Executive Secretary Jobs in District Of Columbia

Job Title: Executive Assistant - 1-2 Year Contract Company: Location: Washington, DC Description: Sr. Administrative Assistant/Executive Assistant (Program Support Assistant) One Year Conatract - April 1, 2010 to March 31, 2011, with possiblity of an option year from April 1, 2011 to March 31, 2012 Washington DC, near metro $28.55 per hour (to be paid weekly) Plus generous contribution for Health and Welfare benefits (to be paid weekly) Plus 10 Paid Government Holidays Plus Paid Accrued Vacation Large Washington DC, Government/Federal Agency seeks a Program Support/Administrative/Executive Assistant to start work April 2, 2010. We are seeking an individual who would like to get their "foot in the door" to a Government Agency in an Executive administrative capacity. Only individuals who will commit to a 12 month assignment will be considered. You will perform correspondence-related work, whether from voice (dictaphone) recordings or written material using Microsoft Office applications to execute office automation functions such as storing and retrieving electronic documents and files, formatting letters, reports and memoranda and transmitting and receiving e-mails, develop and change spreadsheets (Excel) to graphically display data and develop presentation materials (PowerPoint). Advanced/Expert level skills in MS Word, Excel, PowerPoint and Outlook or MS Calendar required). You will receive, schedule, refer and contact members of the staff, agency and persons outside the agency ranging from other government agencies to the general public. Also, respond to administrative problems brought to the supervisor's attention by members of the staff or management officials outside the organization or the agency. You may be required to notify the appropriate subordinate management officials of the need for information or recommendation, and either prepare the response or follow up to ensure a timely response by others. Also, process incoming and outgoing materials such as correspondence, reports, memoranda and other forms of written communication. Screens all publications, directives and periodicals and brings those of significance to the supervisor's attention. In the supervisor's absence, maintains a file of correspondence and events of which the supervisor should know and, upon the supervisor's return, brings such matters to the supervisor's attention. You wil schedule appointments, coordinate meetings and/or schedule conferences. Exercise exclusive control over the supervisor's appointments with complete authority for commitment of time. Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring people to the supervisor. Keeps informed of executives' itineraries so they can be reached, if needed. May be asked to obtain and monitor the use of services, supplies, or equipment for the office. Justifies and requests replacements for outdated equipment by identifying the outdated equipment, gathering relevant information on office equipment or requesting office equipment for own work area. May be required to establish and maintain an efficient filing and reference system for all files related to the executive's work. And develop and utilize a system to ensure that deadlines are met. Also, ensure that information is easily retrievable. You will be responsible for meeting the needs of the customers while supporting program missions. Constantly communicate and treat customers (Visitors, Staff, Management, Customers) in a professional, courtesous, tactful and respectful manner. Provide customers with consistent information according to established policies and procedures. And, handle conflict and problems in dealing with a customer constructively and politely (if necessary). 3-10 years Sr. level Administrative Assistant or Executive Assistant experience required. Experience working with high level executives necessary. Flexibility to assist numerous, nice executives in a large Department necessary. Excellent knowledge of office protcol, preparing correspondence, utilizing dictaphone, and advanced knowledge of MS Word, Excel, PowerPoint and Outlook Calendar required. Excellent communications, spelling and grammar required. Hours 8:00 am to 4:30 pm, Monday through Friday. Will be given a criminal background check before starting work. If you have all of the above requirements, please forward resume to: Register to View ASAP

Job Title: Executive Assistant Company: GW Medical Faculty Associates Location: Washington, DC Description: Assist Executive in administering department projects requiring the coordination of several departments.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.• Assists Director of Information Technology with appointments, projects and purchasing equipment, and serves as back up for assisting CIO.• Manages purchase order process for orders originating in the IT department.• Processes, follows through and documents all Payment requests originating from the IT department.• Assists coordination of Helpdesk tickets.• Assists in the implementation of the Document Management system.• Composes operational and financial reports on the status of projects identifying goals and limitations.• Review projects to assure compliance with federal regulations, departmental guidelines or funding requirements. Reports project status to appropriate personnel.• Acts as liaison between departments or agencies to facilitate work flow.• Monitors departmental operating expenditures.• Participates in group meetings with contributing centers, funding agencies, statistical groups and field units, to solve problems, report findings and facilitate workflow.• Develops, evaluates and implements processes or procedures to ensure completion of the project.• Performs research to collect, analyze and present substantive information for incorporation in administrative and/or technical documents, articles, and correspondences.• Coordinates IT projects and ensures company resources are utilized appropriately. • Compiles project plans and reports and coordinates project activities to ensure all project phases are documented appropriately.• Manages communications among all team members.• Manages project meetings and coordinates project schedule timelines. • Identifies and resolves problems utilizing multiple resources.• Identifies and analyzes systems requirements and defines project scope, requirements, and deliverables. • Familiar with standard concepts, practices, and procedures.Education: A Bachelor’s degree in an appropriate field or an equivalent combination of training is necessary.Experience: At least five years of responsible business administration experience is needed. If interested, please apply online at http://track.tmpservice.com/ApplyClick.aspx?id Register to View -9872

Job Title: Executive Assistant at Environmental Non-profit Company: Location: Washington, DC Description: Environmental non-profit organization in Washington, DC is currently seeking a motivated individual who is accustomed to taking initiative, demonstrates good judgment and strong diplomatic skills as Executive Assistant to the President. The ideal candidate will be experienced in handling a wide range of administrative and executive support responsibilities which will include but are not limited to managing and coordinating the President?s schedule and travel, participating in various research and writing projects and other assigned tasks. The successful candidate should have: * Strong interest in working in the non-profit sector. * IT skills to include proficiency with both MS Office Suite Programs and Mac applications. Knowledge of other computer programs such as website development a plus. * Excellent writing and communication skills. Exhibits professionalism, especially with external interactions both orally and written. * Ability to multi task and work well independently. High level of interpersonal skills to work effectively with a variety of people and handle sensitive and confidential situations. * Strong attention to detail and organizational and analytical skills. * Experience in conference planning. * Other languages helpful for this international organization * Be prepared for a variable schedule. For consideration for this position, please email a cover letter and resume.

Job Title: International Executive Assistant Company: Location: Washington, DC Description: Prominent international Washington/Paris legal institution located in downtown DC and specializing in mergers and acquisitions, corporate Europe/USA investments, assistance or establishment of multinationals is looking for an International Executive Assistant. Bachelors and French language a must. Excellent computer skills, typing, filing and office organization, pleasant communication demeanor in answering phones required. Career advancement, travel to Europe. Start immediately. Excellent compensation package (some weekend required). Principals only.

Job Title: Executive Assistant - Washington, D.C. (4927) Company: Archer Daniels Midland Company (ADM) Location: Washington, DC Description: Job Description:Every day, the 28,000 people of Archer Daniels Midland Company (NYSE: ADM) turn crops into renewable products that meet the demands of a growing world. At more than 230 processing plants, we convert corn, oilseeds, wheat and cocoa into products for food, animal feed, chemical and energy uses. We operate the world’s premier crop origination and transportation network, connecting crops and markets in more than 60 countries. Our global headquarters is in Decatur, Illinois, and our net sales for the fiscal year ended June 30, 2009, were $69 billion. For more information about our Company and our products, visit www.adm.com. Executive Assistant - Washington, D.C.ADM Government RelationsThis is an Exempt position. Responsibilities: Serve as the office manager; maintain office supplies, subscriptions and process invoices as well as maintain contact lists and executive level calendars. Interact with people at all levels, including Members of Congress and high-level USG Administration officials. Communicate and interact with appropriate departments and divisions at corporate headquarters. Manage schedule for fundraising events for DC staff, assisting in preparation of briefing materials for local ADM management in anticipation of Congressional visits. Perform all administrative and clerical functions, including answering telephones, preparing routine and advanced correspondence including letters, memoranda, and reports; and assisting with and independently managing special projects. Responsible for confidential and time-sensitive material. Rely on experience and judgment to plan and accomplish goals in a professional manner. Requirements: Ideal candidate will have an Associate's degree or its equivalent with at least 5 yearsof experience in a government or corporate office environment. Proficient in Microsoft Office, including Word and Excel. Ideal candidate is a highly organized self-starter, able to keep the office running with minimal supervision.This position offers a complete benefit package, including health, life and dental insurance, 401K/ESOP and pension. Relocation assistance is not available with this position. Office hours are typically 9 am to 6 pm. Additional/flexible hours may be required. ADM requires the successful completion of a pre-employment drug screen and a background check. ADM is an Equal Opportunity Employer

Job Title: Executive Assistant Company: Health & Human Services, Centers for Medicare & Medicaid Services Location: Washington, DC Description: Join the team that helps ensure health care security for millions of Americans. The Centers for Medicare and Medicaid Services (CMS) works in partnership with the entire health care community to improve quality and efficiency in an evolving health care system and provides leadership in the broader health care marketplace. Our effectiveness depends on the capabilities of a dedicated, professional staff who is committed to supporting these objectives. A career with CMS offers the opportunity to get involved on important national health care issues and be part of a dynamic, fast-paced, and highly visible organization. Explore the benefits and value associated with joining our team! If you're ready to make significant positive changes in the administration and execution of American health care, apply to our vacant positions today.ORGANIZATION LOCATION:Centers for Medicare & Medicaid Services, Center for Medicare Management, located in Washington, DC. Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere.  Join HHS and help to make our world healthier, safer and better for all Americans.KEY REQUIREMENTS: You must be a U.S Citizen or National to apply for this job. Be sure to read the "How to Apply" section for all required documents. Background and/or Security Investigation is required. You may be required to serve on a (1) year probationary period.

Job Title: EXECUTIVE ASSISTANT Company: Homeland Security, Federal Emergency Management Agency (FEMA) Location: Washington, DC Description: As an executive assistant in the Department of Homeland Security, Federal Emergency Management Agency, National Preparedness Directorate, you will perform program evaluation and administrative services work to include a variety of special assignments of a confidential and sensitive nature involving complex and urgent problems and special projects spanning multiple operating areas. This job opportunity announcement may be used to fill one or more vacancies at the GS-11 or GS-12 grade level. When disaster strikes, America looks to FEMA. Now, FEMA looks to you! Join our team and use your talent to support Americans in their times of greatest need!KEY REQUIREMENTS: U.S. Citizenship This position requires a Public Trust background check. FEMA employees are subject to 24 hour on-call in the event of an emergency. May be required to serve a one-year probationary period. Travel may be required. Relocation expenses are not authorized.

Job Title: Executive Assistant Company: American Hospital Association Location: Washington, DC Description: Executive Assistant Department: PolicyOffice: Washington DCLocation: Washington, DC The American Hospital Association (AHA) is the national organization that represents and serves over 5,000 hospitals and health systems, and other institutional members, as well as more than 35,000 individual members. We are currently seeking an Executive Assistant to work with our Policy staff. Purpose This position provides a wide range of administrative support for the Vice President and policy staff. The individual works directly with policy staff to establish priorities in work assignments, exercises discretion in the handling of routine and sensitive communications, and stays abreast of organizational activities across departments. The individual manages various projects for policy staff. The Center for Advocacy and Public Policy works directly with Members of Congress and the administration. The workload and schedule are directly related to the demands of the regulatory cycle and regulations and reports issued by executive agencies. The role involves a high degree of member contact on various projects. Essential Functions Organizes correspondence, calendar, records, expense statements and travel arrangements for Vice President and policy staff. Composes general correspondence, routine form letters, memorandums, reports, etc., from written and verbal instructions; may proof and edit documents. Prepares special reports and power point presentations, with graphs and slides as needed. Formats reports to communicate effectively to intended audiences, including staff, boards of directors, association members, and AHA executive leadership. Coordinates editorial process for comments, letters and advisories. Coordinates the editing, design and production process of other policy documents. Assists in formatting and distributing surveys, tabulating results, and preparing summary documents. Maintains websites for key policy areas. This includes identifying content to include in sections of the policy website. May provide technical computer support to the policy staff. Qualifications This position requires a detail-oriented person with excellent verbal, written and organizational skills. Must take initiative and work independently to accomplish many tasks on short deadlines. Advanced computer skills are required which include Word, Excel, PowerPoint and internet. An appropriate background of knowledge would typically be gained through a bachelor’s degree, though a degree is not required, at least 5 years experience in a trade association or administrative capacity. Benefits We offer an excellent compensation package, which includes medical/dental coverage (PPO/HMO), life insurance, short and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, and more! The American Hospital Association (AHA) is an Equal Opportunity Employer and does not discriminate because of race, color, age, gender, religion, national origin, marital status, sexual orientation, medical condition, pregnancy, or disability, and will accommodate individuals with physical and mental disabilities upon request.

Job Title: Executive Assistant - Washington, D.C. Company: ArcherDanielsMidland Location: Washington, DC Description: Every day, the 28,000 people of Archer Daniels Midland Company (NYSE: ADM) turn crops into renewable products that meet the demands of a growing world. At more than 230 processing plants, we convert corn, oilseeds, wheat and cocoa into products for food, animal feed, chemical and energy uses. We operate the world’s premier crop origination and transportation network, connecting crops and markets in more than 60 countries. Our global headquarters is in Decatur, Illinois, and our net sales for the fiscal year ended June 30, 2009, were $69 billion. For more information about our Company and our products, visit www.adm.com. Executive Assistant - Washington, D.C.ADM Government RelationsThis is an Exempt position. Responsibilities: Serve as the office manager; maintain office supplies, subscriptions and process invoices as well as maintain contact lists and executive level calendars. Interact with people at all levels, including Members of Congress and high-level USG Administration officials. Communicate and interact with appropriate departments and divisions at corporate headquarters. Manage schedule for fundraising events for DC staff, assisting in preparation of briefing materials for local ADM management in anticipation of Congressional visits. Perform all administrative and clerical functions, including answering telephones, preparing routine and advanced correspondence including letters, memoranda, and reports; and assisting with and independently managing special projects. Responsible for confidential and time-sensitive material. Rely on experience and judgment to plan and accomplish goals in a professional manner. Requirements: Ideal candidate will have an Associate's degree or its equivalent with at least 5 yearsof experience in a government or corporate office environment. Proficient in Microsoft Office, including Word and Excel. Ideal candidate is a highly organized self-starter, able to keep the office running with minimal supervision.This position offers a complete benefit package, including health, life and dental insurance, 401K/ESOP and pension. Relocation assistance is not available with this position. Office hours are typically 9 am to 6 pm. Additional/flexible hours may be required. ADM requires the successful completion of a pre-employment drug screen and a background check. ADM is an Equal Opportunity Employer

Job Title: Executive Assistant Company: NRI Location: Washington, DC Description: ORIGINAL JOB LISTING Executive AssistantLocation: Washington, DCSalary: Contact: Melissa BrinsfieldPhone: An International Affairs office in the heart of DC is looking for a well tenured Executive Assistant with AT LEAST 5 years of experience. Candidates must have experience in International Relations and excellent Word, Excel, Outlook, and PowerPoint skills. Responsibilities will include arranging travel, managing complicated calendar and meeting schedules using Outlook, drafting correspondence, answering phones, working with the catering department, interacting with clients, and heavy PowerPoint presentations. If this sounds like the perfect position for you, please send your resume to Register to View -staffing.com today. Only qualified candidates will be contacted.Date Posted: 03/02/10