Executive Assistant Jobs in New Jersey

Job Title: Executive Assistant-Sales & Communications Company: The Systems Group, LLC Location: Hoboken, NJ Description: Executive Assistant - Sales and CommunicationsThe Systems Group is looking for an experienced, politely assertive, and polished professional who is genuinelypassionate about the work of an Executive Assistant and can collaboratively work with both executives andcolleagues. This person must be exceedingly well organized yet highly flexible to enjoy the administrative challengesof supporting our six-member Executive Team while working independently with little or no supervision.Administrative duties executed for Executive Team members may involve exposure to sensitive informationnecessitating considerable use of discretion and judgment. Responsibilities primarily focus on sales; externalcommunications and client relations; internal communications and employee relations and, secondarily, on providinggeneral office support as needed to balance the company’s dynamic workload.The abilities to manage competing and/or changing priorities while maintaining attention to detail as well as remainlevel-headed when working with tight deadlines under pressure are critical to success in this position. The ExecutiveTeam embodies a high-performance culture that will require periodic late evening and occasional weekend support.This challenging environment is best suited to self-motivated individuals who are high achievers and prefer to work in a dynamic, demanding, yet close-knit organization.Skills: well established general administrative skills including but not limited to scheduling, correspondence, phones,travel and personal executive support; excellent verbal and written communication skills including prior experiencewriting and editing internal and external communications with minimal input from executive(s) as well as significantediting and proofreading skills; event planning, execution, and hosting experience with trade show execution a plus;advanced knowledge of MS tools including Word, Publisher, Excel, PowerPoint, Visio and Outlook with SharePointand/or Dynamics SL a plus; proficient at photo editing and desktop publishing.Experience: Bachelor’s degree and/or equivalent work experience; 5+ years experience in an Executive Assistantrole specifically supporting multiple senior and/or C-level executives utilizing unwavering professionalism and anenergetic positive attitude; familiarity with the broadcast engineering environment a significant plus

Job Title: Executive Assistant Company: Officeteam Location: Princeton, NJ Description: Growing publishing company in Princeton has an opening for an Executive Assistant to the CEO. Ideal candidate will have 5+ years experience supporting AC-level executives, strong MS Word, Excel and PowerPoint and will be open to working overtime (maybe until 6:00). Executive Assistant will also assist the Controller with some HR responsibilities. Prior experience in HR a plus! Company offers a friendly, business casual environment and a healthy benefits package. For immediate consideration and to set up an interview, please contact Marcye Brown at Register to View and send your resume as a MS Word attachment to Register to View Ideal candidate will have 5+ years experience supporting C-level executives, strong MS Word, Excel and PowerPoint and will be open to working overtime (maybe until 6:00). Executive Assistant will also assist the Controller with some HR responsibilities. Prior experience in HR a plus!OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Executive Assistant To President Company: Instrumental Services Inc. Location: Clifton, NJ Description: If you have superior organizational skills, fluent communication skills and superior ability to get the job done by planning projects and following up on tasks, please apply to this job with your most updated resume and references.This is a high-growth responsible opportunity to work aside the President of a high-growth management consulting company.Duties and ResponsibilitiesIndependently manage and schedule calendar and contact list of the President. Answer and Screen telephone calls and incoming mail and other correspondence.Prepare correspondence, reports, process flowcharts and presentations primarily in Word, Excel and Powerpoint. Prepare records such as agenda, notices, minutes, and resolutions for meetings, and distributes materials in advance.Travel with the President to the client locations in NJ and NY.Assist in hiring - schedule interviews and calls. Proactively follow-up on action items with others on behalf of the leaderCoordinate and Manage Filing Systems. Responsible for faxing, copying, scanning, filing.Financial responsibilities of coordinating payroll, process invoices, expense reports, accounts payable, order supplies, process electronic payments.Perform general administrative responsibilities. Assist with special projects as needed. May supervise support staff. Qualifications Required:Detail oriented, demonstrated ability to multi-task, plan, and execute multiple concurrent activities and priorities. Ability to maintain high levels of accuracy while handling multiple tasksDemonstrated experience in proactively managing tasks to ensure timely execution of plans. Exemplifies willingness to take initiative and follow up Ability to prioritize and complete all tasks in the allotted time frame Ability to handle frequent interruptions and changes in prioritiesDemonstrated excellent customer serviceAbility to communicate both orally and in writing in a clear, professional and pleasant manner.Highly organized and detail orientedExcellent PC skills demonstrated proficiency with MS Outlook, Word, PowerPoint, and Excel.Please apply to this positing with most updated resume, job letter and references.

Job Title: Executive Assistant Company: Samsung Location: Ridgefield Park, NJ Description: Executive Assistant Position Information Company   Samsung Electronics America, Inc. (SEA) Location   Ridgefield Park, New Jersey Travel Required   None Description Position Summary Provide administrative support to the EVP of CED and other Executives Common Essential Duties & Resp. *Coordinate travel arrangements and manage calendar *Arrange for meetings and follow-up with attendees; set up meeting rooms, arrange for the necessary equipment and supplies, arrange guest accommodations, etc. as necessary *As an extension of the EVPâ??s office, work in liaison with other employees to coordinate schedules *Administer e-processes for expenses etc. as required *Prepare, consolidate, and distribute reports as needed *Filing and various other miscellaneous office duties *All other duties as assigned by management Necessary Skills / Attributes *Bachelorâ??s degree or equivalent work experience *3+ years of experience in an office environment or in an administrative position; sales and/or marketing experience a plus, but not required *Professionalism and judgment in dealing with people; confidentiality required *Ability to prioritize and to communicate well across all levels of management *Time management and administrative skills to multi-task in a fast-paced environment *Consistency and attention to detail in preparing reports *Working knowledge of the Microsoft Office suite (with an emphasis on PowerPoint), as well as BW *Verbal & Written proficiency or fluency in Korean Directions Refer Friend You have selected â??referral friendâ?ť . You have the option to either upload their resume or forward a job opportunity link. If you upload their resume you will be referenced as their referral. You will need to create ID [ID should be their current email address] and password[ to be changed when they login]. Please verify required information has been populated from resume. You must proceed through all steps 1 - 7. Step 7 will initiate submission and an email notification will be sent to your referral to complete application.

Job Title: Executive Assistant Company: Officeteam Location: Haddon Heights, NJ Description: A local physicians office is seeking a temporary Executive Assistant for short term coverage. As the Executive Assistant, you will be required to support the Executive team, managing a switchboard, word processing, expense reports, scheduling meetings and calendar management, heaving collating and clerical support. Other administrative responsibilities will be assigned. All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.Ideal Executive Assistant will have at least five years of relevant administrative experience. Candidate must have excellent communication, organizational, people, and phone skills. Required technical skills are Microsoft Office which includes Word, Excel, Power Point, and Outlook. OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Executive Assistant Supporting HR Manager Company: Randstad Location: Princeton, NJ Description: A leading firm in Princeton, New Jersey, is currently seeking a focused and experienced Executive Assistant.  This person would be mainly assisting the Human Resources Manager on all day to day functions, along with supporting the President and Controller with various duties such as presentations, calendar and travel management.Job Duties: -Assist the HR Manager with Human Resources functions such as benefits, enrollment, annual and biannual reports, etc. -Travel arrangements and scheduling meetings for the HR Manager and President -Proofread Powerpoint presentations -Excel spreadsheets -Analyze data -Answer incoming phone calls -Other administrative duties needed to support the HR ManagerWorking hours: 8-4:30Job Requirements: -Minimum 4 years of consistent work experience supporting a C-Level Executive -Associates Degree or higher is preferred -Strong skills in Microsoft Powerpoint, Excel, and Outlook 2007 -Ability to stay focused and multitask -Strong analytical skills -Ability to work well in a team environment -Experience supporting Human Resources is a plus!Company offers great benefits and paid time off!Please submit your resume to Register to View   *ONLY RESPOND TO THE POSTING IF YOU MEET THE REQUIREMENTS*Randstad is a world leader in matching great people with great companies.  Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.  Whether youre looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Contact information If you would like more information on this job, please contact Agent  Yu,Diane Marie Agent Email  Register to View Address  127 VILLAGE BLVD PRINCETON, NJ 08540 Phone Number  Register to View Please refer to job code tSupportingHRManager when responding to this ad.

Job Title: Executive Assistant Company: Convatec Location: Princeton, NJ Description: -       Provide administrative support to the Vice President, Global Supply Chain and his four direct reports. -      Prepare presentations, handle correspondence, and manage the day-to-day operations of the department -       Plan travel and meetings -       Assist the Travel Manager in the administration of the company travel policy, corporate travel agency, and corporate American Express program -       Support departmental procurement by opening purchase requisitions in SAP -       Manage the approval flow for contracts, non-disclosure agreements, etc. -       Prepare the monthly supply chain metrics package -       Act as the back-up to the assistant for the Sr. VP Global Manufacturing and Supply ChainMinimum of an Associates degree strongly preferred -       Comfortable working with a variety of computer applications.  Experienced with Microsoft Office applications (Excel, Word, PowerPoint, Access, Outlook). -       Proficiency in verbal and written communications to be able to communicate the proper information unambiguously and with clarity -       Able to work collaboratively with other administrative assistants across the organization.  Able to work effectively across cultures and time zones -       Ability to analyze and solve complex problems using excellent judgment -       Manages and prioritizes workload to account for needs and priorities of the entire team.  Works with minimal supervision, good initiative and follow up.  A self-starter. -       Takes personal responsibility to create and manage an efficient working environment with the team.  Actively seeks to help others -       Handles confidential information with discretion and a high level of integrity. -       Demonstrates diplomacy in difficult situations -       Detail oriented

Job Title: MEDICAL PRACTICE MANAGER/EXEC. ASSISTANT Company: Baron Personnel Services, Inc. Location: Morristown, NJ Description: MEDICAL PRACTICE MANAGER/EXEC. ASSISTANT- Upscale Morristown Opthamology practice seeks candidate to be responsible for total practice management including all HR functions, office systems maintenance and oversee all financial operations. Must have minimum of 5 years experience with excellent communication, administrative and computer skills. Comprehensive benefit package. Salary $60,000 - $70,000.

Job Title: Executive Assistant Company: RemX Financial Staffing Location: Parsippany, NJ Description: Our client is seeking a talented Executive Assistant.  You would be directly supporting the decision maker for all hiring/operations. -Must be very energetic and outgoing.-Must be able to interact with all levels of employees, potential and existing clients-clients are executives of Fortune 100 companies.-MS Excel, MS Word and Outlook.-Day consists of admin duties, and project oriented/business development oriented-not actual sales but projects that support sales day - maintain calendar and travel arrangements.-Very good presentation and etiquette.-MUST speak and write perfect English.-KEEPING PACE IS THE #1 CHALLENGE.-Must have at least 5 years exp.-Degree, certificate or associates is a must.

Job Title: Executive Administrative Assistant Company: Honeywell Location: Blackwood, NJ Description: Executive Administrative AssistantHoneywell Scanning and Mobility delivers reliable, high-performance data collection and wireless communication solutions worldwide, enabling customers to effectively track and manage data and assets. As an Administrative Assistantyou will be tasked withproviding administrative, clerical and project support by assuming the responsibilities of:1. Providing administrative support for day-to-day activities and long-term projects in the department or functional area.2. Generating graphics, slides, presentation materials, creating spreadsheets, flow diagrams, org. charts, and reports for internal and external use. Developing and maintaining electronic data and record keeping systems, using available technology. Maximizing hardware and software capabilities to facilitate workflow. Maintaining electronic calendars, scheduling meetings and activities, re-scheduling as needed.3. Coordinating conference calls, videoconferences and other telecommunication requests; this would require thorough understanding of all telecommunication features.4. Responding to routine messages or inquiries on behalf of Executive staff. Uses judgment to determine if message or inquiry requires other than routine handling.5. Daily communication with all levels of the organization. Continuous contact with external parties will be required to handle questions, resolve issues and provide information.6. Handling arrangements for all types and levels of meetings, internal and external. Making arrangements for meetings involving customers or suppliers that may require that additional arrangements be made for transportation, lodging, etc. Following up with meeting minutes, notes, action items, scheduling of subsequent meetings as required. Takes minutes at meetings, processes and distributes to appropriate personnel.7. Making travel arrangements for one or more managers, working with travel coordinator to schedule flights, ground transportation, accommodations. Scheduling itinerary, meetings, and related activities.Proactively preparingnecessary materials ahead or with manager for meetings, presentations, etc.8. Preparing responses to mail of a routine nature for review and signature of appropriate personnel. Devising and submitting documents/memosfor review and signature, making copies as needed and handles mailing or distribution.9. Researching and gathering data and information, assisting in analysis of data, compiling results, developing finished materials. Working individually or as part of a team, taking responsibility for planning and carrying out special events or activities for division/functional area.10. Maintaining existing electronic and hardcopy filing/record keeping systems, keeping them current, accurate and accessible to those who may need stored information.11. Handling sensitive information requiring a high degree of discretion and absolute confidentiality.12. Actively utilizing quality skills training and participating in all activities related to improving all products and processes impacted by this position.13. Performing other similar and related duties as required.