Executive Secretary Jobs in Alabama

Job Title: Office Manager/Executive Assistant - Company: Location: Auburn, AL Description: The Office Manager/Executive Assistant to the President will be responsible for supporting the President and CEO. He/She will also be responsible for the smooth operation of the firm?s day-to-day business operations. As Office Manager, the candidate will carry out essential office functions, such as setting up and handling office procedures and basic office systems. Responsibilities will also include establishing and managing files; ordering office supplies; answering phones; screening and sorting mail; ensuring maintenance of all office equipment; developing forms; entering data; assisting with event coordination and coordination of schedules. As Executive Assistant to the President, the ideal candidate will provide administrative support for the President by typing and proofreading letters and documents; arranging travel, preparing schedules and calendars, meeting agendas and compiling reports. He/She working with the President will prepare monthly bills for the firm?s clients and input all billing and expense data using Quicken and QuickBooks. The successful candidate must be a mature and seasoned professional. He/She must be a college graduate or have sufficient experience, well-organized, attentive to detail and accuracy, with a proven ability to manage multiple tasks, work independently and also as part of a team. Candidates must also possess excellent verbal and written communication skills and be proficient in Microsoft Word, Quicken, QuickBooks, Outlook, Excel and PowerPoint applications.

Job Title: Executive Assistant Company: US Sports Academy Location: Daphne, AL Description: The UNITED STATES SPORTS ACADEMY is seeking a EXECUTIVE ASSISTANT Seeking an individual with outstanding ability in office administration. Responsible for the professional operation of the CEO's office. Specific duties include: transcription of letters and memos, proofing, filing, taking minutes. Formal training in office administration required; bachelor's degree preferred. Excellent grammar, spelling, verbal and organizational skills required. Must type 65 wpm and have the ability to use a variety of desktop software and office equipment in a fast paced environment. Salary commensurate with experience and education. Visit our website for more information at http://www.ussa.edu /jobs. Email application, resume and three references to Register to View or mail to US Sports Academy, Attn: HR, 1 Academy Drive, Daphne, AL. 36526 or Fax: Register to View . EOE

Job Title: Executive Assistant - Regions Bank Company: Location: Birmingham, AL Description: Another job opportunity brought to you from My Alabama Job ? your source for the latest employment opportunities in Alabama. Executive Assistant - Regions Bank - Birmingham, AL Responsibilities: Provides a full range of administrative support services to EVP of Regions' Commercial and Industrial Division and has ability to interact with Senior Management, internal Associates, and external contacts and clients. Possesses ability to anticipate, create, and proof documents and spreadsheets. Strong technical skills with strong detail orientation. Ability to multi-task. Banking/financial support background desired. Commercial banking experience preferred. Requirements: 2-5 Years Executive Administrative Experience preferred. Must have excellent written and verbal communication skills and have excellent interpersonal skills. Must have the ability to work independent of supervision. PC Proficient in Microsoft Word, Excel, and PowerPoint. Must be able to multitask and prioritize and handle confidential information. Education: High School diploma; college degree preferred To apply for this position, visit here.

Job Title: Executive Assistant Company: Tuscaloosa Academy Location: Tuscaloosa, AL Description: TUSCALOOSAACADEMYExecutive Assistant to the Headmaster.Requirements:Very organized, technology savvy, multi-tasker, adaptable, discrete and professional.Send Resumes to Attn: Becky KarnesTuscaloosa Academy420 Rice Valley Rd 35406 Or Register to View

Job Title: HR Executive Administrative Assistant - Regions Bank - Company: Location: Birmingham, AL Description: Another job opportunity brought to you from My Alabama Job ? http://www.myalabamajob.com ? your source for the latest employment opportunities in Alabama. Follow our Tweets at http://www.twitter.com/MyAlabamaJob Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Prepares correspondence, memoranda, reports, etc. Screens telephone calls and visitors, and resolves routine and some complex inquiries. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Prepares and distributes minutes of meetings. Requirements: High level of knowledge and experience using and developing PowerPoint presentations. Must be proficient in Microsoft Word and Excel. Must have outstanding communication skills and be able to multi task in a fast paced environment. 3 + years of experience working in an administrative role supporting senior level management. Education: High School diploma required, some college preferred To apply for this position, visit ? https://regions.recruitmax.com/ENG/candidates/default.cfm?szCategory=jobprofile&szOrderID=71368&szCandidateID=0&szSearchWords=&szReturnToSearch=1

Job Title: Executive Administrative Assistant Company: Randstad Location: Huntsville, AL Description: This position is located in the Huntsville area. It consists of being able to effectively write and post open jobs, interview and screen resumes of applicants, assist in recruiting potential candidates for designated skill sets, and keeping a full database of candidates fully screened and ready to go to work. The office is a currently in growth mode with alot of emphasis being placed on continuing the growth.Working hours: Hours could vary from 7:00 a.m. until 4:00 p.m. or 8:00 a.m. until 5:00 p.m. Monday through FridayStrong written and verbal communication skillsProfessional in speech and appearanceAbility to work alone and with teamConfidentOrganizedFlexibleExecutive administrative experience requiredRecruiting experience is a plusMust be motivated and self-starterRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Job Title: Executive Administrative Assistant - LogiCore Company: Location: Huntsville, AL Description: Another job opportunity brought to you from My Alabama Job ? your source for the latest employment opportunities in Alabama. Executive Administrative Assistant - LogiCore - Huntsville, AL Experience and Skills Essential Job Functions and Performance Standards: 1. Plan, schedule, organize and coordinate meetings or other industry events attended by the President/CEO as well as other key business stakeholders, employees or customers 2. Extensive preparation for travel arrangements. 3. Answer and screen incoming telephone calls, directing them to the appropriate person for handling. 4. Preparing, coordinating and distributing reports as needed. 5. Attend meetings as required and record meeting minutes 6. Maintain and place orders for office supplies, equipment and/or business cards. Skills: * Excellent written and verbal communication skills * Exceptional customer service focus, including attention to producing quality results * Strong initiative, results-oriented, solid judgment skills * An appreciation and respect for the diversity of all individuals in the workplace * Demonstrated ability to work independently and as part of a team * Demonstrated ability to successfully manage multiple priorities effectively in a fast paced environment * Strong detail orientation, organizational and time management skills * Must have the ability to quickly learn systems, processes and procedures * Demonstrated ability to handle sensitive and confidential information appropriately * Proficient in Microsoft Computer Applications * Proficient in Managing Outlook Email, calendar, and contact functions To apply for this position, visit here.

Job Title: : Executive Assistant ? Finance / Accounting Company: Location: Gadsden, al Description: A national business development corporation focused on providing capital for small business and providing consulting services for business development is seeking an executive assistant. Job Description: Screens, redirects and/or responds to telephone calls, emails, and written inquiries directed to the Administrator?s office. Maintains the Administrator?s working schedule and calendar. Proofreads and edits documents and materials submitted by programs for format, content, and grammar. Maintains the preexisting filing system for administrative files and prepare summaries of data pertinent to the work of the Administrator and the office. Qualifications: You must be a US citizen or a foreigner with legal working documents to work in the USA. Experience in finance and/or accounting is preferred. Compensation: Negotiable salary starting from $3,500/month Full Benefits Retirement Paid Vacations and Maternity Leave Career Advancement To apply, reply to this post with your resume with a coversheet at Register to View • Location: Gadsden • Post ID: 3118400

Job Title: Executive Administrative Assistant Company: General Dynamics Information Technology Location: Maxwell AFB Gunter Annex, AL Description: General Dynamics Information Technology is seeking an executive administrative assistant to work as part of a military-contractor team at Maxwell AFB, AL.Specific responsibilities include:• Provide professional copy editing and publication of papers, articles, monographs, books, and electronic publications• Distribute selected publications as required• Update and maintain a contact database for alumni, sponsors, and others as deemed appropriate• Provide website support in the form of uploading documents, video files, repository, and links•Review all website content quarterly to ensure material is the most current information available• Assist in planning and coordinating conference activities for one annual 2-day conference for 300-350 attendees to include registration, collections, disbursements, lodging arrangements• Support planning, organizing, and hosting of multiple workshops to include registration, collections, disbursements, lodging arrangements• Provide administrative support to center director and staff to include set travel arrangements and assist with the preparation of travel orders and reservations and travel vouchers

Job Title: Executive Assistant Company: Location: Huntsville, AL Description: Primarily responsible for assisting the EXECUTIVE DIRECTOR in the daily operations. Bilingual Spanish preferred. Computer skills including MS Office suite, strong written and oral communication skills, able to multi-task and work in high-pressure, deadline driven environment