Executive Assistant Jobs in Oregon

Job Title: Executive Admin Assistant Company: Location: Portland, OR Description: The primary purpose and function of the Executive Assistant is to provide confidential support to improve the effectiveness of the executive, as well as organizational assistance and coordination of projects critical to success of the business. ESSENTIAL RESPONSIBILITIES AND TASKS Liaison Responsibilities ? Maintain confidentiality of proprietary information and documents. ? Represent the executive in a positive, supportive, professional manner to management, vendors, and visitors. ? Act as a liaison between the executive and other teams and individuals. ? Screen calls, take messages and return phone calls, as appropriate. ? Greet visitors and direct to appropriate area or person as needed. Project Management Responsibilities ? Act as the executive?s project manager ? Track task assignments to other executives. ? Prepare confidential reports, PowerPoint presentations, correspondence, and other documents. ? Develop and maintain various spreadsheets and databases, independently determining the organization of data and desired results. ? Coordinate, schedule and maintain Outlook calendar with practice-wide events set at least one year in advance. ? Review and route incoming mail. Independently answer routine correspondence. ? Coordinate conference calls. ? Arrange meetings, prepare agendas, reserve and set up facilities, and transcribe meeting minutes. ? Coordinate and secure travel arrangements. ? Work with the Events Specialist to ensure consistent, quality events that meet the assigned purpose, within budget. Board of Director Responsibilities ? Prepare reports and PowerPoint presentations. ? Compose confidential correspondence and reports in a timely manner. ? Arrange meetings, prepare agendas, and reserve and prepare facilities. ? Copy and distribute materials (both printed and electronic) as requested. ? Prepare outgoing mail and correspondence, including e-mail and faxes. Fiscal Responsibilities ? Prepare, submit and track expense reports. ? Prepare and track Paid Time Off. ? Prepare the budget, monitoring for accuracy and fiscal oversight. SPECIAL WORKING CONDITIONS ? Ability to work at a computer for long periods of time. ? Project timelines and work volume / deadlines may often require more than 40 hours per week to complete essential duties of this job. ? Must have mental processes for reasoning, remembering, mathematics and language ability (reading, writing, and speaking the English language) to perform the duties proficiently. ? The noise level in the work environment is normally moderate. EXPERIENCE, EDUCATION AND/OR TRAINING ? Bachelor?s degree in Business Administration preferred, or the equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities. ? Minimum two years relevant professional experience required with ability to multi-task, organize complex projects, and to stream line processes. ? Demonstrated ability to effectively present information and respond to questions from managers, clients, customers, and the general public. ? Medical background with medical terminology training is preferred.

Job Title: Executive Administrative Assistant Company: Banfield, The Pet Hospital Location: Portland, OR Description: SUMMARY OF JOB PURPOSE AND FUNCTIONThe primary purpose and function of the Executive Assistant is to provide senior level administrative support to the Executive staff.  This position requires superior written and verbal communication skills, efficient organizational skills, strong computer skills, and the ability to work independently. ESSENTIAL DUTIES AND RESPONSIBILITIES• Maintain confidentiality of proprietary information and documents.• Represent the Executive in a positive, supportive, professional manner to management, vendors, and visitors.• Act as a liaison between the Executive and other teams and individuals.• Prepare confidential reports, PowerPoint presentations, correspondence, and other documents.• Develop and maintain various spreadsheets and databases, independently determining the organization of data and desired results. • Provide analysis of data using Excel and/or written format in a detailed and in-depth manner for special projects. • Maintain Outlook calendars for supervisors, schedule appointments, maintain long-range calendar for team.  Ensure specific issues are scheduled for follow-up.• Review and route incoming mail, responding as appropriate.• Greet visitors and direct to appropriate area or person as needed.• Coordinate conference calls. • Arrange meetings, prepare agendas, reserve and set up facilities, and transcribe meeting minutes.• Coordinate and secure travel arrangements.• Order supplies, maintain inventory levels and schedule equipment maintenance. • Screen calls, take messages and return phone calls, as appropriate. • Prepare, submit, and track expense reports for Executive, and review reports for Executives’ direct reports.• Prepare PTO reports for Executives and their direct reports.• Act as the Executive’s project manager.  Assist on a team project or assume sole responsibility for specific projects as directed.  Develop timeline, budget, milestones, deliverables, and status reports. • Responsible for routine decisions on behalf of the Executive, with outcomes communicated to Executive via memo or e-mail to encompass fiscal, task assignment, branding, communications, work flow, etc. • Research detailed information and prepare executive summaries. • Provide cross-training and back-up to other Executive Assistants as needed. • Support the team building efforts of the Administrative Team as a whole. • Attend monthly Administrative Team meetings, and Executive Assistant meetings as scheduled. • Other projects as assigned.HIRING QUALIFICATIONSCAPABILITIES AND EXPERIENCE (CAN DO)• Ability to multi-task- Manages multiple tasks at one time; quickly and accurately shifts attention among multiple tasks under distracting conditions without loss of accuracy or appearance of frustration.• Communication skills - Reads, writes and speaks fluent English, using appropriate grammar, style and vocabulary.  Correctly spells commonly used English words and job specific terms.   Demonstrates exceptionally strong written and verbal communication skills. • Organizational ability – Demonstrates a systematic approach in carrying out assignments.  Is very orderly and excels at cutting through confusion and turning chaos into order.  • Problem solving skills - Demonstrates a strong ability to identify, analyze and solve problems.  Unusually decisive in handling difficult problems. Translates problems into practical solutions.• Client service skills - Consistently ensures the team provides the client with attentive, courteous and informative service.  Gains and shows personal satisfaction from delivering great service.• Intellectual ability - Accurately and consistently follows instructions delivered in an oral, written or diagram format.  Can provide directions. • Mathematical ability - Ability to add, subtract, multiply and divide, and to compute rate, ratio and percent; ability to convert units of measurement.• Computer skills - Comfortably and confidently uses a computer and specialized software. Microsoft Word, Excel, Access, Outlook, PowerPoint, Visio, etc.ATTITUDES (WILL DO)• Initiative – shows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures.  Takes on additional responsibility when both big and small tasks need to be done. • Integrity – Firmly adheres to the values and ethics of Banfield, The Pet Hospital.  Exhibits honesty, discretion, and sound judgment. • Cooperativeness – Willing to work with others, collaborating and compromising where necessary; promptly share relevant information with others. • Flexibility – Is open to changing situations and opportunities and is willing to perform all tasks assigned.• Independence – Able and willing to perform tasks and duties without supervision. • Tolerance for Stress / Resiliency – Maintains a positive “can do” outlook, rebounds quickly from frustrations and unpleasantness, and maintains composure and friendly demeanor while dealing with stressful situations.SPECIAL WORKING CONDITIONS• Ability to work at a computer for long periods of time.  • Project timelines and work volume / deadlines may often require more than 40 hours per week to complete essential duties of this job.• Must have mental processes for reasoning, remembering, mathematics and language ability (reading, writing, and speaking the English language) to perform the duties proficiently.• The noise level in the work environment is normally moderate.• Environment where Pets are present.EXPERIENCE, EDUCATION AND/OR TRAINING• Bachelor’s degree in Business Administration or related field is preferred, or the equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.• Minimum two years relevant professional experience is required with experience writing reports, business correspondence, and procedure manuals preferred. • Demonstrated ability to effectively present information and respond to questions from managers, clients, customers, and the general public.• Medical background (veterinary technician, human healthcare, pharmaceutical, etc.) with medical terminology training is preferred.To apply for this position, please visit the following link: http://tbe.taleo.net/NA3/ats/careers/requisition.jsp?org=TRB&cws=1&rid=9037 Company: Banfield, The Pet HospitalLocation: Portland, OR 97213 Job Category: Administrative/ClericalStatus: Full Time, Employee

Job Title: Executive Administrative Assistant Company: Ocean Conservancy Location: Portland, OR Description: Provides administrative and project support to the Vice President, National Conservation Policy and Legal Affairs (VP). Manages and coordinates office operations in Portland, Oregon, and supports Ocean Conservancy's six conservation programs, including conducting conservation and legal projects. SPECIFIC RESPONSIBILITIES: * Provides project and administrative support for the VP and other Portland staff, including organization and coordination of activities, scheduling appointments and managing the calendar, creating and managing call schedules, monitoring deadlines and project check-points, creating and maintaining files, editing and proofreading documents, drafting correspondence, faxing and copying; coordinating with DC and other regional staff. * Manages the Portland, Oregon office. * Attends program or project meetings as requested. * Conducts project assignments and research, gathers and analyzes information, prepares presentations and other materials for external audiences. * Maintains VP calendar and coordinates with senior staff calendars; establishes and maintains tracking systems for travel and calendar deadlines; oversees schedules and deadlines for correspondence and other VP work products. * Handles logistical details for the VP, including travel arrangements; prepares and submits VP credit card reconciliations, expense reports, and reimbursement requests. * Organizes and conducts events, including but not limited to meetings, conference calls, management activities, and educational or technical events. * Assists the VP with monitoring programs, budgets, timesheets, and other administrative matters. * Coordinates routine electronic communications, parcel shipments, and mailings. * Performs other duties as assigned. QUALIFICATIONS: A highly motivated self-starter with a bachelor's degree and minimum five years of administrative experience, including excellent organization skills and attention to detail; ability to meet deadlines; excellent written and verbal communication ability; accurate and efficient word processing skills. Must possess high level of comfort with computer technology and Microsoft Office software (including Excel). Experience in public policy and non-profit organizations preferred. Paralegal degree or experience welcomed.

Job Title: Part Time Executive Assistant Company: Location: Portland, OR Description: Are you.... Detail oriented? A self starter? Creative? Then this is the job for you! I am looking for an Executive Assistant to help me run my Skin Care, Glamour and Image business from my home in Happy Valley. I am looking for a bright, fun, detail oriented person. If you are looking for a happy and joyful work environment, then keep reading. Duties Include but not limited to: QuickBooks Bookkeeping Manage: Communication with consultants Inventory Travel Monthly Newsletter Blog Social Media Plan special events to showcase products and recruiting Manage and Update website Miscellaneous errands business and personal Required Skills: Microsoft Office (Excel, Outlook, Publisher, PowerPoint) Iphone QuickBooks Some writing for blogging, etc. I am looking for someone to start ASAP. This is a part time job; hours will range from 12-15 hours a week. Pay to begin at $10/hour Please send your resume to Register to View . Please include a cover letter telling me a little bit about yourself and why you think this would be a good fit for you. Also when emailing your resume please send as an attachment AND copy and paste into your email for quick review.

Job Title: 2 Full Time Administrative/Executive Assistants Company: Location: Portland, OR Description: Fast-paced, wildly successful internet marketing and business development company currently hiring for 2 full-time administrative/executive assistants. YOU: Unsatisfied at your current job, but way too valuable to not have one ?even? in this economy. Only problem is?you?re BORED. You seek a solid/secure and yet lively, exciting challenge! Please send us your resume only if these characteristics describe you to a ? T ?? Thrive on challenge, easy to be around, handle constructive feedback, clearly communicate issues needing addressed in respectful way, constantly find yourself accomplishing a lot more in less time than co-workers (learn faster and things come easier than coworkers), intelligent, very positive and friendly, relaxed professional seeking a long-term position that engages you. Contact us right away if you also find yourself excelling in communication skills, organization skills, IT skills, writing skills, attention to detail, dependable and punctual, self-motivated, quick and accurate, effectively prioritizing work tasks, and great ability to multi-task successfully independently or as a team member. We prefer at least 2-3 years administrative experience and proficiency in Microsoft Office software, Quickbooks, and accurate typing skills. Graphic design and/or video production knowledge and experience a HUGE plus! Please send your resume directly to Register to View Can?t wait to hear from you!

Job Title: Exec Assistant for Top Producing Realtor Company: Location: Portland, OR Description: Looking for a person who will be part of a team and be the Executive Assistant to a Top Producing Agent at the #1 real estate company in Clark County! This is not a traditional administrative position?here?s what we?re looking for: - You are not meek or thin-skinned. - You have your real estate license or be willing to get one within 30 days. - Real estate experience is needed in some form. - Must be a team player. - You must have database management skills. - You are structured, organized and very good at multi-tasking. - You have an upbeat and POSITIVE attitude with focus on customer service. - You are a fast learner and have great marketing ideas. - You have computer skills including Excel, Word, Publisher (and/or Adobe), etc. - You are self-motivated, don?t need to be babysat and have drive to do what needs to be done. - You have a sense of humor, a kind heart and of course, patience. - You have awesome communication skills; you?ll be dealing with clients, the public, other real estate agents and sometimes difficult or sensitive situations. - You are not confined to a list and must be flexible in this ever-changing business. - You are able to deal with stress sometimes in a positive, productive way. - Your primary job is to run and keep the office organized, be my right arm and use the systems and models that our company has in place to be successful. This position is full time, Monday thru Friday and there may be some weekends or evenings now and then. If you have a ?can-do? attitude, don?t let this job description scare you! Be brave and step up to the challenge! You will be paid a base salary plus commission and have the opportunity to make a lot of money! This is not a position when you need a certain salary every month to survive, it changes all the time. It is a contracted position, so there are no available benefits. PLEASE...ONLY APPLY IF YOU ARE QUALIFIED....This job takes a special person.

Job Title: Executive Assistant Company: Metro Regional Services Location: Portland, OR Description: Provides a high-level of support to the Oregon Convention Center executive management team. On a daily basis; manages the scheduling of meetings, phone calls and emails, compiles data through various computer software systems, documents relevant information for a variety of committees and meetings, prepares necessary information to help meet the executives responsibilities, leads the coordination of venue-wide process projects as well as other special projects as assigned, and serves as front line supervisor for front reception staff. May serve as liaison for MERC Commissioners and Metro Council Office.The Oregon Convention Center (OCC) is the largest convention center in the Pacific Northwest, making it an ideal venue for conventions, industry tradeshows, meetings, and banquets. Located in beautiful and lively downtown Portland, Oregon, the OCC is the preferred destination for many groups because of its commitment to customer service and leadership in sustainable practices.The Oregon Convention Center is part of the Metropolitan Exposition Recreation Commission (MERC), a subsidiary of Metro. MERC oversees the OCC as well as the Portland Center for the Performing Arts and Portland Expo Center. To apply Please visit our web site at: www.oregonmetro.gov/jobs for the complete job announcement and a description of the application process. An Equal Opportunity/Affirmative Action Employer

Job Title: Executive Assistant to VP Marketing & VP Product Marketing Company: Location: Portland, OR Description: Tripwire is industry-recognized for its enterprise-level configuration control software. Tripwire's leading product, Tripwire Enterprise, is the first to combine configuration assessment with configuration change auditing in a single solution. Tripwire Enterprise helps IT ensure the organization achieves and maintains configurations in an operationally optimized, compliant and secure state-and helps them prove it. Headquartered in Portland, Oregon, Tripwire has operations in 15 countries around the world. Tripwire was recently named to the Portland Business Journal's Fastest-Growing Private 100 List and Oregon Business Magazine named it one of the 100 Best Companies in Oregon. Tripwire is searching for an experienced Executive Assistant. This position will work under minimal supervision, supporting our Vice President of Marketing and Vice President of Product Marketing. This position requires a flexible individual capable of facilitating and maintaining the following job duties: Duties: * Manage multiple calendars and coordinate complex internal and external meetings * Internal and external event coordination * Domestic and international travel arrangements * Compile agenda and action items for meetings and track progress * Maintain both physical and electronic files * Create and submit expense reports * Draft and distribute complex correspondence for internal and external distribution Skills and Aptitudes: Professional representation skills * Highly confidential * Conducts him/herself in a professional manner at all times; acts as a representative for executives Exceptional written and verbal communication * Proactive in communication to executives, teammates, and employees, as well as professionals outside the Company * Coordinate meetings, events, and general happenings within the company to avoid overlap Technologically savvy * Advanced knowledge in MS Word, Excel, PowerPoint, and Outlook * Basic knowledge of AV needs for meetings (WebEx, Projectors, etc.) Outstanding critical thinking skills * Effectively analyze situations * Not afraid to ask questions * Able to take initiative and see issues to resolution Highly organized with natural aptitude to thrive in fast paced environment * Exceptional manager of self as well as processes and projects * Effective in stressful, ambiguous situations * Positive/customer service attitude * Strong work ethic and ?ownership? of work * Ability to work independently and prioritize multiple tasks Project management * Ability to plan, lead, and drive projects to completion * Natural sense of urgency (Can set and meet deadlines) Able to adapt to different situations and work effectively with different groups of people. * Excellent and diverse interpersonal skills (able to work with Executives as well as individual contributors) * Ability to influence others. * Excellent mediation skills, ability to gain consensus Basic accounting skills (expense reporting) Dedicated and committed to VP's and yet a 'Team One' team player Experience working as an Executive Assistant with a public company a plus. Qualifications: * 7-10 years minimum experience supporting senior level executives * Prior experience supporting multiple executives simultaneously * Previous experience in Technology/ Software industry preferred If you meet the qualifications and would like to be considered for this position please email your cover letter, resume, salary history and the self-identification form to Register to View Please note the specific position you are applying for in the subject line of your email For a complete list of current open positions please visit tripwire.com/company/careers Notice to Recruiters and Staffing Agencies Our preference at Tripwire is to recruit candidates directly. We do partner with a limited number of preferred agencies when we identify a need for third party staffing support. We do not accept unsolicited agency resumes. We will pay a fee only if the candidate is presented after there is a signed recruiting agreement in place between Tripwire and the agency and only if we have explicitly engaged the agency to submit resumes for a specific current opening. We do not pay fees for unsolicited candidates submitted to Tripwire or any Tripwire employee by email, fax, phone, mail, verbal referral or any other means. In the case of candidates submitted to Tripwire without a signed agreement in place or without being solicited to work on a specific open requisition, Tripwire explicitly reserves the right to pursue and hire those unsolicited candidates without any financial obligation to the recruiter or agency. No employee of Tripwire has any authority to modify the terms of this notice, or waive the requirement that a written engagement be in place prior to submitting solicited any obligation to pay any recruiting fees.

Job Title: Executive Assistant - Opportunity For Growth Company: Location: Portland, OR Description: Executive Assistant Salary: $40-60K DOE Location: South of Wilsonville Educational/Certification Requirements: High school diploma or equivalent Qualifications: 3-5+ years of executive level support experience required Experience supporting multiple executives required Extensive experience coordinating complex travel and hotel arrangements required Experience tracking and filling out expense reports required Excellent verbal and written communication skills required Computer Experience/Special Skills: Strong proficiency with MS Office Job Description: Established organization seeks a high-level, polished assistant with exceptional organization skills, a ?can do? attitude and a strong proficiency with MS Office to support multiple executives. Act as a project manager and scheduling specialist to ensure critical assignments are completed in a timely manner. Develop and update spreadsheets, coordinate all meetings and complex travel arrangements, track and submit expense reports, and conduct research for special projects. Your 5+ years of executive level support experience along with experience supporting multiple managing principals in a similar capacity could qualify you immediately! Enjoy working in a diverse environment with an excellent opportunity for growth down the line! Email your resume to Register to View for immediate consideration! Visit our website www.bolywelch.com or on Relationships That Work. Our strong market connections will support your career transition and professional growth plans through a variety of placement options with challenging and meaningful work. Each Boly:Welch division is staffed with recruiters who have developed deep relationships within their respective businesses, bringing the most interesting jobs from the best clients into view for you. Our specialized niches mean strong expertise in each of our business lines. Across all levels, our recruiters know their craft and what skills, behaviors and characteristics contribute to successful placements. Work With Us. Administrative + Executive Assistants : Secretaries : Receptionists : Clerical Staff : Event Planners : Property Managers : Office Managers : Business Managers : Project + Program Managers Local + Connected + Sustainable

Job Title: Executive Assistant Company: Location: Salem, OR Description: A local Salem area company has an immediate opening for an Executive Assistant to provide support to multiple Managers and Executives. This individual will provide professional administrative support to Lead Executive Admin and other Executive with various tasks. Will ensure efficient office operations by maintaining consistent procedures and department organization. Highly Skilled candidates will have two or more years, of recent Administrative Experience. Duties include, but are not limited to maintaining calendars, coordinating meetings and travel planning. Must have excellent written and verbal communication and have great multi-tasking skills. Advanced Excel, Powerpoint and typing speed, at a minimum of 45 WPM is required. If this sounds like you, and you're looking to begin a great career, apply with OfficeTeam online Register to View http://www.officeteam.com!