Executive Secretary Jobs in Hawaii

Job Title: Executive Assistant Company: Officeteam Location: Honolulu, HI Description: A Local contractor seeking an Executive Assistant to help cover a maternity leave. Duties include manage and maintain calendar, schedule meetings and coordinate both business and personal events, handle incoming calls and place calls for the VP,coordinate inter island travel itineraries. Transcribe notes and dictation for Executive memos, correspondence and notes to the file. Provide updates throughout the day regarding phone messages, inquiries, deadlines and questions. Needs to monitor main email account and make sure all emails are forwarded to the right personnel, and respond to all correspondence as directed. Candidate must have prior executive level experience, have the ability to multitask, work in a fast paced environment and stay the duration of the assignment. OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2010 FORTUNE magazine again ranked us #1 in our industry on the list of "World's Most Admired Companies" (FORTUNE, March 22, 2010). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Executive Assistant Company: Location: Honolulu, HI Description: Executive Assistant Primary Job Responsibilities: Mange and maintain calendar, schedule meetings and coordinate both business and personal events. Answer, screen and direct all incoming calls and place outgoing calls on Executives behalf. Coordinate schedules and travel itineraries. Take notes and dictation for Executive memos, correspondence and notes to the file. Provide updates throughout the day regarding phone messages, inquiries, deadlines and questions Monitor main email account and make sure all emails are forwarded to the right personnel Type all correspondence as directed Required Education and Qualifications: Exceptional interpersonal, communication (both written and oral) skills Organizational and time management skills. Experience handling sensitive and confidential business matters and information with discretion Ability to handle multiple assignments simultaneously and meet deadlines in a fast-paced, complex environment. Superior written and spoken communication skills Strong organizations skills and attention to detail Strong work ethic Sense of urgency This job will last 6 months: approximately from September 01, 2010 ? February 28, 2011 (filling in for maternity leave) Hours: 8:00am ? 4:30pm

Job Title: Executive Administrative Assistant Company: Location: Kapolei, HI Description: Heavy Industrial General Contractor in Campbell Industrial Park is looking to hire an experienced and professional executive administrative assistant/legal secretary for the Executive Vice President. We are looking for someone who has a minimum of 3+ years of experience in this capacity. In addition, this person should be confident, organized, self motivated, and detailed to fill this position .This person is expected to support the Executive V.P in all phases of his day. Excellent verbal and written communication skills is a must. Experience with construction contracts,subcontracts, bidding & construction terminology highly desired. Experience in the legal field a plus! Proficiency in Word, Excel, Adobe, and Outlook a must. Please submit your resumes only if you have 3+ years experience in this line of work.

Job Title: Executive Assistant Company: Zimmerman Associates, Inc. Location: Pearl Harbor, HI Description: This Executive Administrative position is responsible for providing Executive Level administrative support to Senior Military Officers and Government Service Employees. The position requires and individual that is adept at working in a fast paced atmosphere and under the guise of multiply deadlines. This position requires a person who is self motivated, polite, multi-tasking, excels in completing assignments and work on time, and works well under pressure. JOB DESCRIPTION Setting up and coordinating classified meetings and visit requests. Prepares military correspondence for signature and mailing. Prepares domestic and international travel arrangements using the Defense Travel System (DTS). Schedules meetings and coordinates calendars for senior level personnel using Outlook. Supports the staff and department through a wide variety of customer/visitor interface and general office duties including routing incoming calls, greeting visitors, correspondence, mail distribution, email, and telephones. Responsible for scheduled maintenance of government vehicles. Manages a staff database for action items. Responsible for preparing action correspondence and tracking the progress of each item. General office duties including mail distribution, escorting un-cleared personnel, and coordinating supply items. REQUIREMENTS 5 years experience in an executive administrative role. Experience or familiarity with military protocol. Advanced proficiency in use of Microsoft products including: Word, Outlook, Excel, PowerPoint, and Adobe Acrobat. Experience with Joint Federal Travel Regulations (JTR/JFTR). Experience with the Aircraft and Personnel Clearance System (APACS). Working knowledge of the Defense Travel System (DTS). Experience with Navy Pay and Personnel procedures. Excellent verbal communication skills. Excellent writing skills including composition, spelling, and grammar. Experience in making domestic and international travel arrangements. Have a thorough understanding of military leave procedures. A general knowledge of DoD records retention using TRIM Context software. A general knowledge of computer hardware/software and working with the Navy and Marine Corps Intranet is required. US Citizenship required. For immediate consideration, please forward resume with salary requirements to Register to View -inc.com .

Job Title: Executive Administrative Assistant Company: Location: Ewa Beach, HI Description: Seeking a professional to perform diversified and advanced secretarial and administrative functions for the President and Senior Executive Team. Ideal candidate must be highly motivated, possess excellent communication skills and able to organize and coordinate multiple activities. Minimum four (4) years senior level administrative office experience required. Proficiency with Microsoft Office products, especially Word, Excel and PowerPoint, needed Please complete our employment application form and send your resume to us: Clinical Laboratories of Hawaii, LLP Attn: Human Resources (Recruiting) 91-2135 Fort Weaver Road #300 Ewa Beach, HI 96706 Phone: Register to View Fax: Register to View Email: Register to View To get a copy of our employment application, please visit our website at: www.clinicallabs.com EOE, M/F/D/V, An Affirmative Action Employer

Job Title: Executive Administrative Assistant Company: Location: Honolulu, HI Description: P O S I T I O N Executive Administrator Q U A L I F I C A T I O N S Individuals with strong organizational, analytical, administrative skills, with excellent communication and interpersonal skills (both written and oral) are ideal candidates. Must be detail-oriented with excellent follow through skills, proficient in Microsoft Office Suites (ie. Outlook, Word, and Excel), have a high degree of professionalism, and produce work with a high level of accuracy balancing multiple priorities simultaneously to meet deadlines. C O M P E N S A T I O N $40-$50K annually depending on experience C O N T A C T Please attach your resume as a Word Document, Text File, or PDF File to express interest in this position.