Executive Secretary Jobs in Kansas

Job Title: Executive Assistant Company: Lincoln Financial Group Location: Overland Park, KS Description: We have an immediate for an Executive Assistant to join our dynamic team!Responsibilities: Maintain calendars and schedule meetings, appointments and business travel arrangements. Coordinate, monitor and manage specific projects as assigned. Prepare expense reports, correspondence, and maintain accurate record keeping systems. Proofread documents for grammatical and typographical errors. Handle and screen telephone calls. Perform other related duties as assigned by management.

Job Title: Executive Administrative Assistant / Koch Chemical Tech Group, LLC Company: Koch companies Location: Wichita, KS Description: Koch Chemical Tech Group, LLC Koch Chemical Technology Group, LLC is a diverse group of companies serving the refining, chemical and petrochemical industries. Subsidiaries of Koch Chemical Technology Group LLC design, manufacture, sell and service pollution-prevention equipment for industries and municipalities worldwide. Products include: distillation trays, packing and assorted internals; mist eliminators; liquid-liquid extractors; static mixers; burners; flares; vapor control systems; gas/liquid incinerators; membranes and membrane filtration systems for drinking water, wines and juices, automotive paint recovery, industrial waste water treatment and water purification applications; heat exchangers; transformer oil cooling pumps; non-destructive testing services; acid-proof products; field installation; processing/purification, and sulfur removal/recovery applications. Travel Involved: None Position Summary Koch Chemical Technology Group, LLC is seeking an Executive Administrative Assistant to join their team. In this role, the ideal candidate will provide support for and manage the administrative functions for top level management consisting of 4-5 individuals. Responsibilities will include but are not limited to: * Communication Management: create and execute a methodology for receiving, tracking, and handling communications from incoming phone calls, emails, and office visits. As requested, draft written communications for editing. * Project Tracking System: track and log assignments for team members, their actions, and the paper/reports associated with responses. * Time Management: schedule and manage appointments in a way that allows balance requirements of analytical time, communication and relationship loads. * Relationship Management: build relationships with key internal contacts to enable timely and effective execution of tasks and appropriate representation of the office. Build relationships with key external contacts to assist team with execution of duties. * Travel: manage and book individual and group travel arrangements (domestic and international) to create maximum profitable use of time. * Special Project Management: assist with projects on an as needed basis. * Performing various administrative tasks including, monthly headcount reports, mailings, invoice payment, expense report preparation, reconciliation of Company credit card, mail distribution, courier and overnight package shipping & receiving, schedule meetings, maintain personal calendars and conference rooms. * Create charts and manage databases for tracking of key facts/data related to Koch Chemical Technology Group LLC and its subsidiaries. * Prepare and maintain organizational charts for Koch Chemical Technology Group LLC. * Proactively seek out ways to improve systems, eliminate waste and create added efficiencies. * Ensure records management procedures are documented and employee compliance expectations are communicated. * Maintain the confidentiality of sensitive information. * Take appropriate measures to ensure compliance expectations are met Requirements * High School Diploma or equivalent required * Associates or Bachelor’s Degree from an accredited school is preferred * 3+ years experience as an Executive Administrative Assistant within a professional office environment is required, 5+ years preferred * 2 + years experience scheduling travel arrangements and accommodations. * Experience with process improvement, proactively streamlining procedures and reporting. * Excellent communication skills including writing, proofreading and phone etiquette. * Demonstrated proficiency with Microsoft Outlook, Word, Excel, and PowerPoint. * Detail-oriented individual with superior reading comprehension skills and a dedication to accuracy and thoroughness. * Self-directed and able to work independently. * Strong organizational and project management skills. * Sense of urgency which drives results. * High level of personal integrity and confidentiality. * Intellectual curiosity and ability to learn quickly. * Ability to sit for extended periods of time at desk to complete computer work. * Occasional overtime may be required Compensation/Benefits Competitive wages and benefits packages commensurate with experience. Koch companies We are an equal opportunity employer. M/F/D/V Drug tests are required, unless prohibited by state law   See all jobs in Wichita KS

Job Title: Executive Administrative Assistant part time, mothers hours - Company: Location: Kansas City, KS Description: Small, fast growing enterprise software company in Nashua is seeking a part time Executive Admin. Applicants must have strong writing and typing skills. Candidate must be very fluent at Word, Excel and PowerPoint. Tasks are varied, so strong organization and time management skills are required. Our business is fast paced, casual, and very hard working you must be too.General Duties:Office coordination and organizationSales process assistance, CRM, proposal typing, presentations, etc.Executive support, including internal and external document creationLight data entry and phone supportQualifications:Very strong computer skillsSelf motivated, strong initiative and ability to work independentlyExcellent time managementStrong verbal and written communications

Job Title: Executive Administrative Assistant Company: Koch Chemical Technical Group Location: Wichita, KS Description: Koch Chemical Technology Group, LLC is a diverse group of companies serving the refining, chemical and petrochemical industries. Subsidiaries of Koch Chemical Technology Group LLC design, manufacture, sell and service pollution-prevention equipment for industries and municipalities worldwide. Products include: distillation trays, packing and assorted internals; mist eliminators; liquid-liquid extractors; static mixers; burners; flares; vapor control systems; gas/liquid incinerators; membranes and membrane filtration systems for drinking water, wines and juices, automotive paint recovery, industrial waste water treatment and water purification applications; heat exchangers; transformer oil cooling pumps; non-destructive testing services; acid-proof products; field installation; processing/purification, and sulfur removal/recovery applications. Koch Chemical Technology Group, LLC is seeking an Executive Administrative Assistant to join their team. In this role, the ideal candidate will provide support for and manage the administrative functions for top level management consisting of 4-5 individuals.Responsibilities will include but are not limited to: Communication Management: create and execute a methodology for receiving, tracking, and handling communications from incoming phone calls, emails, and office visits. As requested, draft written communications for editing. Project Tracking System: track and log assignments for team members, their actions, and the paper/reports associated with responses. Time Management: schedule and manage appointments in a way that allows balance requirements of analytical time, communication and relationship loads. Relationship Management: build relationships with key internal contacts to enable timely and effective execution of tasks and appropriate representation of the office. Build relationships with key external contacts to assist team with execution of duties. Travel: manage and book individual and group travel arrangements (domestic and international) to create maximum profitable use of time. Special Project Management: assist with projects on an as needed basis. Performing various administrative tasks including, monthly headcount reports, mailings, invoice payment, expense report preparation, reconciliation of Company credit card, back-up reception desk as needed, mail distribution, courier and overnight package shipping & receiving, schedule meetings, maintain personal calendars and conference rooms. Create charts and manage databases for tracking of key facts/data related to Koch Chemical Technology Group LLC and its subsidiaries. Prepare and maintain organizational charts for Koch Chemical Technology Group LLC. Proactively seek out ways to improve systems, eliminate waste and create added efficiencies. Ensure records management procedures are documented and employee compliance expectations are communicated. Maintain the confidentiality of sensitive information. Take appropriate measures to ensure compliance expectations are met High School Diploma or equivalent required Associates or Bachelor’s Degree from an accredited school is preferred 3+ years experience as as an Executive Administrative Assistant within a professional office environment  is required, 5+ years preferred 2 + years experience scheduling travel arrangements and accommodations. Experience with process improvement, proactively streamlining procedures and reporting. Excellent communication skills including writing, proofreading and phone etiquette. Demonstrated proficiency with Microsoft Outlook, Word, Excel, and PowerPoint. Detail-oriented individual with superior reading comprehension skills and a dedication to accuracy and thoroughness. Self-directed and able to work independently. Strong organizational and project management skills. Sense of urgency which drives results. High level of personal integrity and confidentiality. Intellectual curiosity and ability to learn quickly. Ability to sit for extended periods of time at desk to complete computer work. Occasional overtime may be required Compensation/BenefitsCompetitive wages and benefits packages commensurate with experience. For additional benefit information, go to http://www.kochcareers.com/default.asp?Section=Benefits .We are an equal opportunity employer. M/F/D/VDrug test are required, unless prohibited by state lawClick Here To Apply http://koch.hrdpt.com/cgi-bin/pm/click.cgi?job_id=337845&site_id=123

Job Title: Executive Assistant - Position Available - Company: Location: Manhattan, KS Description: Candidate needs to be at the office without being late daily and have considerable writing skills. Usual assistant duties include creating letters, Microsoft Office, customer filing, customer calls, simple data entry, and contact via email.

Job Title: Executive Administrative Assistant to CEO Company: Location: Kansas City, KS Description: The Executive Administrative Assistant reports to the CEO. This individual is a primary resource in supporting the CEO and other members of the officer team as the direction of the CEO. In the execution of the duties of this job, this individual is required to implement and oversee presentations, spreadsheets and, occasionally, projects at the discretion of the CEO. This includes the handling of administrative detail on all such projects and keep projects on schedule. This individual should seek greater roles in projects within administration and other areas of competence and seek training on projects outside the individual?s range. The Executive Administrative Assistant is expected to take direction from the CEO and relieve management of administrative detail. This includes coordinating work flow, updating and delegating tasks to ensure progress toward deadlines. Taking initiative in CEO?s absence and maintain procedures manual to ensure consistent performance of routines is required. This individual must compose correspondence and reports for CEO or other manager?s signature. Collecting signatures such as membership signatures, officers, board approvals, etc. is a job requirement. Arranging essential mail in priority action order for the CEO must occur. Checking deadlines on incoming requests and putting preliminary work in play are ongoing assignments. This individual must process replies on own initiative or from CEO?s email or other communication. The Executive Administrative Assistant will take a lead role in the preparation for Board and Officer meetings, inclusive of preparation, organization and publishing of meeting materials, as well as lead in the organization and event planning of the Company?s annual merchandising meetings. This individual must screen calls and handle all inquiries within this job, arranging callbacks and providing back-up materials for callbacks. This individual must route other calls to the correct location as appropriate. This individual must also screen visitors and arrange amenities as needed. They must maintain the CEO?s calendar and arrange commitments to maximize CEO?s time efficiency. When CEO chairs meetings, the Executive Administrative Assistant must prepare agenda in advance, arrange meeting facilities, and prepare minutes and memos. The Executive Administrative Assistant will coordinate all travel via internal or outside agents. This includes pre-trip (preparing itinerary, trip file and supplies), during trip (revisions, requests) and post-trip (expense reports, meeting follow-ups, etc.) activities. This individual must be able to work in a team-based environment, as well as, independently when necessary. This job requires a need to stay current on the general conditions in various industries, trends, and practices across these industries and associated industries. The work environment for this position is generally completed in an office environment, with extensive use of both computer and telephone. While limited travel may be occasionally needed to fulfill the responsibilities of this position, it will not be regarded as a necessity. The Executive Administrative Assistant is expected to be available for responses outside normal business hours as needed to support the ongoing business needs of the Company as directed by the CEO. To fulfill this role, the individual must be a ?self starter?, capable of thinking and responding to the future administrative needs of the CEO and Company. In addition, this individual is expected to provide CEO with occasional personal assistance in scheduling, logistics and preparation as required to allow CEO to focus time on primary business function. BACKGROUND REQUIRED: This individual should have at least 8 years of experience in a corporate work environment. Minimum education requirement is a 4 year business degree. Continuing education will be made available. For consideration please submit an attachment of your resume and salary requirements.

Job Title: Exec Assistant to Director - Company: Location: Kansas City, KS Description: Administrative Assistant Administrative Services We are a successful and dynamic printing, marketing and graphic design firm located inKansas City. The function of this position is to provide general administrative and office support to our various departments. You will work with our Project Coordinator to coordinate, schedule and track production of all projects. This position is responsible for soliciting quotes and coordinating instructions with vendors. You will work with our sales department to help coordinate our marketing and sales efforts. An individual who is extremely organized and detail-oriented will be most apt to succeed. Although not required, candidate ideally would have some experience in the printing industry. Position requires skill in customer service, detail, organization and time management to allow for efficient and effective performance. Also needed is: A strong sense of urgency in handling requests and ability to work effectively in a fast-paced environment with constantly changing priorities. A working knowledge of MS Word and Excel. Ability to organize files and create and maintain efficient office systems; Skill in working with vendors to track and monitor projects Ability to interact with individuals with a diverse background at all levels of an organization. Ability to prioritize duties and retrieve information, track projects and maintain schedules. We offer: Paid vacation and holidays Medical and dental benefits Energetic work environment

Job Title: Opportunity General Executive Assistant - Company: Location: Topeka, KS Description: Hopeful must be at the office 9 in the morning and have excellent writing skills. Daily employee duties include document creation, handling email, using the internet, answering the phone, entering data, & application filing.

Job Title: Fantastic Temporary Executive Assistant - Company: Location: Topeka, KS Description: Topeka car company, scouting a hard working front desk receptionist asap for the following responsibilities: answering calls, processing accounts, responding to emails sent, office supply runs. Ideal candidate is well spoken & clear on the phone; organized; proficient in Microsoft excel and word; professional English writing & speaking skills; quick to pick things up; teamplayer, gets along with others, works great in a business work environment. Job schedule: 5 full days a week based on needs of office. You must be available M-F from 9am-5pm; flexibility is a major plus.-Make sure to include an up to date resume in your response.

Job Title: Executive Assistant Company: Location: Kansas City, KS Description: Immediate opening for a full-time assistant to a Real Estate executive. Monday - Friday, 8:30 a.m. to 5:30 p.m. Should be an organized, positive person, very detail oriented, a good communicator - both written and verbal, have excellent computer skills, a good sense of humor, self motivated, be a fast learner with a quick mind and be willing to work hard and smart. Work in a fast paced real estate office in Leawood, Kansas. We offer an exciting atmosphere in a people-oriented business. This is not an entry-level position. Previous Real Estate office experience required. Please indicate salary desired. The first step is to fax or e-mail your resume to: Fax: Register to View E-mail: Register to View