Executive Assistant Jobs in Utah

Job Title: Office Manager/Executive Assistant Company: Location: Provo, UT Description: A busy real estate/property management firm with offices in American Fork is in need of an experienced Real Estate Professional with industry experience.Duties will include:

Job Title: Full Time Executive Assistant Company: Location: Salt Lake City, UT Description: Premier Mentoring is interviewing for a Full Time Executive Assistant. This individual must be an expert with Microsoft Excel, as this person will not only navigate Excel, but will be able to train others as well. As an executive assistant, the individual will also be assigned offsite errands, take calls, create reports, and be cross-trained on multiple departmental tasks. Adaptability to fast-paced, changing environment is also critical. Candidates with related experience will be considered. Position pays $15/hr. Send resume to Register to View

Job Title: Executive Assistant ? F/T Company: Location: Provo, UT Description: A local based insurance organization is seeking a high-level executive administrative assistant support to its senior executive. Duties will include performing a variety of daily computer based projects, coordinating schedules, arranging travel plans, filing, handling information request & correspondence, plus various other clerical office responsibilities. The Executive Assistant needs to be adaptable to multi-tasking and changes with daily work assignments. The ideal candidate should possess the following: 1. Minimum of 5 years previous working experience as an Executive Assistant with similar level of responsibilities, 2. Must have the ability to multi-task with a variety of work assignments and responsibilities, 3. Possess a broad range of proficiency with PC applications such as MS Word, Excel, Power Point, etc., 4. Must be well organized and have a strong administrative, communication, and problem solving skills, 5. Work well with others in an office environment while being dependable and reliable to the senior executive. 6. College degree is preferred. Please email resume to Register to View -liberty.net or fax to Register to View , no phone calls or recruiters.

Job Title: Executive Secretary-Fidelity Investments Life Insurance Company (FILI) Company: Fidelity Investments Location: Salt Lake City, UT Description: Title: Executive Secretary-Fidelity Investments Life Insurance Company (FILI)Location: UT-Salt Lake CityPosition Description The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. You will deal directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well. Your excellent communications skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment.Primary Responsibilities* Heavy calendar management utilizing Microsoft Outlook with many last minute requests and reschedules* Overseeing the local Licensing and Registration process including processing documentation, opening testing windows, scheduling tests, working with each new hire class, fingerprints, and follow-up on issues, updating U4s.* Screening incoming phone calls and interact with external clients* Scheduling and coordination of meetings* Creation of reports and high quality presentations utilizing Excel and PowerPoint* Coordination of complex, domestic travel arrangements and processing expenses* Editing and proofing memos and written correspondence* Assistance with larger group initiatives, including moves, space planning, etc.* special projects* other administrative duties as neededEducation and Experience* A bachelor's degree strongly preferred, or, secretarial certificate/related work experience.* Must have 3-5 years of Executive Secretarial experience. * Fidelity experience is strongly preferred. Skills and Knowledge* Polished executive assistant with professional maturity and previous corporate environment experience required.* Formal work attire required* Ability to effectively interact with senior level management both internally and with external clients.* Ability to maintain a high level of confidentiality.* Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook). * Good writing and grammatical skills (i.e. for generating and editing memos). * Must be extremely detail-oriented and possess strong communication and organizational skills. * Strong ability to multi-task, react and think quickly* Self-starter with strong sense of ownership and involvement is critical. * Must be flexible enough to work overtime if needed* Ability to seek clarification or assistance when needed* Desire to work as a true partner with Executive and anticipate needs* Willingness to get involved with the work of the larger teamCompany OverviewFidelity Investments is one of the world's largest providers of financial services, with assets under administration of nearly $3.2 trillion, including managed assets of nearly $1.5 trillion as of November 30, 2009. Fidelity offers investment management, retirement planning, brokerage, and human resources and benefits outsourcing services to over 20 million individuals and institutions as well as through 5,000 financial intermediary firms. The firm is the largest mutual fund company in the United States, the No. 1 provider of workplace retirement savings plans, the largest mutual fund supermarket, a leading online brokerage firm and one of the largest providers of custody and clearing services to financial professionals. For more information about Fidelity Investments, visitwww.fidelity.com.

Job Title: Executive Assistant/Office Manager Company: James & Co. Business Advisors Location: Ogden, UT Description: Office Manager/Executive Assistant This position offers:1.                Challenging experiences2.                Fun work environment3.                Professional growth We have a rewarding career opportunity for a coordinator of administrative operations for our CPA firm. The desired qualifications include a Bachelor’s degree; proficiency in Word and Excel; accounting skills including A/R, A/P and G/L; strong computer skills; solid verbal and written communication skills; great people skills and keen attention to detail; high degree of personal motivation; maturity; dependability; and 6+ years related experience. We have a fabulous work environment including a great group of professionals, financial opportunities, fringe benefits and Fridays off during the summer months. We promise you will have adventure every day and grow professionally with our team while having fun. Please e-mail resume to Register to View

Job Title: Office Manager/Executive Assistant Company: Location: Ogden, UT Description: This position offers: 1. Challenging experiences 2. Fun work environment 3. Professional growth We have a rewarding career opportunity for a coordinator of administrative operations for a CPA firm. The desired qualifications include a Bachelor?s degree; proficiency in Word and Excel; accounting skills including A/R, A/P and G/L; strong computer skills; solid verbal and written communication skills; great people skills and keen attention to detail; high degree of personal motivation; maturity; dependability; and 6+ years related experience. We have a fabulous work environment including a great group of professionals, financial opportunities, fringe benefits and Fridays off during the summer months. We promise you will have adventure every day and grow professionally with our team while having fun. If you are interested and qualified please send your reseme to Register to View

Job Title: Events Coordinator/Executive Admin Assistant Company: Location: Provo, UT Description: To apply for this position please email your resume to Register to View Job Title: Events Coordinator Level: Full Time The ideal candidate will be experienced in handling a wide range of event planning and administrative tasks. The ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient is essential. It is crucial that this position maintains a high level of professionalism and confidentiality. Essential Functions: ? Prepare routine and advanced correspondence including letters, emails, memoranda, reports and other documents ? Maintain calendar accurately; coordinate scheduled meetings between multiple attendees, schedule various conferences, events and appointments ? Assemble, analyze and proofread documents for accuracy and content ? Schedule and coordinate travel arrangements and prepare travel itineraries for all sales staff ? Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner Qualifications: ? Excellent written and verbal communication skills ? Extremely well organized with ability to multi-task responsibilities in a thorough and detailed manner ? Strong decision making ability as well as interpersonal and problem solving skills ? Ability to maintain trust, credibility, and support of the executive management team while presenting a professional demeanor and appearance Requirements: ? Must be detail oriented ? Must be VERY organized and have a system in place for how to accomplish recurring tasks on time and without reminders from others ? Has ownership attitude and will not walk away from tasks unfinished ? Must be flexible ? Is resourceful and able to research solutions rather than deferring issues until someone feeds the answers ? Must be excellent with Microsoft Word, Excel and Outlook ? Must have good grammar and present yourself professionally in writing and on the phone ? Must be a proficient proof reader and be able to catch punctuation, spelling, or other grammatical mistakes ? Must be comfortable with uploading files from a computer to the internet and downloading and exporting files ? Previous experience booking travel ? Familiar with scheduling webinars and teleconference events ? Must speak English fluently Education: High School Diploma or GED, college degree preferred Work Environment: Professional, business setting To apply for this position please email your resume to Register to View

Job Title: Executive Administrative Assistant Company: Location: Salt Lake City, UT Description: Executive Administrative Assistant needed. This position requires precise attention to detail with heavy letter writing ability. Manages all incoming and outgoing correspondence for the office. Working with CEO. Handling all calls for the office and must have a patient and professional demeanor to work with all kinds of people. Advanced skill in Excel and Word is required. $15.00 to $16.00 to start per hour ? career position with benefits, hourly wage increase after 90 days. Those out of college with a communications degree and excellent office experience or those with at least 2 years in an Executive Assistant role handling the duties outlined above are preferred. We have an immediate need to interview this coming week ? position will begin in one month. Please send resume to my link.

Job Title: Executive Assistant Company: Location: Salt Lake City, UT Description: Seeking top notch Executive Assistant/Office Manager to serve as a key member of a growing real estate and legal practice. Responsibilities include: ? Office Management, including inventory ? Calendar Management ? Creation and maintenance of marketing materials ? Development of investment presentations, flyers, and print ads ? Creation, maintenance, and organization of master documents and forms ? Organization and maintenance of filing structure, including electronic document management ? Travel arrangements and management of rewards programs ? Management of office policies and procedures ? Miscellaneous duties required for the efficient operation of the organization If you want to be part of a dynamic, high-performing team of individuals driving the growth of new products and services and seek the commensurate rewards, I encourage you to apply. This is a ?right hand? position to the owner. The selected candidate will be organized, detail-oriented, technically proficient, intelligent, and hard-working. Must have an eye for detail and professional presentation and be able to handle confidential information with discretion. Requires expertise with Microsoft Office, Outlook, and Adobe products. Experience with Quickbooks, CSS, and Sharepoint a plus. Real estate and/or legal experience desired. Please forward your resume and cover letter to Register to View or fax to Register to View .

Job Title: Executive Assistant Company: Location: Provo, UT Description: National Sales Director needs to hire an assistant. Looking for a top-rate personality to join our team. As a specialty broker and insurance program manager, we market a superior product to a national industry group of qualified individuals. The program has experienced 100%+ growth over the last 2 months so we need to add people to the team. Your Requirements: Self-starter High energy, optimistic attitude Clear a background and credit check Please send an email with your resume