Executive Secretary Jobs

Job Title: Contracts Administrator Company: Location: Westchester County, NY Description: Coordinator, Contract Compliance/Contracts Administrator, Legal Department Analyze and summarize legal contracts and enter data within the contract management system in order to ensure compliance with all agreements that govern the company and all affiliated entities. Maintain and update the legal filing system, and index and archive thousands of case files. Prepare and coordinate all presentation materials requiring proficiency in PowerPoint and Excel software. Ensure legal departments compliance with established retention policies and distribution policies. Coordinate monthly and quarterly reports and updates for legal, accounting and other clients. Maintain current legal database for contract documents to ensure effective tracking and administration. Liaison between departments ensuring presentation materials are produced in a timely and accurate manner, and are in accordance with all applicable company compliance guidelines. Create, edit and update various reports, spreadsheets, and correspondence. Analyze contract data and prepare regular reports regarding legal matter status. Manage workflow for contract matters, organize and distribute contract materials to appropriate attorneys. Track and follow-up with attorneys and clients until completion of the matter, including receipt of executed contracts.

Job Title: Bilingual Exec Admin Assistant Company: Ericsson North America Location: Plano, TX Description: We are seeking a dynamic, professional Executive Administrative Assistant. In this role, the ideal candidate will provide executive administrative support to a senior executive member of the Ericsson leadership in the Strategy and Marketing organization and other team members, as necessary. Responsibilities: Provide back up support to other senior management, as needed. Support marketing events and functions, Will work within a highly visible, matrix international organization with significant multi-tasking capability as a team player. vManage complicated and extensive executive travel, domestically and internationally. Ensure accuracy and completeness in expense reports. Manage extensive calendar scheduling. Arrange meetings and interface with executive management, customers, board of directors, etc. Handle confidential matters with external and internal stakeholders. Work independently with minimal instructions and supervision. Handle multiple, often aggressive tasks and effectively manage day-to-day issues, as they arise. Will work with multiple database, software tools for reporting and ordering (POs, time reporting, supplies/catering, document management). Liaise with all employee levels within a very large multi-cultured organization. Experience, Education, Attributes: 5+ years as an administrative professional at the Executive level. Bilingual/Spanish is required. Prefer a college degree or equivalent experience with high school diploma. Proficient computer PC skills including a thorough knowledge of Microsoft Office (Outlook, Word, Excel and Power Point). Demonstrated experience in organizing events, meetings, conferences, etc. Excellent verbal/written communication skills, organization skills and attention to detail. Independent judgment and analytical ability required in the formatting, preparation, and interpretation of presentations and reports. Requires close attention to detail in preparing materials, presentations, and reports. Possess business writing skills, excellent proofreading and editing skills. Ability to meet deadlines, prioritize, organize, and multi-task, successfully. High degree of professionalism and discretion. Ability to work under tight deadlines and handle confidential material. Poise and professionalism in contacts with people both within and external to the company. Must have a positive attitude, able to work well with others, and perseverance. Flexibility to work additional hours as needed. Some business travel required.

Job Title: Senior Secretary/Administrator Company: Merdan Group Inc. Location: San Diego, CA Description: Senior Secretary/ Administrator EXPERIENCE 10 years experience as a senior secretarial/ administrator in high-tech environment. EDUCATION/CERTIFICATION High school diploma, suitable business skills training, and some college level education or equivalent. Current (within last 24 months) U.S. Government Secret security clearance or the ability to acquire such. SPECIAL SKILLS Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment. English usage skills including spelling, grammar, and punctuation. Ability to express self effectively both orally and written. Must be able to work with minimal supervision and work well under deadlines. Excellent organizational skills for maintaining the flow of work. Ability to perform secretarial and clerical duties with speed and accuracy. Ability to type at a speed of 65+ wpm. Ability to learn, interpret and apply company policy and procedures. Ability to maintain a good working relationship with all co-workers and the general public and to use good judgment in recognizing scope of authority. Must generate deliverable products, documents, etc. utilizing Microsoft Word, Microsoft Outlook, Excel, and PowerPoint.

Job Title: Part Time Administrative Assistant Company: Eisai Machinery U.S.A. Inc. Location: Allendale, NJ Description: Eisai MAchinery U.S.A. Inc. is seeking a qualified candidate to work part time in our Administrative Department as an Administrative Assistant. Conveniently locate in Allendale, NJ, Eisai Machinery U.S.A. Inc. is a leading distributor of high technology pharmaceutical inspection and packaging machinery. Successful candidates must have a college degree and payroll experience is required. Eisai Machinery U.S.A. Inc. offers an excellent benefits package plus 401k and generous PTO days. December 2009 start date.

Job Title: Adm Asst Executive Office Company: Greater New York Automobile Dealers Assn Location: Whitestone, NY Description: Northern Queens not-for-profit automotive trade association seeks organized professional with exceptional communication and computer skills (Microsoft Office) for senior executive. Attractive benefits and pleasant working environment with on-site parking.

Job Title: EXECUTIVE ASSISTANT, Assistant Account Manager Company: Gleason Agency Location: Johnstown, PA Description: Rare Employment Opportunities At Gleason, Inc. Gleason Inc., the area?s leader in risk management and financial services is currently hiring for the following position: ? Executive Assistant ? Assistant Account Manager Successful Candidates will have: ? Minimum of Associates Degree (Bachelors Degree Preferred) ? Strong Interpersonal Skills ? Ability to work in MS Office Gleason is a unique organization with family values, strong work ethic and commitment to education. Gleason also has a policy of hiring nonsmokers. Gleason offers a great place to work with competitive salary and benefits. Submit your resume/cover letter to: Register to View Attention: Jane Gleason, Gleason Inc. 551 Main St, Suite 204 Johnstown, PA 15901 EOE/M/F/HThis listing brought to you by The Tribune-Democrat

Job Title: Executive Assistant Company: Administaff Client Location: Austin, TX Description:     Executive Assistant   Providing executive level administrative support, this organized and well spoken individual will answer and screen all executive calls and effectively maintain their schedule. Additionally, the Executive Assistant will provide the following job functions: ·         Read and route incoming mail; locates and attach appropriate file to correspondence ·         Prepare outgoing mail and correspondence, including e-mail and faxes ·         Take dictation in shorthand or by machine and transcribe notes on typewriter or computer or transcribe from voice recordings ·         Compose and type routine correspondence ·         Organize and maintain file system and file correspondence and other records ·         Prepare expense reports ·         Greet scheduled visitors ·         Arrange and coordinate travel schedules and reservations ·         Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities and records and transcribe minutes of meetings ·         Act as the point person for building maintenance including landscape and cleaning crews ·         Process payroll ·         Order and maintain supplies and arrange for equipment maintenance

Job Title: Executive/Administrative Assistant Company: ManPower Location: Aurora, IL Description: Company located in Kane County seeking an outgoing Executive Administrative Assistant to support the owner and other staff with administrative tasks. Must be a Word/Excel guru, Quickbooks knowledge a plus, have excellent writing skills, and feel very comfortable working on projects with little direction. Outgoing personality and positive attitude a must! Candidate Profile Prior office or project management experience needed, and recent grads are encouraged to apply! Support the owner and other office personnel with special projects, documentation and other administrative tasks. Ideal candidate is self-directed, able to pick up tasks and 'run with them!' and most importantly, has a professional, positive attitude! Interested? Apply today at Manpower! 1750 E Main Street, Suite 100. St.Charles, IL 60174. Candidate Skills administrative, executive administrative, business, office, recent grad

Job Title: Office Manager and Executive Assistant Company: Roman and Williams Location: New York, NY Description: Roman and Williams, a high end design firm in New York City, seeks a multi faceted individual to fill a number of roles as the Office Manager and Executive Assistant. Highly considered candidates will be proficient in Word, Excel, Illustrator, Photoshop and Outlook. Preferred candidates must have a highly professional demeanor, be extremely organized, and will have prior experience working as a personal and administrative assistant, and have a working knowledge of basic graphic design programs. A refined ability to communicate professionally and work under pressure is essential. Reception/front desk: Answering the phones, signing for packages, greeting guests, providing coffee for office and clients, stocking office supplies, updating office contact list database. Preparing for client meetings will include greeting clients, serving drinks, setting up presentations with tailored materials and media, maintaining and updating presentation media files: site renderings, copies of articles, article library, and assembling Press kits for clients. Administrative assistant/assistant to the CFO: Sorting bills and mail, maintaining accounts payable spreadsheet, disbursing payouts to client files, creating monthly client invoices, fielding vendor and payables calls. Assistant to the Principals in all manner of personal affairs: Including but not limited to being a liaison between them and their personal house staff and vendors on a weekly basis, ordering and serving lunch, coordinating all travel arrangements including researching and pricing transport and lodging, booking all services, and creating highly detailed inventories. PR Management: Involves communicating with the firms PR rep, photographers and journalists, scanning, and archiving all new articles in PDF, 11x17, and JPEG formats, printing and mounting site photos in large formats, handling forms and submittals for design competitions, providing journalists with required art/photography media for upcoming articles, Updating and creating new Press Books as requested and updating the website- a knowledge of basic HTML is preferred but not required for this aspect.

Job Title: Executive Assistant, Books - Company: Location: Seattle, WA Description: Amazon.com is seeking an exceptionally bright, multitasking and self-motivated individual to support our Director of Books. Join the flagship team at Amazon.com and become a part of the store responsible for meeting the needs of millions of eager readers (and authors).  This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to switch gears at a moment's notice (e.g. shifting between coordinating a visit from Stephen King to setting up a series of annual plan review meetings). A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important, as is a good sense of humor—and a passion for books and reading wouldn’t hurt. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Responsibilities for this position include the ability to lead all administrative support functions for the Books team, to think and plan ahead, delegate responsibilities appropriately, manage time effectively, assist in the general activities of the group including social outings, and drive space planning for the team. Other key responsibilities include: