Executive Assistant Jobs in Pennsylvania

Job Title: Marketing Specialist/Executive Assistant Company: Location: Pittsburgh, PA Description: Marketing Specialist/ Executive Assistant Technosystems Service Corporation, located in the Cultural District of downtown Pittsburgh, is currently seeking an entry level, full-time Marketing Specialist/Executive Assistant. Responsibilities: ? Provide administrative support to Senior Executive by writing business correspondence and other secretarial duties ? Assist in development & maintenance of Social Marketing/Web presence using social media/networking tools including; Blogging, Facebook, Twitter, email,YouTube etc. ? Identify new opportunities and provide recommendations to increase the effectiveness of marketing programs. ? Assist with the coordination of online campaigns and conduct market research using social media tools. ? Assist in maximizing SEO across our websites. ? Perform other duties as assigned Requirements: ? Bachelor?s Degree in Marketing /English or related degree ? Experience with SEO, metrics, and social media/networking a plus ? Exemplary writing skills ? Excellent organizational, communication, analytical skills, with strong attention to detail Send cover letter, resume and salary requirements to: TSC-MSP, 217 Ninth St., Pittsburgh, PA 15222 or e-mail Register to View

Job Title: Executive Assistant/Accountant - Company: Location: Reading, PA Description: The firm is seeking to hire an assistant accountant. Duties will include: Assist in preparation of monthly closing journal entries. Assist the processing of invoices into the accounts payable system. Assist in financial statement and expense analysis. Assist with year end financial reporting requirements. Assist the accounting department with daily operations as needed. Complete special projects as needed Qualifications: Have prior office experience. Highly proficient with MS Office including Word, Excel, Power Point and Outlook. Have a working knowledge of general accounting software. Must possess strong English verbal and written communication skills. Team player and ability to work with other departments within the organization. Exceptional organizational and critical thinking skills. If you feel you are the person for the job, please send me an email with your resume attached. Thank you.

Job Title: Experienced Executive Assistant Company: Location: Philadelphia, PA Description: Experienced Executive Assistant This candidate must have excellent organizational skills, solid computer skills be a strong communicator ? both written and verbal and full knowledge of Microsoft outlook, Top Producer would be helpful, and. Must live close to Exton. Minimum of 3 years of Real estate or executive assistant experience is required. Part time 9-3 leading to full time within 30 days. ONLY accepting resumes with a minimum of 3 years administrative experience. Please email your resume for consideration

Job Title: Currently looking for A Executive Administrative Assistant - Company: Location: Erie, PA Description: We are an expanding electronics firm who is seeking a talented office assistant. Candidates must be:- Attentive and clear when talking with customers.- Motivated and diligent- Able to work with limited routine supervisionThe jobs involves: - Talking to customers using the telephone- Client data entry- Stocking office inventory- Organizing flight detailsIf you'd like to apply you need to email or call Barbara Brooks.

Job Title: EXECUTIVE ASSISTANT Company: Location: Pittsburgh, PA Description: Rapidly growing company seeking an executive assistant. Must be proficient in Microsoft Office applications and Quick Books, also must be customer focused and sales oriented. Bachelors degree preferred. If interested please email resume to: Register to View www.tripakindustries.com -Salary plus incentives

Job Title: Executive Administrative Assistant Company: Location: Philadelphia, PA Description: Newly created Life Science company is seeking a polished professional for a fulltime assignment. The successful candidate will be highly organized, with impeccable verbal/written communication skills, and strong multi-tasking abilities. This position supports the Chief Executive & Commercial Officer. The Executive Administrative Assistant must be able to anticipate and plan the Executive?s calendar, interact with all levels of personnel, and work independently or within a team environment on special projects. Only those candidates who have been an Executive Administrative Assistant for a top level executive for at least 3 years in a professional environment will be considered. Responsibilities include ensuring that CEO/CCO is prepared for all calls and meetings; administrating the Executive Board of Directors meetings, minutes, set-up, follow-up notices and maintaining appropriate meticulous files; disseminating information and organizing company wide events; typing and designing general correspondences, memos, charts, tables, graphs, business plans, outcome measurements, etc.; planning/coordinating multiple projects; managing all calendar schedules; and coordinating international and national travel. Must be an EXPERT in Outlook, and Microsoft Word and Excel (will be tested); Desk Top Publishing a plus. This is a highly visible, confidential position. We are only interviewing the most experienced, proficient, high-quality individuals. Send your resume, cover letter, references and salary requirements to: Register to View Principals only. Recruiters, please don't contact this job poster. Please, no phone calls about this job! Please do not contact job poster about other services, products or commercial interests. PostingID: Register to View

Job Title: Remote Administrative Director Company: Virtual Vocations Location: Philadelphia, PA Description: Organization seeks a part-time Administrative Director.  Director will work remotely, approximately 20 hours a week.  This position has the potential to become full-time.  The Administrative Director reports to the Executive Director, doing administration tasks, such as managing personnel and financial administration, seeking grant opportunities, generating written materials, and coordinating board meetings.Some requirements include: be highly organized with ability to multi-task have a Bachelor's degree preferred have at least 5 years non-profit management expereience have mastered web-based tools for communication, fundraising, and database management proficient knowledge of MS Office  Location: RemoteCompensation: $20K-$30K/year  If you are considering applying to this job, please note that in some cases, Virtual Vocations may charge jobseekers a fee for viewing and applying to some positions on their site. VirtualVocations does not charge employers to list job opportunities, but instead allows for jobseekers to pay a small fee to purchase a plan so as to have virtual or remote positions delivered to them via email.Please refer to job code Register to View 70 when responding to this ad.

Job Title: FT Executive Administrative Assistant - Company: Location: Philadelphia, PA Description: Telecommunications firm is seeking a full time Executive Administrative Assistant. The hours are Monday through Friday, 8:30 am till 5:30 pm. Duties include answering phones, travel arrangements, preparation of contracts, scheduling and other various administrative tasks affiliated with running a professional business. Working knowledge of Microsoft Office is a requirement. Serious interests, please send your resume and cover letter to Register to View or fax to Register to View .

Job Title: Executive Administrative Assistant - Downtown Company: ACT-1 Location: Pittsburgh, PA Description: Job Description:Executive Assistant for the HR Dept. - Downtown Pittsburgh ResponsibilitiesThis role is responsible for advanced secretarial and administrative support for elected officers - CEO/CFO. Work is complex and confidential in nature involving access to knowledge of the most sensitive business information. Generally, position provides support for two (or more) officers. QualificationsMUST be proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Knowledge of applicable technical and business vocabulary; Detailed knowledge of company operations, organizational procedures, and personnel; Ability to exercise diplomacy and responsibility in all facets of job; Requires significant secretarial/administrative experience. Downtown Pittsburgh Temporary Position(Ends December) $25.00 - $40.00 per hourThis position is once again for an Executive Administrator. This is the experience required to be considered for this position. You can view all of our jobs online at http://www.act-1.com/?sc=11&id=517327

Job Title: Senior Administrative - Executive Assistant Company: TWC Group Location: Philadelphia, PA Description: Client: Comcast Corporation Job Title: Senior Administrative - Executive Assistant Req Number: 50052960 Location: Philadelphia,PA,19102 Job Type: Full Time Travel: None Relocation: N Position Description:Job DutiesManages supervisor's calendar, independently schedules appointments, reviews invitees, collects materials and prepares executive for meetings.Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.Create and maintain departmental communication channels (e.g. email distribution lists).Create, maintain, and publish department organizational charts.Prepares memoranda outlining and explaining administrative procedures and policies to department management and monitors compliance.Prepares records such as agenda, notices, minutes, and resolutions for meetings, schedules guests, distributes materials in advance.Reviews approval requests (expense reports, agreements, etc.) for accuracy and compliance with company policies.Follows-up on action items with direct reports on behalf of supervisor.Acts as custodian of corporate documents and records.Creates and maintains database and spreadsheet files.Analyzes problems, determines approach, compiles & analyzes data, and prepares reports and/or recommendations for executive level staff.Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.Coordinates activities between organizations and outside parties.Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, prepares and tracks expense reports, and accompanies supervisor when requested.Maintain seating charts and telephone directories.Process requests for access authorization.(take pictures for access badges, and maintain seating chart)Maintain inventory of office and pantry supplies.Coordinate assigned aspects of facility maintenance including maintenance and repairs of a leased office/data center type facility.Provide services associated with facility prepardness for special events.Organize and maintain storage areas.Replace/restock consumables for copiers, printers and fax machines.Coordinate all internal/external moves.Greet and direct guests.Perform clerical duties including mailing, faxing, photocopying, etc.Coordinate meetings, including location, food delivery or pick-up arrangements, travel arrangements, etc.Assist with recruiting efforts, including coordinating resume intake, arranging interviews with candidates, assisting with on-boarding of new employees, etc.Maintain conference rooms and coordinate meeting needs.Punctual, regular, and consistent attendance.Minimum Requirements:Minimum Experience:Ability to maintain confidentiality and represent Comcast in a positive, professional manner.Ability to communicate both orally and in writing in a clear, professional and pleasant manner.Ability to plan, organize and prioritize in a highly effective manner.Ability to handle frequent interruptions and changes in priorities.Ability to juggle multiple priorities and possess exceptional organization skillsAbove average proficiency of personal computers and software applications, including MS Word, Excel, PowerPoint, and Outlook; experience with Visio desired.Knowledge of general office procedures.Knowledge of the Comcast organization is a plusMinimum of 5 years of experience in the administrative field.Education:High School diploma or equivalent required. Bachelor?s degree preferred.Ability to work overtime, as needed