Executive Secretary Jobs in Florida

Job Title: Executive Assistant Company: Officeteam Location: Sunrise, FL Description: Performs a wide variety of administrative and analytical functions for the Zone Vice President and various divisional staff members. Primary responsibilities will include office management, travel arrangement for VP, heavy analytics and the creation of sales reports for the Zone. ? Provide Zone team with analytical support for fact based decision making and channel and category planning presentations. Reports include but not limited to depletion, shipped/ unshipped, accounts sold, Neilson, etc. as well as any ad hoc reports as requested by the Zone VP. ? Analysis of depletions, quotas, class of trade, key operating items, etc ? Manages a variety of financial and confidential information. ? Develops and uses spreadsheets and databases. ? Downloads data from Essbase, RAD, Pricer, Nielson and other FWE enterprise systems to Excel and Access and provides a variety weekly/monthly reports. ? Ability to pull a variety of information from internal systems and produce reports comparing market data by category, understanding gaps and deficiencies. ? Interacts with trade Intelligence team to format, extract, maintain and generate sales reporting. ? Coordinates schedules, calendars, and sets up meetings. ? Coordinates and sets up wine tastings. ? Works with staff of other departments and outside processors/suppliers. ? Special projects and other duties as assigned. ? General administrative duties (data entry, filing, copying, scheduling, making travel arrangements, handling mail, screening phone calls, maintenance of office to include kitchen and plants, greeting and directing visitors, etc.). ? Assists Zone team in the development of annual operating plan. ? Compile/ Provide Monthly report to Napa showing progress to date of all key projects andAll applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.Intermediate Event Planning, Intermediate Report Generation, Intermediate MS Excel, None, None.OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Executive Assistant Company: Location: Ocala, FL Description: Temporary Position - We are a growing technology company looking for an administrative assistant to support our Human Resources department . Must be able to manage a calendar, travel arrangements, compose correspondence, produce expense reports and answering phones. Qualified candidates will be strong in MS Word, Excel, Powerpoint and Outlook. The ideal candidate will be available to start immediately.

Job Title: Executive Assistant Company: Thompson Legal Services Location: Miami, FL Description: Large law firm in Miami is looking to hire an Executive Assistant. Candidate must have excellent typing skills. This is a direct hire opportunity.Duties may include:* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.* Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.* Represents the executive by attending meetings in the executive's absence; speaking for the executive.* Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.* Maintains customer confidence and protects operations by keeping information confidential.* Completes projects by assigning work to clerical staff; following up on results.* Prepares reports by collecting and analyzing information.* Contributes to team effort by accomplishing related results as needed.Skills/Qualifications:Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication

Job Title: EXECUTIVE ASSISTANT Company: Adecco Location: Fort Lauderdale, FL Description: Provide clerical assistance to the Executive Director and the entire staff at the location. Assist with aspects of fund development, grant writing, and in-kind donations. MUST have MS Office package and MUST HAVE Raiser's Edge - Fundraising Support - Maintain accurate and timely records using Raiser's Edge fundraising and other record keeping software, notes and files - Assist Executive Director in providing information and support for donors, staff and board of directors - Must be able to participate in special event meetings; keep accurate records and correspondence with committee members and donors - Must be able to provide timely and courteous assistance to donors, visitors and staff - Assist in development and implementation of Center-Wide Fundraising policies and best practices.MS Office Package - Raiser's Edge

Job Title: Executive Secretary Company: Location: South Florida, FL Description: Established private investment firm specializing in Real Estate and Mortgage related investments is seeking a dependable, professional, experienced full-time Corporate Administrative Assistant who has worked for a minimum of 3-5 years providing office management, general corporate administrative support, and basic finance experience to senior level managers ? all applied within a small company environment. Job Title: Executive Secretary Description: This position provides administrative support for the Managing Director. The primary tasks are scheduling meetings, providing telephone coverage, typing and transcribing correspondence, formatting presentations, arranging travel, organizing and maintaining paper and computerized filing systems, opening and prioritizing mail, making copies and faxing, in addition to other administrative duties as assigned. The successful individual will be expected to be accessible and responsive to the Managing Director during business hours and to act as a liaison between personnel and clients. In this role you must be able to work with private and confidential information. You will be expert at composing business letters and editing and proofreading the same. You must also be capable and comfortable with communicating with clients at top management level. In addition you must possess excellent organizational and verbal communication skills. Candidate must present a positive, professional image to both the staff and clients with whom you communicate. Hours: Approximately 9:00am to 5:00pm, Monday through Friday. This individual must be willing to work longer hours as required, occasionally on short notice. Requirements: Minimum of 3-5 years of administrative support experience, preferably in a professional services environment. Technical skills required include accurate typing of at least 60 wpm, expertise with all MS Office applications. Must possess excellent interpersonal, communication and organizational skills, as well as high adaptability to our fast-paced office. Professional communication and customer service skills are a must. Ability to learn quickly. Attention to detail and multitasking is necessary for this position. High level of initiative and self-sufficiency in completing tasks accurately, neatly and efficiently. Excellent ability to manage responsibilities and to continuously improve work flow of office. **Bookkeeping/Quickbooks is a PLUS** Education: Bachelor?s Degree or Secretarial School Certificate a PLUS but not required Please reply with your cover letter and resume.

Job Title: Executive Assistant (Bi-lingual) Company: Location: Fort Myers, FL Description: Executive Assistant to the President of a multibillion dollar global leader in the pharmaceutical industry. Position is with the Latin American Headquarters located in Miami, Florida. BS Degree, complete fluency, written and spoken, in English and Spanish. Strong Microsoft skills - excel, power point, etc. Project management experience. Strong attention to detail. A real professional comfortable working at top executive levels.

Job Title: Executive Assistant II Company: The Computer Merchant, Ltd. Location: Tampa, FL Description: Reference # : 10-01300 Title : Executive Assistant II Location : Tampa, FLExperience Level : Start Date / End Date : Thu, Apr 1, 2010 / Thu, Jul 1, 2010Position Type : Right To HireDescriptionLocation: Tampa, FLThe employee will be responsible for all administrative and office support for a team of 6-12 personnel. Duties include managing telephones and correspondence, greeting visitors, coordinating conferences, coordinating travel, coordinating IT support, managing all aspects of office operation, providing interface with office building management, assisting staff preparing documentation for bids and proposals, conducting on-line research, and attending occasional networking social events as a company representative.Candidate should possess strong writing and organizational skills, 5 years or more experience in business environments, familiarity with office productivity/contact management software (MS Office and Lotus Notes preferable), and post high school education in a technical area. Candidate should be comfortable interacting with customers, senior company representatives and other firms, and local team members. Security clearance and experience with government contractors or Department of Defense desired but not required.-interface with customers and guests-Manage phone, scheduling, and travel activities for the Director and senior staff as directed-Operate conference call, VTC, and conference room IT support equipment-coordinate for repair/servicing of all IT equipment-Coordinate office support requirements with local venders,corporate offices, and building management team-maintain accounts for office local purchases and expenses-assist set-up, coordination, and execution of conferences and meetings at the office and offsite locations-establish expertise in virtual support tools and online resources-research subjects online and prepare summary reports as directed-prepare and FEDEX/mail correspondence given `near completed` products ... review for clarity, format, mechanics, and style ...-manipulate POWERPOINT briefing slide packs and operate projection equipment as directedBasic Qualifications:-Bachelor's degree or equivalent combination of education and experience-5 or more years experience in an office environment using integrated productivity software to manage data, correspondence, collaboration, and contact management-Demonstrated ability to quickly adapt to new on-line tools and perform web research tasks ...-Strong interpersonal skills projecting a strong positive imageOther Qualifications:-Analytic and creative approach to solving problems in a fluid environment (agility)-Strong organizational skills-Desire to engage in local community as a positive representative of company-Ability to work with minimum supervision and clearly express thoughts in a simple, straightforward, logical, and organized fashion.Please respond to Mallroy Jabar Register to View by phone at Register to View x4327 and reference to job # 10-01300.

Job Title: Executive Assistant Company: Allegis Group, Inc. Location: Jacksonville, FL Description: Large client seeks an Executive Assistant for VP in Jacksonville location. Responsible for executive travel arrangements, scheduling teleconferences, meetings and training classes. Create and prepare meeting agendas, Power Point presentations, and all additional documentation needed to prepare all parties present. Support executive team.Required Skills: EXECUTIVE ADMINISTRATION, ADMINISTRATION/CLERICAL, MICROSOFT ACCESS 2003, MICROSOFT EXCEL 2003, MICROSOFT POWERPOINT 2003People. Service. Performance. These values are the foundation of the culture at Allegis Group and our family of companies. Become part of a company that cherishes its people. We offer an excellent salary and benefits package...and a place where you can grow and excel. Allegis Group and its subsidiaries are equal opportunity employers.

Job Title: Executive Assistant Opportunity - Company: Location: Ocala, FL Description: We need someone with strong customer service skills. Qualifications include: Bachelors degree along with some light office environment work exp. Basic position responsibilities include: answering incoming calls, data entry and greeting guests in a professional, friendly manner.

Job Title: Executive Assistant Company: Marriott International Location: Miami, FL Description: Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Followall company policies and procedures, ensure uniformand personal appearance are clean and professional,maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language,and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.