Executive Secretary Jobs in Arizona

Job Title: Executive Assistant Company: Location: Phoenix, AZ Description: Place: Prime View, L.L.C. Scottsdale, AZ About Prime View: Prime View is an 15 year old, award winning online advertising agency in Scottsdale, Arizona. We produce Web sites, customized ecommerce applications, database driven applications, e-mail campaigns, online marketing strategies, etc. Our organization provides integrated marketing solutions that tie into existing marketing strategies. Job Description: We are currently looking for an Executive Assistant with duties such as following up on incoming leads, client proposals, preparing reports, general office skills & phones. Organize day to day meetings, phone calls and managing CEO's schedule - Proficient with Windows office programs. Power Point is a Plus ? Article Writing is a Plus Personal Characteristics: We are looking for a motivated individual, eager to succeed -Positive thinker with a can-do attitude -Able to Multitask -Strong organizational skills - Excellent oral and written communication skills - Must be able to work independently and in a team environment. -Outgoing and friendly? Able to leave drama at home ? Must have reliable transportation ? Business casual attire is required- Must have reliable daycare (if it applies) - High School diploma or equivalent -Customer Service experience required - Criminal background check. We need someone to start ASAP...please email your resume; we will review them and respond to those that we wish to interview. Send your resume to: Register to View Prime View, L.L.C. www.primeview.com ?Location: Scottsdale ?Compensation: $24,000.00

Job Title: Executive Assistant Company: LAI International Location: Scottsdale, AZ Description: LAI International is seeking an experienced Executive Assistant, to join its corporate offices in Scottsdale, AZ. THE POSITION SUMMARY To provide executive, administrative and secretarial support to Corporate Managers. PRIMARY RESPONSIBILITIES • Manages calendars and schedules appointments. • Maintains and publishes corporate monthly calendar. • Screens incoming calls and correspondence and responds independently when possible. • Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget. • Prepares agendas, notices, minutes and resolutions for corporate meetings. • Takes and transcribes dictation, composes and prepares confidential correspondence, reports and other complex documents. • Responds to routine external correspondence. • Types memos, purchase requisitions, payment requests and other department forms and documents. • Creates and maintains database and spreadsheet files. • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings for all sites. • Prepares weekly expense reports. • Maintains confidentiality of all corporate, personnel and research matters. • Produces daily company update. • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image. • Supervises and coordinates overall administrative activities for the Corporate Office. • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. • Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies. • Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.) • Performs other duties as assigned.

Job Title: Executive Assistant - Sales & Marketing Company: First Service Networks Location: Scottsdale, AZ Description: Position OverviewThe executive sales and marketing assistant will be primarily responsible for executive appointment setting, administrative support of the sales and marketing team, and project management of ongoing marketing campaigns.  The position will report to the VP of Sales & Marketing and will work directly for FSN’s sales team qualifying and selling target accounts. Key Responsibilities·         Maintain company sales & marketing database through active calling and prospecting into FSN target markets·         Development and delivery of “appointment leads” to sales team·         Assist in development of target account profiles including identification of key decision makers and account procurement processes·         Coordinate development and  delivery of direct marketing efforts and sales material distribution·         Provide overall administrative support to sales and marketing team including proposal generation, RFP responses and the like·         Perform occasional market research campaigns ·         Provide Sales / Marketing performance reporting·         Manage and coordinate Trade Show Marketing efforts·         Monitor and react to inbound requests for information·         Responsible for “bid-list”  tracking and inclusion of FSN on all available procurement processes  Requirements·         Strong work-ethic·         Excellent communication skills (verbal and written) as well as listening skills·         High attention to detail with superior project management skills·         A basic understanding of marketing and sales processes·         Most importantly… An ability to connect with people over the phone and communicate FSN’s value Preferred Candidates·         At least 2 years of prior experience·         Some college work (with courses in business/marketing preferred)·         Strong knowledge of MS Office, spreadsheets and marketing/design software

Job Title: Executive Assistant - Phoenix, AZ Job Company: Stryker Location: Phoenix, AZ Description: Executive Assistant - Phoenix, AZ Job Job Title: Executive Assistant - Phoenix, AZDivision: Stryker OrthopaedicsLocation: (Country - State) United States - ArizonaCity or Sales Region: PhoenixBusiness Function: AdministrativeShift: 1stEducation and/or Special Training: EDUCATION:* Associates Degree or equivalent work experience.* Formal training and on-the job experience using Microsoft Office suite technology, including Word, Excel and PowerPoint.* Prefer training in Access or other complex data management program/system.* Fluency in Spanish a plus (certain departments).Job Description: JOB DESCRIPTION:Provide administrative support to the VP and management of a department/function. Facilitate projects/programs as assigned. Administer deparmental budget, under the direction of the VP. Facilitate planning and delivery of various programs and tools.ESSENTIAL DUTIES AND RESPONSIBILITIES:* Prepare correspondences via email and memos to ensure communications with Branch Managers and Agents* Retrieve and process all mail* Prepare all Expense Reports for the Area Vice President; documenting these reports for future reference* Process all Expense Reports for the Branch Managers by obtaining the necessary signature and forwarding to Accounts Payable; documenting these reports for future reference* Process all Surgeon Education Grant Requests for Sales Reps by obtaining the necessary signature and forwarding to Accounts Payable; documenting these reports for future reference* Process all Instrument Request Forms for the Area Branches by obtaining the necessary signature and returning the document to the Branch* Coordinate and book all travel arrangements for the Area Vice President and others as needed including annual meetings: NSM, AAOS and Snowmass.* Organize and file all hard copies of documents and product information for future reference* Prepare the Monthly Sales Team Report on a monthly basis by collecting and collaborating information from Area Branches and Agencies* Prepare Monthly Percentage Growth Reports by collecting and collaborating information from Dan Kirksey in Sales Operations* Order or copy articles for distribution to Branch Managers, Agents, and/or Sales Reps* Participate in trainings of newly released web based systems as needed* Order office supplies as needed* Manage updates to sales rep and management contact information* Plan annual 2Q meeting for all SWArea managers* Implement and manage project ideas conceptualized by Area Vice President on an as-needed basis.Qualifications/Work Experience: QUALIFICATIONS:* Experience preferred in corporate environment and the specific department (sales) to be supported* Ability to provide administrative support to departmental executives and executives across the division* Proficiency using Microsoft Office Suite technology, including complex document creation, spreadsheet creation and presentation creation. Demonstrated proficiency in e-mail and calendaring systems, preferring Outlook proficiency. Prefer demonstrated proficiency in departmental system navigation and report writing, where applicable.* Detail-orientation* Ability to take initiative, learn new concepts/processes, and improve current processes* Ability to provide rapid, accurate response to confidential/sensitive requests and to routinely handle confidential information* Ability to prioritize multiple simultaneous deliverables and work in a demanding environment* Demonstrated interpersonal, oral and written communication skills* Ability to support AND dedication to work in an environment that values customer servicePercent Travel Required 10%Requisition ID: 10559BR

Job Title: Executive Assistant Company: Company Confidential Location: Phoenix, AZ Description: A growing call center in North Phoenix is looking for an experienced, professional Executive Assistant.  This position reports directly to the CEO and has excellent advancement opportunities. Administrative Assistant to Executives / Office Manager:Manage the CEO’s office, including all visitors, answering phone calls, responding to email inquiries, and draft correspondence for reviewMaintain the CEO’s calendar on a daily basis, confirming and coordinating appointments, prioritizing and streamlining Organize and maintain CEO’s office and files, both electronic and paperPrepare and pre-approve all employee’s expense reportsHandle extremely confidential assignments Schedule, organize and attend key meetings and provide accurate minutes  Coordinate company travel, create detailed itineraries and establish corporate rates at frequently visited locationsMaintain corporate house, including booking, scheduling repairs and cleaning, etc.·         Vending machine maintenance (order products and keep machines stocked)Licensing Compliance:·         Obtain licensing in all required jurisdictions in the U.S. and facilitate the timely renewal of each·         Maintain bonds·         Maintain Certificate’s of Authority for all jurisdictions·         Maintain Registered Agents·         Provide reports on demand regarding licensure statuses·         Track and maintain Collection Manager licensures and/or contracts·         Track and maintain Collector licenses for applicable jurisdictions·         Maintain Files/Database and create reports as neededContracts:·         Maintain Client Contract Files (Electronic and hard-copies)·         Responsible for obtaining executed contracts·         Provide documentation to client to satisfy contractual obligations (insurance certificates)·         Liaison with executives and legal regarding contract reviews Letters:·         Responsible for developing new letters in compliance with State/Client requirements·         Maintaining complete matrix of all letters and versions on file·         Obtain Attorney approval on all new letters·         Coordinate between Client Services / Operations / Systems to implement new letters through systemComplaints:·         Prepare responses to FDCPA or other complaints received (including any investigation / documentation required).  May include coordination with legal counsel if applicable.·         Maintain complaint log and response files for any and all correspondence related to such complaintsMonitoring/Quality Assurance:·         Quality control – Monitoring reviewing accounts to ensure FDCPA and client compliance·         Develop FDCPA Training and Testing Materials and coordinate with HR to ensure all employees are tested on a Quarterly basis as required·         Develop FCRA Training and Testing Materials and coordinate with HR to ensure all employees are tested on routine basis as determinedRequirements:Superior Level Microsoft Office Proficiency Ability to work with VIPs Handle multiple assignments while working with diplomacy and efficacy in a highly pressurized environment Handle confidential information with exceptional judgment and discretion Ability to take initiative and follow up Excellent writing and communication skills Strong ability to organize Strong time management skills Strong problem solving skills Please submit your salary history with your resume.  No recruiters please.

Job Title: Executive Admin Assistant Company: Location: Phoenix, AZ Description: We are a super fun , fast growing company near Chandler Fashion Square and are looking currently looking for an Executive Assistant to work with our Executive Team. Even though we are a 10 year old company, yes, we are growing faster than ever. The atmosphere is first class professional, mixed with the occasional foosball games in our in house café, or challenges put on by our in house personal trainer for our gym. If you are outgoing , fun, well organized and get the job done, this is the company for you. Personal growth is expected and advancement opportunities are seen frequently. Ok , now for the stuff you must have in order to work here? well, beyond the previous fun stuff mentioned. You could be assigned to do: ? Filing ? Organizing tradeshows ? Client proposals ? Compete in foosball or Ms. Pacman tournaments ? Dictation ? Preparing reports ? Follow up on calls , emails or other issues ? Organize travel and meeting calendars ? Proficient with Microsoft Word, and Excel. If you have these bonus skills, you just moved up a notch in my book: ? Powerpoint ? Internet proficient ? Math wizard ? Discount shopper ? Can actually win at foosball Wow. So you past all that ? OK. Well you're almost there. I think you?re going to be great for us. Couple more personal, almost innate characteristics, we require: ? Personally motivated to flawlessly complete tasks on time and under budget. ? Can you do more than one thing at once, also known as multi-task? (and chewing gum doesn?t count as one) ? Did I say extremely organized? ? Excellent oral and written communication skills ? Can work independently but is a key member and active partcipant of our team We need someone to start yesterday (or the day before) so please email your resume. We will sort them in alphabetical order, staple them nicely and respond to those that we wish to interview (well if we had YOU here we would but for now, we will review them in disorder, but still call the ones we wish to discuss this further). If I have typos in this, (I think there is one) well, that?s why we need you! Let us know what?s next in your career and how we may be able to help.

Job Title: Executive Assistant Company: Terralever, LLC Location: Tempe, AZ Description: Register to View -face Register to View -face Register to View -face Register to View Section1 P.MsoNormal LI.MsoNormal DIV.MsoNormal A:link SPAN.MsoHyperlink A:visited SPAN.MsoHyperlinkFollowed P SPAN.EmailStyle19 .MsoChpDefault DIV.Section1  Terralever Job Description – Executive Assistant Job Description  SUMMARY The fun begins with you helping our Senior Executives be more effective by handling a good deal of their administrative tasks while also helping support some administrative functions corporately. Terralever primarily derives its revenue from online strategy/marketing engagements and high-end interactive development projects (web-sites). Terralever is headquartered in downtown Tempe Arizona. Check us out as an Inc500 fastest growing company or Google us to find out more. We are all over the web. IT’S WHAT WE DO!  Terralever has grown rapidly by adding highly experienced people who perform at a high level, and by attracting clients, who are seeking effective, impeccably managed online marketing projects. If you want to work for a smaller (under 50 employees) firm that honors your experience, integrity (it is not just a word with us) and passion for the business, then we are the company for you. We will give you the resources and authority you need to support our three Senior Executives. OK, you were too lazy to check the web earlier and Google us….maybe that says something about your tenacity.  If you are lucky enough to get an interview, we will certainly explore the attribute of passion. You can find us on the web at www.terralever.com.  ESSENTIAL APPLICANT SKILLS AND RESPONSIBILITIES:  If you are doing the job then you know the game.The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.  The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.  MUST HAVE:       • 5+ years experience supporting at the executive level • Experience managing one or two administrative staff members• Variety of experiences to handle marketing, HR, accounting, financial and general admin tasks • Strong calendar management skills• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook • Experience scheduling travel arrangements for management  STRONGLY PREFER: • Support experience in an interactive, professional services, or marketing environment • Experience successfully creating and/or modifying processes • Bachelor’s degree • Experience managing employees (will be managing the administrative assistant position)• Assist with hardware and software inventory of the office, phone port, set ups of computers and electrical systems including projectors• Ability to take minutes during weekly management and marketing meetings• Be responsible for heavy calendar management, requiring interaction with both internal and external executives as well as consultants, to coordinate a variety of complex executive meetings • Communicate and handle incoming and outgoing electronic communications on behalf of the Sr. Executives • Assist Sr. Executives with preparation of presentation materials • Collect information, review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary • Assist in pipeline/forecast preparation and management • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner • Arrange both domestic and internation travel and reservations for executive management as needed  What punches your interview ticket:  Direct Experience (those without need not apply), passion, tenacity, competency, integrity and a love of the game. WHAT YOU GET:We know you would work for free but we would love to pay you instead: Great base salary in line with your awesome experience  (approx $35 - $40K annually d.o.e) , a 401k plan, a very cool work environment, health, dental and medical insurance (we pay most of it).  Help us succeed and you will prosper also. Contact us:Apply via Monster or email Register to View . No phone calls please!

Job Title: Executive Assistant for Wealth Advisor - Company: Location: Phoenix, AZ Description: Wealth Advisor located in Scottsdale is looking for a detailed oriented self-starter with excellent communication skills and at least two years of administrative/operational experience in the investment/insurance arena to support advisor functions and perform the administrative duties of the practice. Full-time position, no travel required, MS Office Suite experience required, college degree preferred. Send cover letter, resume and salary requirements as attachment to Register to View , No direct phone calls or recruiters will be accepted.

Job Title: EXECUTIVE ADMINISTRATIVE ASSISTANT Company: Adecco Location: Tucson, AZ Description: Responsible for providing a wide range of administrative support to the Vice President and General Manager, including support duties of a highly responsible and confidential nature. Collects and prepares information for CEO's use in discussion/meetings with executive staff and outside individuals; makes high level contacts of a complex nature inside and outside the company; will conduct all travel arrangements and submit expense reports for VP and GM; manages Board of Director Meetings; will plan events and schedule catering as required.3 years experience as an Executive Administrative Assistant providing support to CEO level or above.

Job Title: Financial Statement Administrator/ Executive Assistant Company: Grant Thornton LLP Location: Phoenix, AZ Description:   Financial Statement Administrator / Executive Assistant for a U.S. member firm of an International Accounting Organization Position Summary This position supports senior-level management and requires a motivated individual with exceptional organizational skills, professional demeanor and the ability to work independently with little supervision. This position reports to the Office Manager.   Essential Duties and Responsibilities Financial Statement Preparation This role will be responsible for typesetting, editing, proofreading and coordinating preparation of financial data from supplied information to ensure accuracy, completeness, and adherence to establishment standards and SEC and Financial Reporting Standard This position will be maintaining database records of previous formats, utilizing Macros in Microsoft Word and updating current formats to include additional information. The candidate is responsible for converting images, cross-referencing and loading files to formats. The candidate will also service internal clients’ with word processing needs to include: correspondence, proof reading and letter compositions. Assisting the Audit team with preparing drafts of financial statements (SOI, basis statements and footnotes) for clients. Making edits changes and formatting for various reports at any given time. This candidate must possess the ability to format financial statements, proposals and special projects accurately and efficiently using proficient knowledge of proper business English, spelling, grammar, and punctuation.   Partner and Executive Management Support: Effectively and professionally communicate with office leadership (written and oral). Responsible for managing Partner(s) calendar(s) (independently managing conflicts). This requires advanced calendaring skills in Microsoft Outlook. Enter time and expenses. Create and maintain client and billing files. Generate and distribute weekly and monthly reports. Coordinate meetings and make travel arrangements. Drafting/editing of engagement letters, proposals, presentations and general correspondence. Perform other administrative tasks and special projects, as assigned.            Skills and Qualifications Bachelor’s degree preferred 5+ years of progressive financial reporting and/or word processing experience Administration- Strong administrative skills. Thorough knowledge of administrative practices and procedures. Analysis – Strong analytic skills and ability to identify ways to streamline processes to meet office needs. IFRS knowledge a plus, but not required. Demonstrated excellent, detail-oriented, organizational skills. IFRS knowledge a plus, but not required. Advanced knowledge of MS Word 2007, Excel, and PowerPoint. A MUST! Certification in Microsoft Word 2007 a ++ but not required. Be familiar with MS 2007 Word tool tabs especially with the following:  Page layout (difference between print layout and draft) Recognize word options and how it relates to the whole document Modify Headers/Footers Create/Modify Section breaks/page breaks and page numbering Update Table of Contents Change/Modify Font (name and size) Change/Modify Paragraphs (spacing and pagination) Tables (when and how to use them) Turning Track Changes and how to use them Be familiar with Bookmark and cross reference How and when to use Paste Special types from excel Solid understanding of advanced word features, paragraph formatting, auto-page numbering,         footnotes, financial tables. Familiar with Visio Create combined PDF’s from multiple documents utilizing Nitro, Blue Beam, or Adobe software. Possess excellent spelling, grammar, and typing skills (60+ WPM) Ability to use a calculator for footing client financial statements and performing checking function of financial statements.  This position will be maintaining database records of previous formats, utilizing Macros in Microsoft Word and updating current formats to include additional information. The candidate is responsible for converting images, cross-referencing and loading files to formats. The candidate will also service internal clients’ with word processing needs to include: correspondence, proof reading and letter compositions. Assisting the Audit team with preparing drafts of financial statements (SOI, basis statements and footnotes) for clients. Making edits changes and formatting for various reports at any given time. Be familiar with network drives. A high level of accuracy is required with good typing speed in both copy and audio. Be able to assist in reviewing and correcting documents within a short turnaround time frame. Work within a team environment and assist others when needed. Candidates with prior CPA Firm or Accounting Firm experience a plus. Ability to work overtime on occasion.   Benefits: Grant Thornton LLP promotes a nationally recognized culture of health and offers an extensive array of benefits to meet individual lifestyles. For a complete list of benefits please visit www.gt.com.