Executive Assistant Jobs in Texas

Job Title: Executive Assistant for Oil & Gas Company - Finance Backgroun Company: Glaspy Group Location: Dallas, TX Description: International oil & gas company headquartered in Dallas has an immediate need for a long-term contract administrative assistant for the Finance Dept.  Finance or legal experience is required.  Previous oil & gas experience a plus.  This position requires the ability to work in a fast-paced environment, professional demeanor, and excellent computer skills.Local candidates meeting all of the above requirements may apply by submitting a resume and salary requirement to Karen Glaspy at Register to View

Job Title: EXECUTIVE ASSISTANTS-SA Company: Location: San Antonio, TX Description: Looking for a self-motivated candidate with excellent communication skills and a proactive, "can-do" attitude. Responsibilities include: Managing busy calendars and schedule internal/external meetings Drafting correspondence (letters, emails, proposals) Coordinating travel itineraries (domestic and international) including ground transportation, airline tickets and hotel accommodations Creating presentations using Microsoft PowerPoint Client interaction - meeting/greeting and communication via phone

Job Title: EXECUTIVE ASSISTANT FOR REAL ESTATE BROKER NEEDED - Company: Location: San Antonio, TX Description: Real Estate company is seeking an office assistant responsible for organizing and coordinating office operations and providing direct support to company staff to ensure organizational effectiveness and efficiency. REQUIREMENTS ? General computer skills, Microsoft Office Skills ? Great customer service, good communication skills ? Professional experience preferred. DUTIES INCLUDE: ? Facilitate effective and professional operations across all administrative areas ? Organize and coordinate daily office operations and procedures ? Provide direct support to the company owner, staff, and company partners as needed ? Manage telephone lines, fax, and other general office correspondence ? Implement office policies and procedures. FULL TIME POSITION NEEDED MON-FRIDAY (9-5) IMMEDIATE OPENING Please forward all resumes to Register to View

Job Title: Executive Secretary Company: Location: Houston, TX Description: Executive Secretary - To $60,000.00 Reference 56408 Our client, a highly successful energy related company, has an immediate opening for a highly experienced C Level Executive Secretary. Requirements include: At least 10 - 15 years experience as an executive secretary for senior management in a corporate setting Advanced computer skills in Microsoft Word, Excel, PowerPoint, as well as other commonly used corporate software "Over -the-top" organizational skills and extreme attention to detail Excellent grammar and spelling skills Extensive experience with Blackberry devices and software is an absolute requirement Very strong multi-tasking skills This is a unique opportunity for someone who is at the "top of their game". The position also comes with a superb benefits package.

Job Title: Executive Assistant Company: Spherion Location: Bryan, TX Description: Executive Assistant Must have 2-5 years experience as either administrative assistant or executive assistant.  Job Purpose:Enhances executive's effectiveness by providing information management support; representing the executive to others.Duties:* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.* Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.* Represents the executive by attending meetings in the executive's absence; speaking for the executive.* Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.* Maintains customer confidence and protects operations by keeping information confidential.* Completes projects by assigning work to clerical staff; following up on results.* Prepares reports by collecting and analyzing information.* Secures information by completing data base backups.* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.* Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.* Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.* Contributes to team effort by accomplishing related results as needed.Skills/Qualifications:Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication

Job Title: EXECUTIVE ASSISTANT Company: CONFIDENTIAL Location: Katy, TX Description: ConfidentialWest HoustonFax: Register to View Needed athletic, positive, & outgoing individual. Must be detail oriented, handle multiple projects simultaneously to completion, follow instructions & think on their feet. Must work independently with little supervision. Expwith leases, real estate, govn't agencies a plus.Occasional overnight travel req'd. Pd benefits. Only qualified applicants fax resume w/cover letter.

Job Title: Executive Secretary Company: University of Houston Location: Houston, TX Description: Job Title Executive Secretary Posting Number 064841 Hiring Department Civil Engineering College/Division Engineering Grade UHN 107 Hiring Range 14.58 - 18.59 Full Time/Part Time Full Time Internal/External Internal/External Duties/Responsibilities Performs advanced and diversified secretarial and administrative duties. May supervise or lead the work of secretaries and/or other clerical office support personnel. This position reports to the Department Chair. Will coordinate the faculty hiring process, including faculty folders and electronic personnel action request (ePAR) processing; will be responsible for web updates, department newsletter, surveys, and special events. 1. Maintains calendar of supervisor by scheduling committee meeting and appointments involving university administrators, faculty staff and outside administrators. 2. Screens incoming calls/mail and, as appropriate, provides requested information, takes messages, or redirects inquiries to the appropriate staff member or office. 3. Composes correspondence for supervisor's signature from both written and oral instructions; types and edits correspondence into final form; proofreads and makes corrections as necessary. 4. Coordinates travel arrangements by making necessary reservations for transportation and hotel accommodations; prepares all related travel documents. 5. May monitor and maintain monthly expenses for the office; reconciles expenses charged to each account. 6. Coordinates the office's filing system, ordering of supplies and work assignments of office clerical personnel. 7. Takes minutes at meetings and transcribes same. 8. Performs other job-related duties as assigned. Minimum Qualifications Requires a high school diploma or GED and a minimum of five (5) years of directly job-related experience. The ideal candidate would have at least 2 years of college. Additional Posting Information The University of Houston offers a variety of benefits that include: on-campus day care facilities, access to the state-of-the-art Campus Recreation and Wellness Center, free employee medical coverage, tuition scholarships and much more! Security Sensitive Position Yes Retirement Program TRS Job Open Date 12-22-2009 Minimum Posting Date 01-06-2010 Expected Closing Date On or Before Open Until Filled

Job Title: Executive Assistant Company: Riverway Business Services Location: Houston, TX Description: This position is to support one of three consultants in the Houston office. This particular executive focuses on both the energy sector and also specializes in CIO searches for the industrial practice. He is a fantastic boss, extremely interactive with his assistant and the relationship is very much a partnership. He will require an assistant who is highly intelligent, has strong interpersonal skills, good executive presence both in person and on the phone when dealing with clients and candidates, has a very strong team orientation, is flexible with work hours, and understands and is comfortable working with and scheduling meetings and calls across international time zones. This person must have strong writing skills, be an exceptional multi-tasker, have extremely high output capability, be mature in their approach to work, be proactive and anticipate what needs to be done rather than waiting for someone to tell them to do it, and have solid overall computer skills. He / she must be confident and comfortable working with people at all levels.This is a very successful, busy, interesting and fun place to work, but this position is not for the faint-hearted!RequirementsThe position requires someone who can prepare / edit / correct confidential candidate assessments, produce multiple candidate profiles quickly and accurately, perform detailed work in the firm’s relational database, schedule client meetings, candidate interviews, candidate and consultant travel, and work well with research and the other assistants in the Houston office. He/she must be able to help others on a moment’s notice with pitch packs, presentations, preparations for client meetings, etc. It is extremely important that this person be a true team player as this is a very small office. The organizational structure here is very flat – very non-hierarchical - there are no ‘lead EA’s’ and everyone has work that is extremely important to get done on a timely basis. This mindset is extremely

Job Title: Executive Assistant for Stockbroker/Entrepreneur Company: Location: Austin, TX Description: Need an experienced Administrative Assistant/Sales Assistant with some Accounting/Finance background for a stockbroker/small business owner in Westlake. Employees are eligible for health and dental insurance, plus 401K. Starting salary is $2,000 per month with potential for bonuses and raises. Responsibilities include, but not limited to: Answering phone calls from clients and answering client questions regarding their accounts. Provide administrative, accounting and project support. Filing and maintaining documents. Knowledge of A/P, A/R, building spreadsheets and Quickbooks a plus. Must be proficient in Excel, Word and Outlook. Have good communications skills and strong phone etiquette. Experience in Stock Brokerage Firm a plus, but not required. Understanding of the debt market/bond market a plus. Quick learner, organized, and the ability to work independently a plus. Please send resume to Register to View

Job Title: Admin Executive Assistant Company: Location: Lubbock, TX Description: Well-known firm is hiring an Admin Officer to team up with a focused power team of accounting and core degree supervision workforce. Essential jobs will likely be tour placements, conference preparations, taking care of communication, producing and managing accounts, help different administrators with vital activities, etc. Prerequisites: - Decent personal computer competencies with functioning familiarity with MS Outlook, Word, Excel. - High-quality clearing expertise with the talent to do many things at once and respond to switching focus - preceding bookkeeping assistant/associate past experiences an advantage - University qualification desired