Executive Secretary Jobs in Illinois

Job Title: Executive Administrative Assistant Company: Ajilon Finance Location: Westmont, IL Description: Job summary Executive Administrative Assistant Category: Location: Status: Salary: Other Westmont, IL Direct Hire Not Specified Education: Experience: Ref #: Posted On: Not Specified More than 5 years US_EN_ Register to View 3308 Mar 01, 2010 Description Executive Administrative Assistant! Excellent opportunity for an Executive Administrative Assistant to support the Executive VP of a Nationwide Food Industry Company. Seeking at least 5 plus years experience supporting a "C" level executive. Must have a gret personality, heavy phone contact along with building solid relationships througout the Rgional Support Centers, handling travel and meeting arrangements. Great Compensation Package! Advanced Excel skills required with expertise in Pivot Tables/Macros; also MS Word/Outlook. For immediate consideration, please call Nancy Mulrenin at Register to View x 224. Contact Nancy Mulrenin E-mail: Phone: Register to View Register to View

Job Title: Executive Administrative Assistant Company: Smurfit-Stone Location: Chicago, IL Description: (Note: this is not a secretarial position.) Performs a wide variety of administrative and staff support services to an organizational unit. Will be responsible for supporting several senior level executives Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. · Administers programs, projects, and/or processes specific to the operating unit serviced. · Serves as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities andoperations. · Perform special project work as needed. It is the policy of Smurfit-Stone toprovide equal opportunity for all qualified persons and not to discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, age, national origin, handicap, disability, or because he or she is a disabled veteran or a Vietnam Era Veteran. Smurfit-Stone will be recognized as North America's premier packaging company working as ONE team to deliver exceptional value to our customers, employees, shareholders, andthe communities in which we do business. We will achieve our vision by creating and living a culture that embraces our core values: Quality, Safety, Customer Satisfaction, Value Creation, Ethical Behavior, Productivity, Environmental Responsibility.

Job Title: Executive Assistant Company: Erie Neighborhood House Location: Chicago, IL Description: DEPARTMENT: Administration POSITION: Executive Assistant REPORTS TO: Executive Director OPEN DATE: Immediately Reporting to the Executive Director, the Executive Assistant’s primary function is to provide an advanced level of administrative support to the Executive Director, operating with a high degree of independent judgment and professional character and to coordinate special projects for the Executive Director, Leadership Executive Committee, and the Board of Directors. Position Responsibilities: Board of Directors: ? Coordinates ENH Board meetings, including consulting with the Director and President to create agendas for Board and Executive Committee meetings, request and organize staff reports and other materials for e-mail and printed distribution to Board prior to scheduled meeting. This also includes drafting minutes of the board meeting, executive and finance committee meetings for submission to committee chairs. Maintains Board of Director’s Manual. Executive Director ? Reads and routes the Executive Director/Deputy Director’s correspondence and prepares all internal or external correspondence in consultation with the Executive Director such as memos, letters, special reports or other business documents. S/he also assists in organizing the Executive Director’s activities, managing Executive Director’s calendar on Microsoft Outlook, and public duties (this includes contacting board members on behalf of the Executive Director on board, personnel, or other such matters as directed); and supports the Executive Director in the preparation of written materials and information for the board of directors. ? Plans and monitors the Executive Director portion of the administration budget; process payments for administration purchases and other commitments and reconcile and complete expense reports for the Executive Director credit cards and expense reimbursements. ? Organize and maintain the Executive Director and Assistant files, which include all online Board materials, electronic mail files, and printed files, and materials; maintain a large database list of Director and Administration contacts. ? Operates with a high degree of independent judgment and professional character in working with the Executive Director and Leadership Executive Committee on overall clerical, administrative business and general agency matters. Leadership Team and Agency Staff ? Completes Leadership Team meeting minutes and prepares the agenda for L-team meetings. ? Creates a committee for the purpose of planning the annual board-staff meeting in June, which includes selecting a theme, decorations, invitations, catering, and developing the program for the event. ? Create and modify copy and purchase employee business cards and agency stationary, purchase copier and printer paper for three sites, purchase postage equipment supplies; purchase meeting, event, facilities, office, and other miscellaneous supplies. ? Assists the Director of Development as needed and tracks all in-kind and cash donations and transmits all appropriate information and paperwork to development. Reception Team ? Supervises and ensures the smooth and professional operation of the agency’s reception teams at two sites. This includes managing the reception and support team’s budget for four staff and temporary personnel, supervise and monitor administrative activities and coordinating schedules. Holiday Gift Drive ? Plan and coordinate Erie’s annual gift drive to benefit the children of Erie’s programs which includes – contact prior year donors to gain commitment to participate, recruit a staff committee to assist in the planning of the gift drive, contact volunteers, prepare and distribute the communication materials related to the gift drive, confirmation letters, parent invitations and admission tickets, track donation count, schedule gift deliveries, schedule volunteers for the day of the gift drive, plan committee meetings, plan logistics for day of event and complete thank you letters for donors. Excellent Benefits Package

Job Title: Executive Assistant - Renaissance Schaumburg Convention Center Hotel Company: Renaissance Schaumburg Convention Center Hotel Location: Schaumburg, IL Description: Renaissance Schaumburg Convention Center Hotel 1551 Thoreau Drive Schaumburg, IL, 60173 Marriott seeks talented people to join their staff! At Marriott, you define what success means to you, and then we help make it happen. With opportunities for building your skills, colleagues who share your enthusiasm, and a clear career path with challenging work that provides direction for growth and promotion. If you’re the kind of person who wants to be challenged, supported, and applauded, this is where you belong. FORTUNE magazine recognized Marriott International as one of the “100 Best Companies to Work For”, for the tenth consecutive year. Renaissance Schaumburg Convention Center Hotel is currently accepting applications for the following position: Executive Assistant  – AM Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. Apply on Line Register to View http://greatjobs.marriott.com http://trabajos.marriott.com Upon entering the application website, search for openings by Zip Code. Then click Submit. Click the “View Open Positions and Apply” link to be taken to a list of departments with open positions. On the department page, select the appropriate department and then the open positions in that department will appear. From there, click “Apply Now” and begin filling out the entire application until you receive a message indicating your completion. Excellent benefits package: Medical, Dental, Vision, 401(K)Profit Sharing, Paid Time Off, Tuition Reimbursement, Company Paid Incentives, Career Advancement, Room Discount. EOE/M/F/D/V

Job Title: Executive Assistant Company: Aerotek Location: Mundelein, IL Description: Our client, a medical manufacturer is currently looking to hire an experienced executive assistant to support the president of operations covering for a maternity leave.On a day to day basis, candidates will be supporting the president with scheduling his appointments, scheduling travel, and assisting with day to day operations. To be qualified for this opening, candidates must have a minimum of three years of experience supporting an executive level professional. Candidates must have excellent skills in Microsoft office.This position is a 12 week contract assignment that might be extended longer or might have an opportunity for permanency. Hours for this position are Monday-Friday from 8-5.

Job Title: Executive Assistant Company: Marriott Location: Chicago, IL Description: Position Start Date of May 1, 2010Must be Proficient in all Microsoft Office Applications/ Excel, WordPower PointGreet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

Job Title: Executive Assistant Company: Location: Bloomington, IL Description: Our firm seeks qualified Executive Assistant for long term employment with the ability to work with limited supervision. Must be computer savvy and have advanced proficiency of Microsoft Office. Job responsibilities include administrative support, data entry, accounts payable/receivable. Must be reliable and punctual. Email your resume to Register to View

Job Title: Executive Assistant/Human Resources position paying up to 60K!!!! Company: Ajilon Professional Location: Chicago, IL Description: A financial services company in Downtown Chicago is seeking a full-time Executive Assistant/Human Resources professional!!!Responsibilities:-Executive support for senior management of the company -Heavy calendar & scheduling-Analysis work -Handling correspondence for management -Responsible for HR duties including peer reviews and employee relations-Order supplies-Vendor relations-International and domestic travel arrangements-Coordinate logistics for events and meetings-Produce financial reportsdf-lj

Job Title: Executive Assistant Company: Baxter Location: Chicago, IL Description: Req ID 41663BRBusiness Title Executive AssistantBusiness Global ManufacturingSub-Business Global Technical ServicesCountry United StatesState/Province IllinoisLocation of Position Buffalo Grove, ILShift_ 1stJob Description * General office duties include mail distribution, faxing, filing, photocopying and ordering supplies.* Create/prepare correspondence and presentations. Conduct Internet research and some web site management.* Coordinate travel arrangements. Track monthly department budget. Prepare expense reports and maintain department credit line for purchases. Ability to interpret internal policies.* Maintain calendars and schedule meetings. Provide departmental support and dedicated support to one or more professionals.* Global interaction and exposure to senior levels of the organization. Exposure to confidential/sensitive information.* May be involved with project management/event coordination.* May have timekeeping coordination/input.* May coordinate staffing activities to include interviewing, onboarding and transfers.Job Requirements * Internet/Intranet skills and strong knowledge of PowerPoint, Word, Excel, Sharepoint, Meeting Center, Access and Lotus Notes.* Ability to multi-task and prioritize workflow with minimal supervision.* Detail oriented. Must have good organization and follow-up skills.* Must have excellent communication skills in order to effectively communicate with all levels of professionals, both internal and external.* High school diploma or equivalent required.* Some college preferred. Minimum 2-5 years of experience.Percent Travel Required 0%

Job Title: Executive Administrative Assistant Company: Panera Bread Location: La Grange, IL Description: Panera Bread is currently accepting applications for a                 Executive Administrative Assistant LaGrange, IL (Suburb of Chicago, IL)  Panera Bread/Saint Louis Bread Co., the fastest growing neighborhood bakery-cafe concept in America, needs intelligent, energetic associates in our St. Louis Support Center. If you're looking for a career that's both challenging and rewarding, Panera Bread/Saint Louis Bread Co. may be for you.  Currently accepting applications for an Executive Assistant to support the Executive Vice President and Chief Operating Officer.  Position will reside in our small office located in Lagrange, Illinois and will work independently on occasion.   ACCOUNTABILITIES   §         Manage EVP/COO schedule as well as anticipate meeting needs, coordinating calendars, expense reports and planning travel. §         Perform administrative tasks including planning meetings, prepare documents, making copies, sending faxes, and answering the phone. §         Help with important internal and external communications such as crafting messages, preparing presentations, and writing speeches or scripts. §         Track competitor sales, review and summarize internal business reports, compile and distribute reports as requested. §         Act as an ambassador on behalf of company and EVP demonstrating our cultural values and credibility. §         Manage projects that meet expectations and timelines.    §         Uses experience to develop, prepare and deliver analytical reporting and data interpretation, including metrics. §         Works with all levels of management to prepare and present reports, analysis and findings in a meaningful way.  §         Extracts data from various sources to capture meaningful data.  §         Utilizes databases and/or spreadsheets to write reports and display analyses.  §         Extracts data from various sources to capture meaningful data.  §         Utilizes databases and/or spreadsheets to write reports and display analyses.  §         Prepares periodic (monthly, quarterly, annually) statistics and analyses for the EVP/COO. §         Coordinates collection and preparation of routine and special reportsQUALIFICATIONS  Five to seven years' experience in the support of senior-level executives.Advanced knowledge of Microsoft Office, including Excel (pivot tables, building and evaluating formulas, charts, tables, macros), Word (mail merge, charts, diagrams, form templates) PowerPoint (import graphics, video music, charts &links to data). Access and Outlook (group meeting planning, reminder management, rules wizard and folder management). Extensive meeting planning and travel arrangement experience.Excellent analytic and problem solving skills.Excellent written and verbal communications skillsStrong interpersonal skills and ability to work independently and build relationships (often virtual) to leverage team resources remotely.Possess strong customer service skills that establish trust and confidence.Able to prioritize and organize work in a multi tasking environment and exercise appropriate judgment when dealing with competing projects.Ability to work independently with minimal supervision demonstrating a sense of urgency and responsiveness with strong follow-up. College degree preferred, ideally in Communications.  Additional Information:Travel Percentage: 10%