintains AOPA Foundation Public Calendar, making sure that staff travel, meetings and PTO are up to date. Prepares reports and other documentation as needed for President and for Chief Development Officer.Meeting Arrangement: Gathers information and organizes meetings for the Foundation President and Chief Development Officer, both within the company and with outside agencies. Coordinates and maintains schedules electronically. Coordinates Foundation office meetings and activities.Administrative Functions: Prepares Foundation correspondence as needed for Foundation President and Chief Development Officer. Organizes and maintains filing system. Prepares Independent Contractor Agreements and Grant Proposals. Maintains contracts and proposals. Informs appropriate staff when Grant Reports are due. Maintains Foundation President and Chief Development Officers contacts and calendars. Assists in preparing yearly budgets and distribution of monthly financial reports, annual Plan, and quarterly Divisional Summaries for the AOPA Foundation. Provides administrative support to the other administrative assistant within the department as needed.Qualifications: Minimum 5 years administrative experience.Knowledge of AOPA and the various areas of the organization preferred.Must have excellent organizational skills, be detail oriented and meet deadlines.Requires excellent communication and social skills.High degree of meeting and travel planning proficiency.Must be able to work in a fast paced, multitasking environment.Proficient in Microsoft Office programs.Send your resume to Register to View refer to job code 351 when responding to this ad.

Job Title: Executive Assistant Company: Bowhead Holding Company Location: Baltimore, MD Description: Executive AssistantTracking CodeBST-PAX-250Job DescriptionPerforms advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices. Assists with management of front office operations and reports directly to executive level leadership. Manages calendars, schedules appointments, meetings and prepares travel itineraries and coordinates related arrangements. Initiates routine and non-routine correspondence and memoranda. Screens telephone calls and visitors, and resolves routine and complex inquiries. Prepares reports, correspondence, memoranda, etc.Required SkillsAssociates Degree required with a minimum of eight (8) years of experience performing the above functions. Applied knowledge of Microsoft Office, Defense Travel System (DTS), and BASICS software. Demonstrated oral and written skills.? Must be able to complete and pass a pre-employment substance abuse test.SECURITY CLEARANCE REQUIRED:? Must be able to obtain a clearance at the SECRET level.?Required ExperienceMore than 8 years professional experience.Job LocationPatuxent River, MD, US.Position TypeFull-Time/Regular

Job Title: Personal/Executive Assistant Company: Location: Annapolis, MD Description: Personal/Executive Assistant needed for the CEO of a small company in Annapolis. In short, we are looking for a trustworthy, smart octopus - someone that can multi-task and be ready for anything that comes his/her way. A college degree is preferred, a sense of humor is a must and a love of dogs is essential as this is a dog friendly office. If you have been a Personal Assistant, send us a story about your experience along with a resume.

Job Title: Executive Assistant Company: General Dynamics Location: Baltimore, MD Description: Job Title Executive AssistantJob ID Number 165667Company General Dynamics Information TechnologyLocation Fairfax, VAJob Category Administrative and Support ServicesJob Description General Dynamics Information Technology is a top-tier IT integrator that provides information technology, systems engineering and professional services to customers in the defense, intelligence, homeland security, federal civil and commercial sectors. With 16,000 professionals worldwide, the company has the customer knowledge, domain expertise and proven performance to manage large-scale, mission-critical IT programs.Administrative assistant to the Staff VP of Financial Planning & Analysis. Maintain calendar for Staff VP and the FP&A department. Monitor e-mails while staff VP is in meetings. Answer phones, copy and print reports. Assist with development of power point briefings. Maintain basic spreadsheets. Maintain files for Staff VP. Coordinate meetings and conference rooms. Schedule travel arrangements and prepare expense reports for reimbursement. Assist with preparation of Executive level presentations working directly with the GDIT CFO and President. Provide administrative support to FP&A department as required.Requires AS/AA degree or equivalent work experience.Must have at least 8 years experience in a similar position providing administrative support to Executive level positions preferably in a government contracting environment. Proven experience working in a fast paced environment.Apply Online Directly with General Dynamics Information Technology

Job Title: Executive Assistant (304658-759) Company: Vertis Inc. Location: Baltimore, MD Description: 304658-759 Job Description SUMMARY:  The Executive Assistant provides high-level administrative support to members of the Executive Leadership Team (ELT) and their Direct Reports.  RESPONSIBILITIES: Coordinates and prioritizes the daily activities of ELT members as needed. Schedules & organizes internal and external meetings with other members of the Executive Leadership Team, their Direct Reports, clients, and vendors. Handles supply arrangements for internal and external office meetings, i.e. arranges for the appropriate meeting location, facilitates required AV support, and arranges catering and refreshments, etc. Composes & edits correspondence on behalf of the ELT member. Organizes and maintains paper and electronic files. Screens telephone calls, emails, enquiries and requests, and handles them when appropriate for SVP and Directors. Handles mail, expense reports, phone calls, as needed. Arranges travel and accommodations and on occasion may travel to provide on-site support at meetings and events. Ensures information is received from executive’s direct reports by deadlines. Performs other duties as assigned. Required Skills REQUIREMENTS (Specific knowledge, skills, education and abilities): 5 years experience directly related to the duties and responsibilities specified supporting a top-level executive. High school diploma required, some college level courses or AA degree preferred. Excellent organizational skills and detail orientation, along with the ability to multitask when providing support to multiple people. Flexibility and willingness to accommodate last minute requests in a fast paced environment. Ability to maintain confidential information. Excellent ability to create, compose and edit written materials. Strong verbal and written communication skills to effectively interact with all levels of the organization. Strong PowerPoint and Excel skills and prior experience preparing Board level presentations.  Excellent project management skills including ability to organize resources, establish priorities, and meet tight deadlines. Ability to make administrative/procedural decisions and judgments independently. Ability to maintain composure and professionalism in all situations especially when under pressure. Proven ability to analyze and solve problems. Collaborative and supportive nature required as part of the Executive Administration Team. Job Location Baltimore, MD, US. Position Type Full-Time/Regular