Executive Secretary Jobs in Arkansas

Job Title: Executive Assistant Company: Location: Little Rock, AR Description: This is a great opportunity to support management positions of donors, sponsors and volunteers in Little Rock, Arkansas. A competitive benefit package is a plus to this job! Starting salary begins in the mid to upper 30,000. Apply now for immediate consideration!

Job Title: Executive Assistant - Little Rock, AR Job Company: Stryker Location: Little Rock, AR Description: Executive Assistant - Little Rock, AR Job Job Title: Executive Assistant - Little Rock, ARDivision: Stryker OrthopaedicsLocation: (Country - State) United States - ArkansasCity or Sales Region: Little RockBusiness Function: AdministrativeShift: 1stEducation and/or Special Training: EDUCATION:* Associates Degree or equivalent work experience.* Formal training and on-the job experience using Microsoft Office suite technology, including Word, Excel and PowerPoint.* Prefer training in Access or other complex data management program/system.* Fluency in Spanish a plus (certain departments).Job Description: JOB DESCRIPTION:Provide administrative support to the VP and management of a department/function. Facilitate projects/programs as assigned. Administer deparmental budget, under the direction of the VP. Facilitate planning and delivery of various programs and tools.ESSENTIAL DUTIES AND RESPONSIBILITIES:* Prepare correspondences via email and memos to ensure communications with Branch Managers and Agents* Retrieve and process all mail* Prepare all Expense Reports for the Area Vice President; documenting these reports for future reference* Process all Expense Reports for the Branch Managers by obtaining the necessary signature and forwarding to Accounts Payable; documenting these reports for future reference* Process all Surgeon Education Grant Requests for Sales Reps by obtaining the necessary signature and forwarding to Accounts Payable; documenting these reports for future reference* Process all Instrument Request Forms for the Area Branches by obtaining the necessary signature and returning the document to the Branch* Coordinate and book all travel arrangements for the Area Vice President and others as needed including annual meetings: NSM, AAOS and Snowmass.* Organize and file all hard copies of documents and product information for future reference* Prepare the Monthly Sales Team Report on a monthly basis by collecting and collaborating information from Area Branches and Agencies* Prepare Monthly Percentage Growth Reports by collecting and collaborating information from Dan Kirksey in Sales Operations* Order or copy articles for distribution to Branch Managers, Agents, and/or Sales Reps* Participate in trainings of newly released web based systems as needed* Order office supplies as needed* Manage updates to sales rep and management contact information* Plan annual 2Q meeting for all SWArea managers* Implement and manage project ideas conceptualized by Area Vice President on an as-needed basis.Qualifications/Work Experience: QUALIFICATIONS:* Experience preferred in corporate environment and the specific department (sales) to be supported* Ability to provide administrative support to departmental executives and executives across the division* Proficiency using Microsoft Office Suite technology, including complex document creation, spreadsheet creation and presentation creation. Demonstrated proficiency in e-mail and calendaring systems, preferring Outlook proficiency. Prefer demonstrated proficiency in departmental system navigation and report writing, where applicable.* Detail-orientation* Ability to take initiative, learn new concepts/processes, and improve current processes* Ability to provide rapid, accurate response to confidential/sensitive requests and to routinely handle confidential information* Ability to prioritize multiple simultaneous deliverables and work in a demanding environment* Demonstrated interpersonal, oral and written communication skills* Ability to support AND dedication to work in an environment that values customer servicePercent Travel Required 10%Requisition ID: 11283BR

Job Title: Executive Assistant Company: OfficeTeam Location: Fayetteville, AR Description: Executive AssistantExecutive Admin with 5 years of experience. Advanced Microsoft Office skills (Word, Excel, Powerpoint) and a strong sense of urgency. Little to no overtime required but need someone with the flexibility of working overtime if a special project requires. To Support HR, Legal and Marketing.All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.Additional InformationLocation: Cary, NCJob ID: 03220-111666Experience: Advanced Scheduling Apt / Calendar Management, Advanced Prepare Presentations, Intermediate Travel Arrangements, Intermediate Conference Room Setup and Cleanup, Advanced Basic Office Skills, Advanced MS Word, Advanced MS PowerPoint, Advanced MS Excel.Unit: OfficeTeam

Job Title: Office Administrator/Executive Assistant-Rogers, Arkansas-Temporary Company: Cadbury Location: Rogers, AR Description: Administrative Assoicate/Channel Coordinator – Walmart / SAM’S Club Channel – Working under the direct supervision of the Channel Vice President is responsible for all administrative support functions across multiple disciplines for the channel team. Including but not limited to Customer Marketing, Retail, Logistics and Account Management functions. Accountabilities - Manages Multiple Projects & Objectives: Ability to effectively prioritize, organize and coordinate multiple deliverables across different disciplines and can discern the appropriate the sense of urgency. - Forward Thinking: Able to anticipate the needs of the team and the business. - Demonstrates High Levels of Professionalism: Represents the team both internally and externally and is also effective at working under pressure. - Clear Communication Skills: Able to articulate clearly in both verbal and written form. - Collaboration: Works well with others and excels in a team environment. - Confidentiality: Maintains the confidentiality of sensitive company information. - Proficient in MS Office, Outlook, Power Point, Excel, and Word. Major/Essential Responsibilities and Tasks (% of time for each wherever possible) Sales Reporting (10%) - Downloads and provides routine sales reports from proprietary database. - Responsible for DPR collection from channel along with coordination and submission to Finance on a timely manner. - Develops, updates and maintains the Channel Team Intranet Site to include Department roster, addresses/phones, etc. Channel Support (35%) - Troubleshoots any minor IT issues for the field. - Coordinates all new hire “on-boarding” process to include IT (computer, Voicemail, Email), Notification, supplies. - Will handle periodic special requests from the field for spreadsheets, presentations, etc. - Researches information/answers for our non-Bentonville based colleagues. - Trade event requests, sample mailings, sales and retail team materials, presentations, supplies and equipment. - Processing all channel specific non-TPF claims. - Assists Channel Colleagues on special requests, gratis orders etc. - Periodically will research any major customers website and inform team of any changes or updates. Meeting Management (5%) - Plans and coordinates all channel meetings to include, hotel, conferences rooms, meals and travel (when appropriate). Administrative Support (45%) - Helps identify issues with expense reports that cannot be handled by Channel Director and/or direct reports. - Responsible for updating various reports, channel lists, customer lists etc. - Coordinates special requests such as flowers, gifts for Channel Director and sales team. - Provides administrative support functions for our Channel Retail Team. - Monitors vacations and calendars for Channel Directors and all direct reports. - Assists with the coordination of various team specific meetings (such as Channel Leader, Team Leader and NAM folder reviews, Weekly Team Meetings, etc). - Support for channel members – i.e., deduction management, logistics functions, etc. - Maintain master calendar for internal meeting rooms. - Receive and distribute all incoming mail and coordinate outgoing mail, courier services, postage meter account, etc. This is intended to include bulk mailing as needed for our Retail Team. Office Management (10%) - Responsible for coordinating and maintaining all office supply needs. - Facilitates and maintains operations of office equipment (Fax machines, Copier, Printers, Phone systems, LAN, Security Systems, Video Conference Equipment, etc). - Responsible coordinating the maintenance of commons areas (break room, meeting rooms, sample room, storage areas, etc). - Staff liaison for tenant/landlord needs and our internal Facilities Management Team point of contact. Requirements: BA/BS Preferred. - 3-5 years administrative experience. - Advanced computer skills (Word, Excel, PowerPoint, Lotus Notes). - Excellent oral and written communication skills. - Ability to manage multiple tasks with accuracy, and a high sense of urgency, responsiveness and follow through is critical. - Demonstrated ability to anticipate deadlines and to thrive in a fast paced environment. - Able to take initiative and work independently with minimal supervision. - Possess strong skills in creating and developing presentations. - A sense of creativity to contribute to the needs of the position

Job Title: Executive Secretary Company: Snelling Personnel Services Location: Fort Smith, AR Description: Job Purpose:Enhances executive's effectiveness by providing administrative/clerical support. Duties:* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.*Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.* Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.* Customer Service both in person and over the phone. * Maintains confidential information & completes projects as assigned. * Prepares reports by collecting and analyzing information.* Utilizes filing and retrieval systems; recording meeting discussions.* Maintains professional and technical knowledge by attending educational workshops & reviewing professional publications. * Contributes to team effort by accomplishing related results as needed.Skills/Qualifications:Administrative, Written Communication Skills, Scheduling, Microsoft Office Skills, Secretarial skills,  Organization,Time Management, Clerical skills, Verbal Communication

Job Title: Executive Administrative Assistant/Office Manager Company: Location: Fayetteville, AR Description: Global company seeks experienced self-starter and pro-active Executive Administrative Assistant to manage the entire operations of their Rogers location. Proficiency in Microsoft Word, Excel, Outlook and Power Point is a MUST. Candidate needs to be able to effectively troubleshoot and solve problems. Previous experience in a similar role along with A/P, A/R, scheduling and travel arrangements for different time zones are part of the minimum requirements. Please submit your resume via email to FirstStaff at Register to View

Job Title: Executive Assistant / Admin Position Company: Location: Little Rock, AR Description: Executive Assistant / Admin Position Position reports to the Director of the company. Overall responsibility is to assist the Director and perform general administrative duties. Key areas of responsibility include performing database management in Access such as data entry and database relationship management, preparing for and sometimes attending meetings in place of the Director, answering phones, filing, copying, faxing, etc., and assisting the Director in whatever way possible, such as arranging travel or meetings, or performing tasks that will allow the Director to focus on more pressing issues. Consulting is done with the office event planner, bookkeeper, and client board members. This position starts at part time but could increase based on qualifications and/or workload. Occasional before or after hours work is sometimes required. The ideal candidate for this position should possess an acute attention to detail, a strong sense of client service, high organizational skills, the ability to juggle several different tasks at once, strong computer skills (especially in Microsoft Office programs), and the candidate should also be flexible and able to learn new tasks quickly to accommodate clients. Please forward a resume complete with at least three reference with phone numbers and a good daytime contact number and or email.

Job Title: Executive Assistant - Little Rock, AR Company: Stryker Location: Little Rock, AR Description: Provide administrative support to the VP and management of a department/function. Facilitate projects/programs as assigned. Administer deparmental budget, under the direction of the VP. Facilitate planning and delivery of various programs and tools.ESSENTIAL DUTIES AND Prepare correspondences via email and memos to ensure communications with Branch Managers and AgentsRetrieve and process all mailPrepare all Expense Reports for the Area Vice President; documenting these reports for future referenceProcess all Expense Reports for the Branch Managers by obtaining the necessary signature and forwarding to Accounts Payable; documenting these reports for future referenceProcess all Surgeon Education Grant Requests for Sales Reps by obtaining the necessary signature and forwarding to Accounts Payable; documenting these reports for future referenceProcess all Instrument Request Forms for the Area Branches by obtaining the necessary signature and returning the document to the BranchCoordinate and book all travel arrangements for the Area Vice President and others as needed including annual meetings: NSM, AAOS and Snowmass.Organize and file all hard copies of documents and product information for future referencePrepare the Monthly Sales Team Report on a monthly basis by collecting and collaborating information from Area Branches and AgenciesPrepare Monthly Percentage Growth Reports by collecting and collaborating information from Dan Kirksey in Sales OperationsOrder or copy articles for distribution to Branch Managers, Agents, and/or Sales RepsParticipate in trainings of newly released web based systems as neededOrder office supplies as neededManage updates to sales rep and management contact informationPlan annual 2Q meeting for all SWArea managersImplement and manage project ideas conceptualized by Area Vice President on an as-needed basis.