Executive Secretary Jobs in California

Job Title: Executive Assistant Company: Follett Investment Properties, Inc. Location: Gold River, CA Description: Reports directly to Owner/President of the Company. Provides administrative support to the Owner of the Company in an entrepreneurial office setting. The owner of a real estate investment company located in Gold River, California is looking for an energetic individual with strong executive assistant skills to support him with asset development for the company. Duties include a high level of assistance with personal items including calendar, arranging travel, event planning and family items. Confidentiality in handling all personal matters a must. Good verbal and written communication skills including the ability to compose professional letters. Ability to properly prioritize tasks. Strong computer skills and advanced knowledge of Microsoft Office Suite. Mac experience a plus. Real Estate experience required. Health insurance, dental insurance and 401k Plan. Salary DOE.

Job Title: Data Controller Company: Children's Bureau Location: Lancaster, CA Description: Department: Prevention Description This role’s primary purpose is to assist the Lead Evaluations Coordinator in the efforts to interface between both in-house Systems, First Five LA, and the PFF Evaluations Team data collection systems, with an emphasis on data interactions and data analysis as it relates to utilization management and the generation of defined repots. A key element of this role is to ensure that all the data is collected and entered into reports correctly. DUTIES AND RESPONSIBILITIES: Prepare monthly invoicing for Coordinator approval Process and prepare monthly reports for Coordinator approval Monitor funds and promote reports to replenish as needed Provide administrative assistance as needed to support efficient workflow Maintains positive external contacts related to program, including reporting to funding sources, community resources, collaborative partners, all issues related to CB PFF Information Systems, etc Develop and establish data entry performance standards. Coordinate data collection and data entry for Program Evaluation. Identify and resolve any system related obstacle to effective billing. Collaborate with Evaluation Coordinator on workflow and ensure that office-oriented directives and policies and procedures are implemented in a timely manner. Assist in maintaining quality assurance by performing random technical auditing of client records and monitoring. Works within a team-oriented approach to meet the needs of the clients, families, community and the stakeholders and to ensure excellence in overall service delivery in office, home, schools and community. Provide administrative and clerical support to the Lead Evaluations Coordinator to include receptionist duties, inventory and order of office supplies with necessary approval, and maintenance of calendar of events and room schedule for office use as needed for coverage. Requirements: Two years experience in data entry required. Minimum two years comprehensive experience related to computer information concepts. Proficient in Word, Excel, Access, and Internet savvy. Ability to perform queries in Excel and Access a must. Superior record accuracy and detailed oriented Strong team and organizational and time management skills Good oral and written communication skills, including positive face to face and telephone interaction skills Ability to multi-task and perform general administrative duties, including office machines, record-keeping and filing. Strong analytical and follow up skills are a must. Ability to work in a multi-cultural environment required. Demonstrated strong communication and interpersonal skills required. Previous experience involving teamwork/team building to accomplish a common goal required. Job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. They are meant to be accurate reflections of the principal job elements. This description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow other instructions and to perform any other duties requested by his or her Manager and/or Supervisor.

Job Title: Executive Assistant , Sales & Marketing - San Bruno , CA Company: DaVita Location: San Bruno, CA Description: The OpportunityDaVita Rx is looking for someone who loves organizing things, knows no limits in the number of projects and details that can be managed, is carefully attentive to detail while always keeping the goal in mind, communicates crisply in flawless English to a wide range of constituents and is passionate about making our entire organization run smoothly, efficiently and with a healthy dose of fun.The Executive Assistant will work as partner to a busy executive, who travels constantly and manages a geographically dispersed team. S/he will become integral to the daily work and will find ways to support and manage the work flow. The role includes traditional EA duties like arranging meetings and travel, keeping the calendar (as facilitator and sometimes gatekeeper), and managing correspondence. It also has room for broadened responsibilities (depending on the persons skills and interests) in communicating to executives, vendors, and employees, managing projects, running reporting, and doing analysis.This position is ideal for someone who has worked in small/medium sized organizations that change rapidly and who loves making sense of chaos. About DaVita RxDaVita Rx was created in 2005 to deliver prescription drugs to patients receiving care in DaVita dialysis clinics. Today DaVita Rx is the largest renal pharmacy in the U.S. and serves more than 14,000 patients in 30+ states. Utilizing three high capacity pharmacy operations, we deliver on our promise of the highest levels of quality care and are committed to improving the lives of our patients.DaVita Rx is a unique entrepreneurial opportunity in the context of a successful Fortune 500 company (DaVita Inc. Ticker: DVA). The business has grown from inception to %24100 million in annual revenue in just over three years. The potential for further growth is very substantial, projected at greater than 100% over the next 12 months.The PositionProviding comprehensive administrative support to National Director of Sales and Marketing and management teamCoordinate team workflow and operationsEnsure Directors communication and interaction with direct reports and team membersProvide superior customer serviceFacilitate positive internal and external relationsManage reporting for sales and marketing function

Job Title: Executive Assistant - Company: Company Confidential Location: Oakland, CA Description: Immediate need for a top notch Executive Assistant! Large, well-known Financial organization needs a polished and professional, experienced Executive Assistant for a full time temporary to permanent opportunity. This position will be supporting the head of Human Resources so attention to detail and extreme care with handling sensitive information is every important. Heavy travel management and meeting coordination required. Required Computer Skills: Word with mail merge knowledge, strong Outlook, basic excel. Apply for this exciting position today!

Job Title: Executive Assistant Company: Company Confidential Location: Santa Ana, CA Description:   Normal 0 false false false MicrosoftInternetExplorer4   /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal p Register to View Section1 div.Section1 /* List Definitions */ Register to View l0 Register to View l0:level1 Register to View l1 Register to View l1:level1 Register to View l2 Register to View l2:level1 ol ul -->  /* Style Definitions */ table.MsoNormalTable Law Firm specializing in Chapter 7 Bankruptcy seeks anExecutive Assistant experienced in handling a wide range of executive supportrelated task and must be able to work independently. The ideal candidate mustbe exceedingly well organized, flexible and enjoy the challenges of working ina fast-paced environment, sometimes under pressure, remaining flexible,proactive, positive and resourceful. The ideal candidate must communicate effectively withinternal personnel and external individuals/?groups including customers and candidateswith a high level of professionalism and confidentiality. This person must alsopossess excellent verbal and written communication skills.   Duties andResponsibilities:  Organizing and maintaining calendars via MS Outlook, answering incoming calls and initiating prompt responses, prioritizing schedules to ensure the most critical matters are handled or responded to in a timely manner  Facilitating day-to-day requests and other critical action items on behalf of the Executive. Developing and creating written materials, communications, documentation, memos, and internal messaging targeting a variety of audiences and levels of management  Coordinating the workflow of the direct reports and collaborating on special assignments Handling general clerical duties, such as faxing, filing, photocopying, binding, and completing business expense reports and other tasks.?  Conducting research and performing detailed analysis to complete various projects.?  Working on problems of diverse scope requiring independent judgments to resolve day-to-day issues Schedules all internal and external meetings, conferences, and appointments.?  Interacts with Board Members, Investors, and other high-level contacts on a day-to-day basis.?  Prepares PowerPoint presentations, and responds to requests for information.?  Screens incoming calls and correspondence, and responds independently when possible.?    Qualifications / Skills and Knowledge Requirements:    Excellent organization skills Motivated, takes pride in quality of work Ability to independently anticipate and prepare in forward-looking items Accuracy and attention to details required.? Strong interpersonal and professional communication skills.? Must be able maintain strict confidentiality in all matters.? Team player with a flexible work style and positive attitude.? Independent worker and ability to take directions well.? High achiever, self-starter with a high degree of initiative Ability to assess priorities and organize work to meet deadlines and requirements.? Present professional image and able to interface with all levels of the organization.? Excellent computer skills – Word, Excel, Power Point and Microsoft Outlook ? Ability to type at least 50 WPM Associates degree or higher prefer.? Three to five years of administrative support with experience at a senior level.?

Job Title: Executive Assistant - Transportation Company: ACT-1 Location: West Sacramento, CA Description: Job Description:Are you a top performer? Do you like to turn challenges into accomplishments? We have a terrific opportunity for a professional individuals ready to move ahead in their career. As an Executive Administrative Assistant, you will be responsible for providing executive level support to the CFO, Controller and VP of Operations, Managing terminal offices, supervising the accounting department and supporting upper management with daily administrative functions to include: data-entry, arranging meetings, managing itineraries and working in a fast-pace, challenging environment. Ideal candidates will possess great organizational skills, be detail-oriented and have excellent communication skills. This position offers top compensation, benefits and retirement. IF YOU ARE CURRENTLY WORKING - WE CAN HANDLE YOUR SEARCH CONFIDENTIALLY. Apply for this great position as an Executive Admin today! You can view all of our jobs online at http://www.act-1.com/?sc=11&id=513551

Job Title: Executive Assistant III Company: Time Warner Location: Burbank, CA Description: Posting Job Title Executive Assistant III TimeWarner Division Warner Bros. Entertainment Group WB Business Unit DC Entertainment Industry Film Production and Distribution Location United States - California - Burbank Requisition # 116901BR Position Type Full Time Posting Job Description SUMMARY OF POSITION E.C. Publications, Inc. seeks an Executive Assistant III for the DC Entertainment Executive department. Position will assist EVP with all administrative & office management tasks. JOB RESPONSIBILITIES Maintains organized information & work flow systems for EVP. Handles heavy call volume politely and professionally. Able to screen and roll calls as appropriate. Maintains a log of incoming calls. Prepares and organizes heavy influx of e-mail & correspondence for EVP. Oversees, maintains and understands EVPâ??s filing system and is able to do so independently with little direction from EVP. Must be able to remember and retrieve filed correspondence. Develops & maintains numerous databases including files, registers, phone logs and manuals. Coordinates daily schedule of key activities including setting up appointments, arranging meetings, & coordinating special events. Coordinates signing of various documents by EVP. Arranges for most time & cost efficient business travel for EVP. Prepares T&E expense reports. Arranges to fix all computer and building-related problems as needed by EVP. Acts as department liaison with other departments and/or outside organizations. Composes memos & correspondence representing EVP to internal & external parties and follows up on this correspondence. Sustains a detailed knowledge of general office procedures and WB policies and procedures. Other tasks & projects as assigned. JOB REQUIREMENTS BA/BS degree in Marketing, Business or related field required. 3-5 years executive assistant experience. Experience working on the WB lot and knowledge of how to get things done through the lot systems. Typing at 50 wpm required. Proficient with Apple Computer systems. Including iCal, iDisk etc. Advanced skills in Entourage, Word & Excel for Mac required. Knowledge of PowerPoint and Photoshop a plus. Must be familiar with DC Comic characters & product while being able to maintain the necessary confidentiality and discretion. Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats. High level of discretion and professionalism. Excellent communication skills, both verbal & written, articulating issues politely and professionally. Ability to communicate effectively & tactfully with all levels of personnel. Must pay close attention to detail, maintain confidentiality, and problem solve (within scope of responsibility). Must have excellent power of recall. Excellent organizational & follow-through skills. Ability to work well under time constraints. Ability to handle multiple tasks in fast-paced environment. Ability to work independently as well as part of a team. Must have initiative and be a self-starter.

Job Title: Executive Admin Assistant Company: Huawei Technologies Location: Santa Clara, CA Description: Job Description: Futurewei Technologies Inc. DBA Huawei Technologies (USA) is a leading global telecommunications solutions provider with long-term partnerships with operators around the world. Our passionate employees and unmatched R&D capabilities enable us to react swiftly and effectively to meet our customers' needs with a comprehensive and customized set of end-to-end solutions and products. This position will be responsible for providing high level administrative support directly to support our CEO of USA R/D. You will also be expected to handle multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines. Responsible for organizing functions, events and meetings. This position will also support the CEO with Procurement and Payment related events. Will also generate and track paperwork that is submitted to the management team for approval. Expected to manage business trips including travel visa applications and keep track of vacation status, maintain group personnel records, generate monthly reports. Responsible for supporting our CEO with their budget planning and team building events. Additionally, this role will have access to highly confidential, sensitive and proprietary information. Consequently, the ability to exercise and demonstrate sound judgment and discretion will be imperative. Requirements: This position involves working with multiple individuals and departments at all levels of the company. Outstanding interpersonal, communication, influencing and organization skills are essential in this position. Additionally, this role will have access to highly confidential, sensitive and proprietary information. Consequently, the ability to exercise and demonstrate sound judgment and discretion is imperative. Stable work history is mandatory. Prior experience working in a global company and providing support is required. The ideal candidate will bring a history of delivering results under aggressive deadlines, excellent attention to detail, the capacity to work on multiple projects and assignments simultaneously, and strong organization and planning skills. Must be computer savvy on MS applications The ability to handle multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines Superior project management skills, with previous experience at coordinating various types of functions, workshops and meetings involving participants. Outstanding judgment and discretion in handling confidential or sensitive information, including written correspondence that is sent directly to the BUs. Effective skills and resourcefulness in collaborating with multiple individuals and audiences in order to accomplish results Desired Qualifications: Prior experience providing administrative support in high tech companies is required. Previous experience at coordinating international travel arrangements Fluency or proficiency in Mandarin language is a requirement.

Job Title: Administrative Supervisor - PRN/Variable Company: Hospital Corporation of America Location: Thousand Oaks, CA Description: The House Supervisor prescribes, delegates and coordinates nursing care provided throughout the hospital.The tasks and responsibilities include:•Supervises and directs the provision of all aspects of patient care. •Assists in providing effective distribution and utilization of personnel with particular emphasis on staffing for nursing areas.•Meets with patients, family members and other customers to discuss concerns and unmet needs. Coordinates the response.• Manages the resolution of issues that arise during the course of the shift .Executes decisions in the absence of the Hospital Administrator. Determines need to contact Administrator on Call.•Evaluates issues and identifies trends. Communicates trends to hospital leadership and collaborates on problem solving to address trended issues.•Serves as the leader of the hospital safety plan in the absence of hospital administrators and other leaders. Includes coordinating the response to reported incidents including employee injuries.•Monitors and evaluates clinical standards within the Hospital.Ensures that age and culturally appropriate care is given.•Follows Standard Precautions using personal protective equipment as required for procedures.

Job Title: Executive Assistant Company: Volt Workforce Solutions Location: Thousand Oaks, CA Description: We require all prospective applicants to have a minimum of six years of administrative experience within an office and corporate setting. All Executive Assistants must be well versed in editing, document control, calendaring, processing expense reports, as well as all MS office applications. All candidates must have a proven record of handling multiple-projects at one time. Potential employees must be sensitive to client's needs and confidential materials. All qualified candidates will posses at least an intermediate proficiency in creating and managing Microsoft Word, Excel, Outlook, and PowerPoint documents. All candidates should possess an ability to manage client's needs in the absence of executive managers and will have a strong ability to prioritize and schedule workflow to meet executive management's needs. Strong written and verbal communication skills are required.