Executive Secretary Jobs in Maine

Job Title: Executive Assistant to the VP for Academic Affairs Company: Saint Joseph's College of Maine Location: Standish, ME Description: Saint Joseph's College is seeking an Executive Assistant to the Vice President for Academic Affairs/Dean of the College.   This position provides administrative support to the Vice President for Academic Affairs/Dean of the College and the Associate Dean of the College.  Such responsibilities include: contract preparation for the four year College, on-line catalog and web site editing, managing student faculty evaluations, and supports data analysis activities.   The ideal candidate will have a proven ability in handling a wide variety of administrative tasks including competency in Microsoft Office Suite, Web site editing, composing letters and reports, while possessing excellent writing and verbal skills, excellent organization and scheduling skills, understanding of contracts and basic finances and the ability to maintain confidentiality. A Bachelor's Degree or equivalent experience and five experience at the executive level are required, previous experience in an academic setting is desirable.   Applicants must be willing to support the mission and core values of Saint Joseph's College.   Saint Joseph's College is an EEO employer.

Job Title: Executive Assistant Company: Dresser & Associates, Inc. Location: Scarborough, ME Description:  Dresser & Associates is the leading Sage Abra business partner to Sage Software. For over fifteen years we have provided unique solutions for hundreds of businesses to boost productivity using human resources software.  We are looking for an experienced Executive Assistant. The Assistant will be responsible for providing high level executive administrative support .5 years previous experience in a similar capacity is strongly preferred. Responsibilities:·         Reports to and works closely with company President.  Assists in project management.·         Coordinate and oversee promotional campaigns to further company sales and marketing objectives. Works closely with web design team to maintain a high level web presence.Participate in events for the promotion of company products.Serve as Administrator for company CRM .Conduct other  duties as this position is further developed Work respectfully, efficiently and closely with entire company Team Currently, minimal travel is plannedQualifications:Outstanding writing, editing and communication skills Experience writing copy for advertising and company collateral material Experience managing email marketing campaigns High level of creativity and initiative, great teamwork and interpersonal skills Strong MS Office Skills: Word, Excel, PowerPoint - familiarity with InDesign, Dreamweaver, Photoshop and Illustrator a plusDresser Associates, Inc. is the leading Sage Abra Business Partner with offices in Scarborough, Me.; Atlanta, GA. & Tampa, FL. This is a unique opportunity for the right person to grow and flourish. Please send your resume, along with a cover letter, salary requirements and references to be considered.

Job Title: Executive Assistant / Bookkeeper Company: Cardiovascular Consultants of Maine Location: Scarborough, ME Description: 1.     Manage office equipment leases and service contracts 2.     Responsible for Accounts Payable 3.     Responsible for other income account receivable and supervision of service income account receivable. 4.     Petty Cash management and control 5.     General Journal entry 6.     Bank reconciliation 7.     Financial analyst and trending of all data 8.     Compiles and delivers monthly, annually, and quarterly reports 9.     Responsible for 7 location budgets with multiple sub budgets per location 10.  Pension plan coordination 11.  Works closely with medical billing manager to ensure adequate cash flow and collection percentages 12.  Work with HR on pension and taxes 13.  Cost account of new procedures and product lines 14.  Works in conjunction with Administrative staff to handle confidential matters concerning practice's policies and procedures. 15.  Handles variety of matters involving contact with various staff, board members, medical committees, government agencies, vendors and the public. 16.  Composes correspondence and disseminates to appropriate individuals. 17.  Prepares various documents in accordance with practice policies and procedures. 18.  Assists in compiling additional financial, statistical data and reports as assigned. 19.  Works with vendors on to resolve problems 20.  Responsible for working with landlord on building issues and lease renewals. 21.  Disseminates information and announcements to staff in a timely manner.   22.  Performs other related departmental duties, which may be inclusive but not listed in a job description.

Job Title: Temp to Hire Executive Assistant Company: Pro Search, Inc. Location: Portland, ME Description: Portland medical group is searching for a temp to hire (40-45hrs/wk) administrative assistant.  The ideal candidate will have 5+ years of office support work.  This position is responsible for calendaring, scheduling complex meetings, sorting and distributing mail, filing, answering phones and general administrative work.  Will support two senior level executives.  The executives are out of the office often and need someone with exceptional communication skills.  Need ultimate organizational skills and have the ability to prioritize and maintain composure in a chaotic environment.  Must be able to deal personably and professionally with members of the organization. Some night meeting coverage is required.  $18-20/hr.

Job Title: Executive Assistant - Company: Location: Portland, ME Description: The Executive Assistant supports and advances the mission of the Institute by assisting the Executive Director & Deputy Director with scheduling, organization and correspondence. The job requires the ability to maintain a busy schedule, assist the Executive Director & Deputy Director in preparing for presentations and meetings and ensuring that the office is organized. ? Education/Experience Associates degree or equivalent education and experience preferred; minimum of six months to one year administrative experience and/or training. Prior experience in consumer credit, finance or related field helpful. ? Computer Skills Working knowledge of Microsoft Office Products; Internet browsing software; ability to easily learn other computer software programs. How To Apply Send Cover Letter and Resume to Amey Leadley at Register to View

Job Title: Executive Administrative Assistant Company: BONNEY Staffing Center Location: Augusta, ME Description: BONNEY Staffing Center is seeking an experienced Executive Administrative Assistant for the Augusta area. Must have at least 1 year of Executive Administrative Assistant experience, be proficient in Microsoft Office Products espcially Word and Excel. Friendly office environment.  PART TIME! Temporary through Summer!   If you are interested in applying for this position, please click on our web address, www.bonneystaffing.com and apply directly through our WebCenter!  Please only apply to one posting. Once in the system you will be considered for all other opportunities listed. Thank you and we look forward to talking with you!

Job Title: Executive Assistant Company: Location: Brunswick, ME Description: Assistant to rainmaker. I am an real estate executive / investor who requires an assistant to support my business operations. Familiarity with leases, property insurance & bookkeeping required. Will be responsible for multiple company check books & bookkeeping for operating companies, QuickBooks experience preferred. Prior experience in a marketing oriented environment will assure success. Send resume for consideration.

Job Title: Executive Administrative Assistant Company: OfficeTeam Location: Portland, ME Description: Biddeford Company seeking experienced Executive Assistant for a possible temp to full time opportunity.  Duties to include screening call, travel arrangements, preparing reports and financial data, Internet research and supervising other support staff.  Excellent interpersonal skills, project coordination experience and the ability to work well with all levels of internal management and staff desired.  Proficient with Word, Excel and Outlook required.  Pay rate is $9.50 - $12.00 an hour.  Contact OfficeTeam at Register to View or e-mail your resume to Register to View

Job Title: Temporary - Executive Assistant Company: Alternative Solutions Inc. Location: Falmouth, ME Description: Immediate need for a leave of absence (approximately 3 months) for a premiere company located north of Portland.    Position is responsible for total departmental administrative support including incoming/outgoing mail, printing complex reports, managing calendars, ordering office supplies, correspondence, data entry, phone support and special projects.    Candidates must exhibit advanced MS Word skills along with intermediate MS Excel and PowerPoint skills.  Familiarity with SAP a big plus.    Strong communication and organizational skills essential, ability to multi-task and work autonomously critical.   **  Full time, M-F, 7AM to 5PM.  Position will start on Wednesday, March 17th. **   (Please include hourly wage requirements when responding to this posting.)