Executive Secretary Jobs

Job Title: Data Controller Company: Children's Bureau Location: Lancaster, CA Description: Department: Prevention Description This role’s primary purpose is to assist the Lead Evaluations Coordinator in the efforts to interface between both in-house Systems, First Five LA, and the PFF Evaluations Team data collection systems, with an emphasis on data interactions and data analysis as it relates to utilization management and the generation of defined repots. A key element of this role is to ensure that all the data is collected and entered into reports correctly. DUTIES AND RESPONSIBILITIES: Prepare monthly invoicing for Coordinator approval Process and prepare monthly reports for Coordinator approval Monitor funds and promote reports to replenish as needed Provide administrative assistance as needed to support efficient workflow Maintains positive external contacts related to program, including reporting to funding sources, community resources, collaborative partners, all issues related to CB PFF Information Systems, etc Develop and establish data entry performance standards. Coordinate data collection and data entry for Program Evaluation. Identify and resolve any system related obstacle to effective billing. Collaborate with Evaluation Coordinator on workflow and ensure that office-oriented directives and policies and procedures are implemented in a timely manner. Assist in maintaining quality assurance by performing random technical auditing of client records and monitoring. Works within a team-oriented approach to meet the needs of the clients, families, community and the stakeholders and to ensure excellence in overall service delivery in office, home, schools and community. Provide administrative and clerical support to the Lead Evaluations Coordinator to include receptionist duties, inventory and order of office supplies with necessary approval, and maintenance of calendar of events and room schedule for office use as needed for coverage. Requirements: Two years experience in data entry required. Minimum two years comprehensive experience related to computer information concepts. Proficient in Word, Excel, Access, and Internet savvy. Ability to perform queries in Excel and Access a must. Superior record accuracy and detailed oriented Strong team and organizational and time management skills Good oral and written communication skills, including positive face to face and telephone interaction skills Ability to multi-task and perform general administrative duties, including office machines, record-keeping and filing. Strong analytical and follow up skills are a must. Ability to work in a multi-cultural environment required. Demonstrated strong communication and interpersonal skills required. Previous experience involving teamwork/team building to accomplish a common goal required. Job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. They are meant to be accurate reflections of the principal job elements. This description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow other instructions and to perform any other duties requested by his or her Manager and/or Supervisor.

Job Title: Executive Assistant Company: Follett Investment Properties, Inc. Location: Gold River, CA Description: Reports directly to Owner/President of the Company. Provides administrative support to the Owner of the Company in an entrepreneurial office setting. The owner of a real estate investment company located in Gold River, California is looking for an energetic individual with strong executive assistant skills to support him with asset development for the company. Duties include a high level of assistance with personal items including calendar, arranging travel, event planning and family items. Confidentiality in handling all personal matters a must. Good verbal and written communication skills including the ability to compose professional letters. Ability to properly prioritize tasks. Strong computer skills and advanced knowledge of Microsoft Office Suite. Mac experience a plus. Real Estate experience required. Health insurance, dental insurance and 401k Plan. Salary DOE.

Job Title: Executive Assistant to COO, Transportation Company Company: Velocity Express Location: Stafford, TX Description:    Normal 0 false false false MicrosoftInternetExplorer4    /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal p Register to View Section1 div.Section1 -->   /* Style Definitions */ table.MsoNormalTable Executive Assistant  Summary:    This position will provide administrative assistance to the Chief Operating Officer by handling a wide variety of situations including the administrative and clerical functions of the office in a highly skilled and professional manner. Job Requirements: · Perform a variety of administrative duties to support the COO including managing calendars, handling phone calls, referring others to the appropriate party as needed and coordinating any necessary travel arrangements. · Compose and prepare the COO’s professional correspondence from verbal direction, or from knowledge of company policy or procedures. · Schedule conferences, appointments and make meeting arrangements. Anticipate the needs and prepare materials required for conferences, correspondence, appointments, meetings and telephone calls. · Create, assemble and distribute information and reports as requested by the COO. May be required to coordinate the collection and preparation of operating reports, forecasts and performance data. · Prepare and process purchase orders, expense reports, invoices, check requests, and telecommunication requests for approval. · Open, sort, and distribute incoming correspondence, including faxes and email. · Handle office administration for COO. Ensure that requests for action or information are communicated appropriately and promptly. · Serve as administrative liaison with other departments and outside entities. · Maintain sense of confidentiality of necessary information.    Job Qualifications: Associates or Bachelor’s Degree is highly preferred.  Minimum of 5 years of administrative experience, preferably at the executive support level. Experience in transportation in general will be considered a strong asset. Excellent verbal and written communication skills, excellent grammar, spelling, knowledge of office etiquette and strong interpersonal skills required. Proficiency in Microsoft Office including Excel, PowerPoint and Word required. Contact Us:Qualified candidates demonstrating the abilities mentioned above may submit their resumes to Register to View   To be considered, please include the position and location (Stafford) in the subject title.  Only local candidates please.Velocity Express has one of the largest nationwide networks of regional, time definite, ground delivery service areas, providing a national footprint for customers desiring same day service throughout the United States. The Company's services are supported by a customer-focused technology infrastructure, providing customers with the reliability and information they need to manage their transportation and logistics systems, including a proprietary package tracking system that enables customers to view the status of any package via a flexible web reporting system.EOE

Job Title: Executive Assistant / Office Admin Company: Location: Santa Ana, CA Description: Prestigious financial company located just on the fringe of Newport Beach (Jamboree and 73) with several integrated businesses is currently seeking a detail oriented, friendly and highly proactive Administrative Assistant / Office Administrator. Candidate should have experience in a professional office environment. Energetic, team player, must work well with others, honest, and positive person with initiative required. Duties will include: * Answering phones, light customer service * General Microsoft Office skills (primarily Word) * Bank Deposits * Invoicing * Processing 1099's * Good data entry skills * Ability to understand and follow specific instructions and procedures * Excellent written and oral skills * Ability to work responsibly with or without direction * Self motivated with good problem solving skills * Very organized and dependable * Skilled in the use of operating office equipment * Able to multi-task and work under pressure * Excellent work history and attendance record required Qualities important to the position: ? Self starter, does not need "hand held," can think on your own feet and be highly proactive ? Excellent written and verbal communication skills ? Always organized with the ability to quickly prioritize ? Superior computer skills: accurate, fast and neat ? Meticulous in follow-through, always meeting commitments ? Proven ability to take responsibility and be proactive Work hours: Monday thru Friday from 8:30am to 5:30, with some flexibility. Medical benefits + vacation. College degree preferred or three or more years experience. References required. We look forward to hearing from you.

Job Title: Administrative Executive - Financial Services Company: David White & Associates Location: San Ramon, CA Description: Administrative Executive Administrative Executive / Financial Services This is an exciting opportunity for the individual who has analytical, time management and communication skills and who enjoys performing multiple tasks efficiently. Successful candidates must have competent written and verbal communication skills, high integrity and be self-motivated. The ability to quickly learn new software programs and navigate internet based software is critical. The candidate will eventually take on the role of entry level internal planner (para planner) for multiple financial advisors within the firm. Prepare financial plans, investment research reports, and proposals. Personal sales may also be available. The candidate must have a strong desire to be in the investment and financial planning field. Experience in the investment industry would be ideal but not necessary as we will train candidate. A finance or economics background would also be helpful.DUTIES AND RESPONSIBILITIES Take data given by advisor and prepare financial plans, investment analysis, reports, proposals, ledgers, and comparisons. Report generation for client appointments/performance reviews Assist with special projects as needed Investment and economic research Assist in developing investment asset allocation models for firm POSITION SPECIFIC SKILLS AND EDUCATION Experience in the investment industry or finance/economics academic background ideal but not required. Extremely computer literate: Windows, Microsoft Office Suite, Internet. Excellent time management skills. Attention to detail and discretion. Since 1971 our team has helped businesses and individuals sharpen the focus on their financial futures. We are more than advisors, we are relationship builders. Investments, insurance, group benefits, retirement plans and business planning. Paraplanner / Financial Planning Manager Client Service Manager Personal Financial Associate Account Representative Financial Planning Analyst Assistant Financial Advisor Assistant Financial Planner Associate Financial Advisor Administrative Assistant, Paraplanner Para Planner, Financial Services

Job Title: Executive Assistant Company: Officeteam Location: Honolulu, HI Description: Healthcare facility is seeking a temporary Executive Assistant.All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.The ideal candidate will have intermediate basic office skills, intermediate typing, intermediate customer service, intermediate MS Excel, Word & advanced Outlook. OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Executive Assistant - Corporate HR Company: Fiserv, Inc. Location: Brookfield, WI Description: POSITION PURPOSE: Provide experienced, efficient and accurate administrative support to three senior Human Resources (HR) executives, acting with initiative and independence in a fast-paced, complex environment. Act as an effective liaison between the senior HR executives and associates at all levels both inside and outside of the company. REPORTING RELATIONSHIPS: Reports To: Direct Reporting to: Senior Vice President – HR Excellence; Dotted line reporting to Vice President Compensation & Benefits and Vice President HR Operations Peers: Other Corporate Executive Assistants Primary Working Relationships: Corporate HR Department Team, other senior HR leaders throughout the organization Direct Reports: None RESPONSIBILITIES/ESSENTIAL DUTIES: *1. Provide administrative support to three HR executives which includes but is not limited to creating presentations and documents, compiling and analyzing data, managing expense reports, organizing travel plans, routing phone calls and handling complex calendar management *2. Anticipate the administrative needs of the HR executives and prioritize work effectively *3. Problem solve for HR executives, demonstrating an understanding of the business operations to make good decisions to move projects forward with little direction *4. Successfully take multi-step direction to completion with minimal supervision *5. Set priorities to meet goals timely by creating efficient systems and procedures *6. Provide supporting materials and pertinent data for onsite and offsite meetings and arrange other elements of meeting planning *7. Manage and maintain extremely confidential/sensitive matters *8. Prepare, proofread, verify and assemble information for reports and compose correspondence to include presentations, handouts and letters *9. Ability to create presentations from concepts *10. Schedule and assist in setting up webex meetings and conference calls *11. Establish effective working relationships with other internal departments to respond to HR questions in a timely manner *12. Maintain an exemplary level of confidentiality when dealing with sensitive issues *13. Develop an understanding of the corporate organization and identity. Champion the values throughout the organization to develop alignment with the company culture *14. Perform other duties as assigned *The above statements are intended only to describe the general nature of the job, and should not be construed as an all-inclusive list of position responsibilities. POSITION QUALIFICATIONS: Education: • Bachelor’s degree preferred or equivalent combination of education and work experience may be considered. Job Related Experience: • Minimum of 8 years administrative support with at least 5 years for a senior level executive required • Executive administrative experience with a Fortune 500 company preferred Functional Area Skills/Knowledge: • Strong administrative background and extensive knowledge of Microsoft Outlook, Word, PowerPoint, Excel, Adobe, and Internet navigation • Demonstrate dependability, sense of urgency and high attention to detail along with a superior ability to multi-task • Ability to successfully interact with senior executive management and associates at all levels • Understanding of the business • Ability to maintain a high level of confidentiality • Ability to take on ad hoc projects while maintaining work flow and administrative support • Must possess superior and consistent communication skills in person, by phone, via e-mail and via written correspondence including the creation of original communication • Extremely responsive, customer service orientation • Results oriented • Effective problem solver and decision maker • Ability to take initiative • Extremely organized with the ability to influence teams of people in a matrix environment • Ability to work well under pressure • Highly flexible and adaptable • Team player Travel Requirement: Limited travel to coordinate meetings as needed – less than 5% Fiserv, Inc. is an Equal Employment Opportunity/Affirmative Action Employer and maintains a Drug-Free Workplace.

Job Title: Executive Assistant Position Available Company: Location: Fort Wayne, IN Description: A large multi-unit entreprenurial group is searching for a qualified Executive Assistant. Prior office experience of no less than 5 years is required. The actual job position may change depending on experience. The ideal candidate will be able to accomplish the following items: ? Daily Cash Review/Management ? Maintain A/R Credits and Monthly Statements and corresponding payments ? Weekly, Monthly & YTD Sales and Budget Comparisons ? Royalty Calculations for Daily/Monthly/Misc. reports ? Inventory auditing procedures and follow-up ? Maintenance of Daily/Monthly/Misc. reports ? Weekly/Monthly Sales and Budget Comparisons ? Miscellaneous Banking Duties, to include Wire Transfers ? Help verify daily deposits, as needed ? Help verify and find credit card discrepancies, as needed ? Other duties pertaining to cash control and financial reporting ? Assists CEO & EVP The ideal candidate will have strong control of understanding in Microsoft Office, with a strong tendency towards Excel; Great communication skills; EXTREME attention to detail; independent work without supervision; and the ability to make quick, intelligent, informed decisions. Please email resume or fax to Register to View .

Job Title: Executive Assistant Company: Newton Wellsley Hospital Location: Newton, MA Description: Description:Highly visible position responsible for providing executive administrative support to the Senior Vice President for Outpatient Services. Key responsibilities include schedule management, meeting coordination, patient and physician communications, project work and general reception services and office support.8:30-5 or 8-4:30

Job Title: Executive Administrative Assistant (33481) Company: Serco Inc. Location: Reston, VA Description: 33481 Job Description Provide executive level support to the Senior VP of IT & Professional Services and his direct reports as needed. Proficient in MS Office. Collect data for presentations for executive committee and board meetings. Individual must be professional and able to maintain credibility, trust and support of senior executives and maintain confidentiality as required.  Interact and collaborate with peers to understand processes and provide positive feedback for process improvement Screen calls by solicitors and field to appropriate sources for possible consideration Interact and work with group’s HR on cooperate initiatives as needed Exercise good judgment and decision making ability and be able to prioritize conflicting needs and have a strong sense of urgency when performing tasks Arrange travel with corporate travel agency, reconcile individual corporate credit cards statements and submit executive expense reports Managing and directing administrative work flow across the business group Coordinating conference calls, meetings, events and appointments           Performs administrative duties for an executive.  Performs duties of a highly confidential nature that require knowledge of organizational policies, practices, and procedures. Requires a high school diploma or its equivalent with at least 10 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision.  Typically reports to an executive. A certain degree of creativity and latitude is required. Required Experience 10+ years executive administrative experience Extensive knowledge of MS Outlook Calendar Strong written and verbal skills Proficient with MS Office Professional Suite     Job Location Reston, VA, US. Position Type Full-Time/Regular