Executive Secretary Jobs in Indiana

Job Title: Executive Assistant in Marketing Company: Katz Sapper & Miller Location: Indianapolis, IN Description:   Katz, Sapper & Miller is the largest Indianapolis-based accounting firm and recognized as one of Indiana's "Best Places to Work".  We are currently seeking a full time high level Executive Assistant in Marketing.   Job Description  Preparation and production of new business proposals and presentations Work directly with Partners implementing proposals and presentations Assist with supporting other marketing and business development activities as needed including, but not limited to: seminars/round tables/tradeshows, sponsorships, electronic communications and sales support materials (sales sheet, brochures, presentations etc.) Maintain partner and staff biographies Organize and maintain inventories of marketing literature and promotional items Coordinate and prepare materials for awards, directories, media surveys, etc. Provide general administrative duties, special projects as needed and other duties as assigned  Requirements  Minimum Associates degree preferably in marketing, communications or related field CPS or CAP certification preferred Three or more years preferably in a professional services environment Strong Microsoft office skills including MS Word, MS Power Point and MS Excel; proficiency in Adobe Creative Suite a plus Excellent written and oral communication skills, including superior editing and proofreading Effective interpersonal and communication skills Ability to work in a demanding, deadline-driven environment      Strong organizational and time management skills  Sound judgment and problem solving abilities Ability to juggle a variety of duties simultaneously, and at times, under pressure  Ability to work extended hours as needed  PLEASE SUBMIT ALL RESUMES TO Register to View .

Job Title: Executive Assistant - Legal Company: Ingersoll Rand Location: Carmel, IN Description: This position is to provide full range of administrative assistance and support to the Security Technologies General Counsel and staff. Principal Responsibilities: •Receive and screen all incoming calls and/or visitors to the General Counsel’s office and ensure appropriate and timely follow-up to requests.•Manage General Counsel’s calendar, scheduling appointments and making travel arrangements, including domestic and international travel and accommodations.•Confirm all appointments and arrangements and keep the General Counsel updated on all schedule changes made on their behalf.•Furnish administrative and/or secretarial support for multiple attorneys.•Revise, review, draft and/nor transcribe correspondence, agreements, or other legal documents.•Open, modify, organize and close legal files and matters as directed by attorneys.•Manage legal databases in connection with all legal, business and intellectual property matters within the legal department.Percentage of Travel:0-5%Min. Yrs. Experience:5-8 yrs.Education Standard:HS Diploma, Associates or Bachelor's preferredEducation Type: Education/Experience: •Experience in supporting lawyers is required. •Minimum requirement high school diploma; associates or bachelor’s degree preferred•5-8 years of directly related experience as a legal secretary in business, commercial, corporate, litigation and/or intellectual property law in either a corporate or law firm environment. Skills•Detail-oriented and diligent work ethic with the ability to work cohesively with others•Ability to work effectively and accurately under pressure with tight timeframes•A high level of motivation and initiative, follow through, and the ability to communicate clearly both written and verbally. •Must have professional appearance, friendly and warm personality, and a “customer service” attitude. •Ability to manage daily tasks with minimal supervision•Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a courteous, professional, and discreet manner.•Proficient with all Microsoft applications to include Excel, Word, PowerPoint, legal databases and internet•Ability to prioritize tasks and keep tasks and assignments organized.•Ability to handle confidential information in a professional manner•The hours for this position are from 8:30 am – 5:30 pm., Monday-Friday. •Must be flexible/adaptable. Willing to work extended hours when necessary such as arriving early, adjusting lunch hour, or stay later in the evenings depending on various activities/deadlines with the legal department. Company:Ingersoll Rand Location:Carmel, IN 46032 Job Status/Type:Full Time Employee Job Category:Legal Industry:Manufacturing - Other Occupations:Paralegal & Legal Secretary Career Level:Entry Level

Job Title: Executive Assistant Company: Bader Company Location: Indianapolis, IN Description: A multi-family insurer, Bader Company develops and markets “optional” insurance coverage that our clients use to enhance their relationship with their customers while providing additional protections and risk management services.Bader Company is seeking a full-time Executive Assistant for our Indianapolis, IN office.  Job DescriptionEssential duties and responsibilities of this position include but are not limited to:Supporting senior management in file organization, travel arrangements, business correspondence, schedule management and project management Compiling and organizing senior management business reports Handling accounts payable/receivable functions for separate business entity Facilitating client relations resolution Maintaining highly confidential files and records Other duties may be assigned to meet business needs.  Most duties require the Executive Assistant to use discretion and judgment within the parameters of general company policies and guidelines.Required Skills Must have high level of discretion to handle sensitive and confidential situations Must be able to interact and communicate with individuals at all levels of the organization Must have knowledge of a variety of computer software applications including word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint, Internet) Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands  Required ExperienceCandidate must have a minimum of 5-7 years of related experience Past experience with QuickBooks or similar accounting software Experience within the insurance industry is a plus  Qualified applicants should submit resume with salary expectations via email to Register to View   Equal Opportunity Employer

Job Title: Executive Assistant Needed for Professional Office Company: OfficeTeam Location: Merrillville, IN Description: An Executive Assistant is needed for a professional office in Merrillville. The Executive Assistant would perform administrative duties for the executive management team, as well as screening calls, making travel arrangements, preparing reports, and training support staff. The Executive Assistant position also requires strong computer and Internet research skills, interpersonal skills, the ability to work well with all levels of staff, as well as outside clients and vendors. Must have at least 3 years of experience in an executive office setting.All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

Job Title: Legal Executive Assistant Company: Not Specified Location: Terre Haute, IN Description: Seeking a Legal Executive Assistant to support the General Counsel and Vice President.    Responsibilities: Exer cising a considerable roll in coordinating the undertakings of a active Legal Department. Formulating a broad variety of documents and presentations. Transcribing taped dictation. Managing a legal filing system. Arranging an active schedule. Handling  telephone communications with a respectable demeanor. Making travel and hotel arrangements and ordering provisions. Formulating coexisting projects within the department. The position requires correspondence with all levels in the Company and access to delicate information.   Requirements: Candidat es must possess the ability to work independently.   Must display considerable use of tact, diplomacy, discretion and judgment. Exercise discretion and judgment in prioritizing and redirecting correspondence as appropriate. Must be proficient in Microsoft Office (Word, Powerpoint, Excel). Strong attention to detail is a must.  Excellent interpersonal and communication skills.  Must have a positive disposition.   Must be flexible and able to adapt quickly in a fast paced environment.    $15.25/hour to start   To apply send email to: Register to View Please referrence ID# 488627

Job Title: Executive Admin Asst I Indianapolis,IN 43960 Company: WellPoint, Inc. Location: Indianapolis, IN Description:     Anthem Blue Cross and Blue Shield is a proud member of the WellPoint family of companies. At Anthem, we are dedicated to our mission of improving the health of the people we serve. We believe the best health care coverage can actually help people stay healthy. Bring your expertise to our innovative, achievement-driven culture, and you will discover lasting rewards and the opportunity to take your career further than you can imagine.   The Executive Administrative Assistant I Indianapolis, IN   The Executive Administrative Assistant I reports to the VP of  Integration, within the Chief Strategy and External Affairs area, and is responsible for performing advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills and knowledge of the organization and its policies and practices. Primary duties may include, but are not limited to: Issuing Audit Reports on Regular Basis Managing Audit and Performance Surveys Writes and routes confidential correspondence. Screens, handles or distributes incoming phone calls and complaints. Maintains confidential correspondence and general files. Orders supplies. Prepares and tracks budgets. Coordinates travel plans. Submits expense reports. Compiles and distributes meeting minutes. Compiles information for reports, documents and proposals. Collates and assembles materials, makes arrangements for meetings/presentations. Prepares forms and reviews documentation for conformance with internal policies and procedures. Utilizes various software packages such as spreadsheet, word processing, data base and graphics to produce high quality reports, presentations and documents. Researches, verifies and prepares reports. Creates and maintains databases. Qualifications   Requires a HS diploma, 5+ years administrative experience, or any combination of education and experience, which would provide an equivalent background. Excellent communication skills (both written and verbal). Excellent customer relation and organizational skills as well as excellent understanding of office practices and procedures. Knowledge of Business English including punctuation, spelling and grammar Knowledge of personal computers and related software (word processing, spreadsheets, vision, databases, etc.). Excellent typing and keyboard skills. Incumbent must be task-oriented with an excellent sense of priority, logic and objectivity. WellPoint is ranked as one of Americas Most Admired Companies among health insurers by Fortune magazine  and is a 2009 DiversityInc magazine Top 50 Company for Diversity. To learn more about our company please visit us at www.wellpoint.com/careers

Job Title: Opportunity Executive Secretary - Company: Location: Richmond, IN Description: Candidate has to arrive at work on-time & have great writing ability. Regular position duties include basic data entry, managing phone calls, basic word knowledge, paper filing, creating letters, and receiving email.

Job Title: Executive Administrative Assistant Company: Modern Solutions Location: Indianapolis, IN Description:  Administrative Assistant Position DescriptionResponsible for providing administrative support to Vice President of Purchasing and Supplier Quality organization; with additional support to the Executive Director of Supplier Quality and the Director or Global Purchasing. Duties include: Typing, filing, scheduling, coordinating meetings, obtain supplies, send direct mailings, work on special projects as needed, prepare presentations, and act as liaison with other departments and outside agencies, including high-level internal staff, screen calls and safeguard executive schedules. Duties and Responsibilities: -         Responsible for managing and maintaining the Purchasing Vice President and Executive Director’s calendar -         Responsible for day-to-day administrative support for activities such as: ordering supplies, sending/receiving faxes, managing/sorting/prioritizing incoming and outgoing mail-         Arrange travel for senior staff, as well as, prepare and audit expense reports-         Assemble highly confidential and sensitive information-         Manage the Purchasing Department’s telephone accounts, telephone coordination, as well as, update and maintain the telephone directory in Lotus notes-         Administer the Purchasing Department’s organizational charts-         Schedule conference rooms for the Department-         Update periodic status reports-         Create and/or modify presentations for Vice President and Executive Director-         Compile and maintain the Department’s customer contact list and personnel contact information-         Maintain the Department’s key assignment list and distribution Skills and Abilities: -         Strong oral, written, and telephone communications skills -          Must be able to multi-task in a fast paced environment -          Demonstrated competence in using all MS Office applications  -         Excellent interpersonal skills -         Ability to professionally interact with a diverse group of important external callers and visitors, as well as, internal contacts at all levels of the organization (to include members of the Board of Directors). -         Ability to use independent judgment to plan, prioritize, and organize diversified workloads -         Ability to think through problems/issues and plan ahead. Position Requirements Basic Required Qualifications: -         Associate’s Degree, 5-10 years executive administrative support experience in a global – multi-national –firm-         Proficient in the use of MS Word, MS Excel, MS Powerpoint and Lotus Notes Basic Preferred Qualifications: -         Associate’s or Bachelor’s degree  in Business Administration

Job Title: Executive Secretary Company: Location: Fort Wayne, IN Description: Job Description / Responsibility Assist the Managing Director Arranging the meeting and prepare schedule for the Managing Director Keep up-to-date database of contact information in Outlook (Contacts) Plan itineraries and reserve air, hotel, and make all travel related arrangements Liaise between Managing Director?s existing and potential clients Manage communication between Managing Director and various staff members Maintain a professional work ethic in dealing with confident and sensitive information other duties as the role develops Review and handle all incoming and outgoing correspondence, initiate follow-up action. This includes fielding calls and referring callers to appropriate employees Presents the Company professionally to all visitors and callers Compose and distribute timely internal and external correspondence. Attend department meetings, record meeting notes and issue reports as needed Ensure follow-up for items delegated and responses due Maintain and update files for upcoming projects, meetings and discussion with members of team Performs other duties as assigned Please reply this mail Register to View

Job Title: Executive Assistant-14804 Company: COMSYS Location: Fort Wayne, IN Description: Location: Fort Wayne, IDLength: 10+ monthsType: ContractSkills: Proficient PC/internet skills (MS Word, PowerPoint, Outlook, and Excel; Experience with Peoplesoft / SAP a plus.The Executive Administrative Assistance (Exec Admin) performs complex administrative assignments with diversified duties. This position must effectively communicate with executive, administrative, and personnel to gather, consolidate, and convey information.Position will provide support to an Executive Director and their management team. Responsibilities include, but are not limited to, scheduling meetings, appointments, conference calls, travel arrangements, expense vouchers, assisting in daily operations to include absence management and tracking, correspondences, presentations, and meeting oversight as well as point of contact for new hires into the group.This position requires proficient PC/internet skills (MS Word, PowerPoint, Outlook, and Excel), excellent document preparation, interpersonal, prioritization, and communication skills. The Exec Admin must have the ability to perform under pressure, meet short deadlines, and handle a variety of tasks simultaneously.In addition, must be able to make decisions without direct supervision and be comfortable dealing with leaders/executives ofthe business. Under limited supervision, coordinates, assists with and ensures office efficiency for a department or region through high level administrative support that often requires exercise of discretion, judgment and negotiation. This position reports directly to a director or higher executive.Organizes and coordinates the operation of an office overseeing andmanaging the provisioning of supplies, equipment and services thatenable the staff to perform their jobs effectively. Establishes andcommunicates procedures used in day-to-day operations and makesrevisions as appropriate. This includes processing departmentalexpenses and limited budget oversight.Prepares documents including customized reports, presentations,proposals and correspondence. Uses discretion with regard to formatting.Contact:Akeeba Thomas, Register to View IT Partners, Inc. (NASDAQ: CITP) is a leading information technology services company with 44 offices across the U.S. and offices in Canada and the U.K. Leveraging more than 30 years of experience, COMSYS service offerings include contingent staff aug-mentation, permanent recruiting and placement, vendor management and project solutions, including network design and management, customized software development and maintenance, software globalization/localization translation services and implementation and upgrade services for SAS, business intelligence and various ERP packages.COMSYS is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law.