Executive Assistant Jobs in New York

Job Title: Executive Assistant ACE Limited/ACE INA Company: New York's Job Exchange Location: New York, NY Description: Executive Assistant Register to View ACE Limited/ACE INA Job Description ACE GroupThe ACE Group of Companies is one of the worlds leading global commercial property and casualty insurance and reinsurance organizations, with 16,000 employees worldwide and offices in more than 50 countries.ACE serves the property and casualty insurance needs of businesses of all sizes in a broad range of industries. We also provide specialized insurance products?such as personal accident, supplemental health and life insurance?to individuals in select countries. Our reinsurance operations include both property and casualty and life companies.Details of this critical opening follow:The ACE Group of Companies is one of the world's leading global commercial property and casualty insurance and reinsurance organizations, with 16,000 employees worldwide and offices in more than 50 countries. ACE serves the property and casualty insurance needs of businesses of all sizes in a broad range of industries. We also provide specialized insurance products?such as personal accident, supplemental health and life insurance?to individuals in select countries. Our reinsurance operations include both property and casualty and life companiesWe are seeking an individual with strong administrative expertise to join us as an executive assistant supporting our Global Corporate Development team. This role, located in ACE?s midtown New York office, will directly report to the ACE Global Corporate Development Officer, one of the senior-most positions reporting directly to the CEO.Details of this critical opening follow: Ideal candidates will possess:*Utmost professionalism, poise, and presence in interacting with both domestic and international professionals*Superior communication skills and ability to handle confidential information*Excellent ability to multitask*Ability to anticipate the business needs of the executive, both on a routine and a per case basis*Proven track record in supporting the objectives of a senior executive(s)*Comfort in working in an international environment, including scheduling meetings and calls appropriately with multiple parties across multiple time zones*Ability to organize executive travel, meetings, staff functions and recurring business events*Demonstrated ability to create presentations and generate reports from multiple information sources, and strong organizational skills in establishing, maintaining and updating files *Commitment to administer programs, projects, and/or processes specific to Corporate DevelopmentDesired qualifications / skills:*5 to 7 years of demonstrated competence in executive administrative assistant functions, preferably gained at an investment bank or a similar professional services organization *High degree of professionalism and a demonstrated ability to handle confidential information*Demonstrated superior attention to detail and accuracy in process and results *Displayed ability to take initiative and foresight to anticipate needs*Self-starter with a can-do attitude able to manage in a fast-paced environment *Demonstrated ability to work with limited supervision and deal with ambiguities and shifting priorities*Strong time management, planning, organizational, and analytical skills*Proven ability in planning, prioritizing, and organizing diverse workload*Mastery of Microsoft Office, particularly Power Point, Work, and Excel (Microsoft Project proficiency a plus)*Excellent customer service skills, including strong oral and written communication skills*Effective interpersonal skills to be capable of working with all levels of office personnelACE offers a competitive salary plus cash bonus, equity opportunities and a comprehensive benefits package including life, health, dental, vision, a generous retirement savings plan with a generous company match, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress. Sound like the right job for you? For consideration, please apply below. If you?d like ad A benefit package may or may not be available. Request specific information from the employer. Job Summary Company Job ID: JLJ5CYKTXDJ Job Title: Executive Assistant Company: ACE Limited/ACE INA Location: US - NY, New York, 10001 AJE Reference Number: 529973397 Job Start/End Date: not provided Job Type: Regular Job Classification: Full Time Hours/Week: not provided Salary Range: not provided N/A Education: None Selected Required Degree/ Formal Training: not provided Required Licenses/ Certificates : not provided Experience: not provided Company Homepage: not provided More Information

Job Title: EXECUTIVE ASSISTANT, WOMEN'S DESIGN Company: Polo Ralph Lauren Location: New York, NY Description: Polo Ralph Lauren Corporation is a leader in the design, marketing and distribution of premium lifestyle products in four categories: apparel, home, accessories and fragrances. For more than 40 years, Polo’s reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. Purpose & Scope: Assist and provide administrative support for Women's design.Responsibilities:  Maintain daily calendar, and answer calls / take messages Organize and maintain all department meetings.  Maintain department supply orders and budget. Order all supplies.  Maintain all confidential employee records, including: vacation/personal time tracking.  Establish, maintain and update the department travel calendar and track travel budget.  Manage all travel arrangements, including: flight, ground transport, hotels, and itinerary.  All general administrative tasks, including: telephone, filing, memo generation, and mail.  Develop documents/communications and changes to documents in a timely and accurate manner.  Maintain weekly update meetings and agendas with direct reports. Develop agendas for scheduled meetings.  Follow up on issues and inform manager.  Take independent action to resolve problems/projects.  Maintain up-to-date file system.  Complete and track all monthly American Express and weekly cash expense reports.  Project coordination and management:   Includes heavy internal communication, development and execution projects.   Meeting planning. Modifies approach to work based on new information and manager’s needs. Job Requirements:  Preferred 5+ years executive-level administrative support, preferably in a merchandising or retail corporate environment.  Demonstrated written presentation organization and editing skills.  Advanced MS Word, Excel, Outlook and PowerPoint knowledge.  Heavy calendar manipulation experience.  Strong decision making and leadership skills.  Strong verbal communication and negotiation skills.  Sets appropriate deadlines and priorities.  Handles multiple projects simultaneously.  Ability to anticipate unforeseen issues and take appropriate actions.  Ability to complete tasks in a timely and accurate manner.  Team player, with strong interpersonal skills. Polo Ralph Lauren is an equal opportunity employer. We offer dynamic career opportunities with growth potential and a generous company discount.

Job Title: Executive Assistant I Company: Time Warner Location: New York, NY Description: Posting Job Title Executive Assistant I TimeWarner Division Warner Bros. Entertainment Group WB Business Unit New Line Productions Industry Film Production and Distribution Location United States - New York - New York Requisition # 117134BR Position Type Full Time Posting Job Description SUMMARY OF POSITION New Line Productions, Inc. seeks an Executive Assistant I for the Theatrical Creative Executive- New York department. JOB RESPONSIBILITIES Coordinates heavy phone calls through office. Coordinates/arranges all executive and talent travel and hotel accommodations, both international and domestic. Arranges executive calendar or schedules meetings, independently or as directed. Oversees office administration for small office, including day to day activity of groupsâ?? interns. Handles all literary submissions and performs reading of books and scripts. Creates and maintains schedules, reports and matrixes and manages expense reports for VP.Makes photocopies of reports, documents and other materials. Greets clients, talent, creative staff and executives. Prepares check requests or expense reports and follows through. Orders supplies. Manages projects or handles specific assignments. Performs other related duties as assigned. Composes memos and correspondence for supervisor's review and signature. JOB REQUIREMENTS College Degree or equivalent experience required. 1-2 years previous work experience required. Previous experience in film, television or publishing preferred. Proficiency in Word, Excel, Outlook. Strong interest in film and publishing industries. Interest in film development and production. Excellent writing and inter-personal skills. Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone. Must have the ability to pay close attention to detail and understand written and oral instructions. Must have the ability to organize and schedule work effectively. Must have the ability to work well under time constraints. Must be able to handle multiple tasks. Must be able to work in a fast paced environment. Must be able to work independently and meet deadlines. Must be able to work flexible hours, including overtime, when necessary.

Job Title: Executive Administrative Assistant ITT Corporation Company: New York's Job Exchange Location: New York, NY Description: Executive Administrative Assistant Register to View ITT Corporation Job Description Executive Administrative AssistantLocation: White Plains, NYJob Code: 87WP2# of openings: 1DescriptionPerform administrative duties for an executive and a team while working in a collaborative environment. Schedule meetings, make conference calls and travel arrangements, maintain busy calendars, and plan and arrange meetings and events. Screen telephone calls, handle matters requiring discretionary judgment and confidentiality, and coordinate calendars ensuring open communication with other administrative assistants to allow for the rescheduling of conflicts. Monitor e-mails and respond appropriately ensuring that deadlines are met. Maintain multiple files, prepare time and expense reports, memos, and correspondence, file travel expenses, use technical and business vocabulary, and apply a detailed knowledge of operations, organizational procedures, and personnel. Make independent decisions regarding the planning, organizing, and scheduling of work within established guidelines and exhibit flexibility adapting to changing priorities. Prioritize and manage multiple tasks concurrently under aggressive timelines in a dynamic environment and prepare briefings, reports, and summary information. This position is located in White Plains, NY.Basic Qualifications: (Required)-5+ years of experience in an administrative role-3+ years of experience with Microsoft Office,Powerpoint and Outlook-Knowledge of business correspondence-HS diploma or GEDAdditional Qualifications:-Ability to multi-task independently in a fast-paced environment-Ability to be a team player-Ability to proofread on grammar and punctuation with a high level of accuracyITT is an Equal Opportunity / Affirmative Action Employer. M/F/D/V A benefit package may or may not be available. Request specific information from the employer. Job Summary Job Start/End Date: not provided Job Type: Regular Job Classification: Full Time Hours/Week: not provided Salary Range: not provided N/A Education: not provided Required Degree/ Formal Training: not provided Required Licenses/ Certificates : not provided Experience: Entry Level (0 - 2 years) Company Homepage: not provided More Information

Job Title: Prestigious Hedge Fund Needs Executive Assistant $70-75K Company: Access Staffing Location: New York, NY Description: Prestigious Hedge Fund Needs Executive Assistant - $70-75KProminent Manhattan hedge fund is looking for a sharp Executive Assistant with experience in the finance industry to provide administrative support to a team of senior level executives.? This position will keep you in constant motion as you coordinate all daily priorities, including organizing travel arrangements, processing expense reports, greeting high profile guests and clients, and preparing marketing materials for client meetings.?  Candidate should possess a high caliber of self-motivation, excellent interpersonal skills to work well alongside strong personalities and communicate effectively with senior level management.? This is a very high profile position for an experienced Assistant capable of wearing many hats.? College degree required.?  This Company provides 100% paid benefits, free meals & GymProactive individuals who are eager to advance their career will find plenty of opportunities for growth at this world class firm! Submit your resume in Word format with “Executive Assistant” in the subject line.? Please send resumes to Register to View

Job Title: Executive Assistant for Prestigious Hedge Fund Team Company: Access Staffing Location: New York, NY Description: Prestigious Hedge Fund Needs Executive Assistant - $70-75KAbout the JobProminent Manhattan hedge fund is looking for a sharp Executive Assistant with experience in the finance industry to provide administrative support to a team of senior level executives.? This position will keep you in constant motion as you coordinate all daily priorities, including organizing travel arrangements, processing expense reports, greeting high profile guests and clients, and preparing marketing materials for client meetings.?  Candidate should possess a high caliber of self-motivation, excellent interpersonal skills to work well alongside strong personalities and communicate effectively with senior level management.? This is a very high profile position for a poised, experienced Assistant capable of wearing many hats.? College degree required.?  Proactive individuals who are eager to advance their career will find plenty of opportunities for growth at this world class firm! Submit your resume in Word format with “Executive Assistant” in the subject line. To Register to View

Job Title: Executive Assistant - Invesment Management and Global Research Company: Morgan Stanley Location: New York, NY Description: • Telephone coverage - answer phones, take accurate messages, know executives’ whereabouts at all times, handle urgent/confidential calls with appropriate judgment; back-up other lines as needed. • Extensive calendar management - schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues. • Ensure thorough preparation for all meetings - this requires proactively requesting all materials in advance of meetings. All materials for the next business day must be collated and presented to executive on the prior day. • Manage a highly-structured filing system, including correspondence, documents and personal files. Retrieve historical files in a timely, efficient manner. • Coordinate all preparation for various management meetings, onsite planning sessions, and departmental Town Hall events. • Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind • Update and maintain senior management teams’ shared vacation calendar. • Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services. Heavy interaction with high-level executives; act as liaison with clients and their assistants. • Research materials from intra/internet. • Send and retrieve digital and inbound faxes. • Open and distribute executives’ mail, sort and prioritize; arrange messenger and overnight package services. • Miscellaneous support: setup and maintain mail groups, maintain office supplies, fully-functioning work area. • Provide admin support for any ad hoc projects e.g. offsites, onsites, social events, team meetings, lunches, dinners etc. • Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities. • Co-ordinate and book all travel including flights, hotels, currency, taxis etc within the Firmwide Expense Policy. Keep executives’ travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental cars or car services, currency exchange. Ensure relevant agendas and itineraries are organised in advance. • Process monthly expenses in a timely manner. Ensure these are processed quickly and efficiently and are within Firmwide policy. Pro-actively ensure these flow to correct contacts with appropriate approvals for processing. • Produce ad-hoc presentations upon request. • Coordinate all related conference rooms including any catering, audio/videoconference set up. • Provide backup support for colleagues during vacation/sick days, and assist their managers as needed with phone coverage and other office needs. • Handle personal work as directed Skills Required • Excellent communication, writing, judgment, and problem-solving skills • Meticulous attention to detail as well as solid organization/time management skills • Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues • Able to work in a fast-paced environment and handle multiple tasks concurrently with ability to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently • Pro-active and dedicated; must have a strong sense of ownership and accountability for all job functions • Large amount of flexibility e.g. a willingness to work overtime, assist admin team, office management team where required Skills Desired • College Degree Preferred or Relative Corporate Experience preferred (5+ Years of Experience) • Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts • Other applications helpful include Excel, PowerPoint, internet and research tools • Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

Job Title: $80-90k Executive Assistant - Executive Search Firm Company: Aavis Resources Location: New York, NY Description: $80-90K EXECUTIVE ASSISTANT - EXECUTIVE SEARCH FIRMMust have college degreeMust have previous Executive Search experienceSupport top - busy executiveNeed great organizational skillsExcellent client interaction and contact skillCorporate presentationExcellent communication skills: verbal and writtenBonusGreat benefits

Job Title: Executive Assistant - Office of General Counsel Superior Technical Resources Company: New York's Job Exchange Location: Buffalo, NY Description: Executive Assistant - Office of General Counsel Register to View Superior Technical Resources Job Description Superior Staff Resources is currently recruiting for and Executive Administrative Assistant for a downtown Buffalo location. This person will be assisting the General Counsel of this institution. Responsibilities include maintaining calendars for attorneys, prioritize and route incoming calls/correspondence and respond to ensure action required is address, serve as liaison with all levels of staff, assist with invoice processing, tracking and other budgeting activities, prepare presentations, coordinate meetings, and other duties as business dictates. Requirements for this position include an AAS in Secretarial Science, a minimum of 5 years experience in an executive level Administrative Assistant role, a minimum of 3 years working in MS Office, and strong organizational skills. Pay DOE. 1st shift. Talent and Resources, Aligned. www.superiorjobs.com. EOE M/F/D/V Required Skills / Qualifications: 1. AAS Secretarial Science degree 2. a minimum of 5 years experience in an executive level Admin Assistant role 3. a minimum of 3 years working with MS Office (Word, Excel, PowerPoint) Preferred Skills / Qualifications: 1. Bachelor's in Business Administration preferred 2. a minimum of 5 years experience in an Admin Role for a Law Firm or General counsel Office preferred 3. Excellent written and verbal communication 4. Strong organizational skills & ability to multi task 5. Strong project management skills Job Benefits not provided Job Summary Company Job ID: 214873 Job Title: Executive Assistant - Office of General Counsel Company: Superior Technical Resources Location: US - NY, Buffalo, 14210 AJE Reference Number: 529975624 Job Start/End Date: not provided Job Type: Regular Job Classification: Full Time Hours/Week: not provided Salary Range: not provided N/A Education: not provided Required Degree/ Formal Training: not provided Required Licenses/ Certificates : not provided Experience: Mid-Career (2 - 15 years) Company Homepage: http://www.super... More Information

Job Title: Executive Administrative Assistant/Floater/Temp Company: Location: New York City, NY Description: Global Private Equity firm is looking for a Floater to support Senior Executives. This is an excellent opportunity to work long term in a first class firm with a friendly professional culture. The hours of this position are 9:00 am to 5:30pm. Responsibilities ? Coordinate complex schedules of senior executives ? Arrange international and domestic travel, transportation and lodging and prepare itineraries ? Organize, prioritize and summarize the content on incoming mail, special requests, and meetings ? Handle heavy telephone and email inquiries from high level executives and contacts and respond as appropriate ? Projects as needed Requirements ? MUST have a minimum 3 years work experience supporting senior level executives preferably in the banking/financial services industry ? Proficient with the applications of MS Outlook, Microsoft Word, Excel and PowerPoint ? Excellent communication skills, professional appearance and a high level of integrity.