Executive Assistant Jobs in Missouri

Job Title: Exec Admin Asst to CEO Company: Marshall & Ilsley Corporation Location: Saint Louis, MO Description: Responsibilities PRIMARY FUNCTION: Performs diverse and advanced administrative and support duties for President/CEO.  This position involves highly confidential and detailed information.  Assignments require broad and comprehensive experience, skill, and knowledge of the organization and its policies and procedures. BASIC QUALIFICATIONS: Bachelors degree 2-4 years professional work experience in related field

Job Title: Financial Executive Assistant Company: Location: Saint Louis, mo Description: A financial services firm in the West St. Louis County area seeks an experienced Financial Executive Assistant. This is a great opportunity to work in a small, warm, comfortable, and friendly office environment. The position is fast paced. The ideal candidate must be able to juggle multiple competing priorities in a deadline driven environment. This position has everything to offer, including 100% paid medical benefits and a generous time off policy! Responsibilities: ? Provide Receptionist/Administrative support to team. ? Prepare, compose, and compile client presentations. ? Assist clients with completion of required documents for processing. ? Serve as a liaison with the home office to ensure that paperwork requirements are accurate and completed on a timely basis. ? Coordinate with staff to ensure all client information is updated regularly. ? Assist with basic administrative tasks, including maintaining supplies and office equipment. ? Assist the firm owner in maintaining calendar. ? Other projects as assigned. Requirements: ? Minimum of 5 years high level administrative experience preferably with a financial firm. ? Advanced knowledge of Microsoft Word, Excel, and Outlook. ? Series 6 or 7 is a plus or have a desire and willingness to obtain. ? Ability to work independently and pay close attention to detail. ? Outstanding written and verbal communication skills. ? Skilled in drafting and composing letters, documents, and reports. ? Maintain professional attitude and image, including confidentiality in dealings with customers and internal associates. Benefits: ? Competitive salary with bonus potential based on firm and individual performance. ? 100% paid medical for employee. Family medial is available. ? 2 weeks paid vacation, 5 personal days, and 10 paid holidays. ? 125 plan available. Staffing Solutions, Inc. is a full service staffing agency dedicated to assisting you in securing exciting Temporary, Temp-to-Hire and Full-time Positions. We specialize in placement in business support areas such as Accounting/Finance, Administrative Assistants, Customer Service, Executive Assistants, Human Resource Assistants, Legal Secretaries, Marketing Coordinators, Receptionists, Sales Support, and more! At Staffing Solutions, Inc. there is never a fee or contract for our applicants. To check out additional openings and information about our services, go to www.staffingsolutionsinc.com. Status: Full-time Shift: Days • Location: St. Louis, MO • Post ID: 3469245

Job Title: Senior Executive Assistant Company: J.P. Morgan Chase Location: Kansas City, MO Description: Summary:The primary responsibility is to support the Managing Director of RPS%27 Product segment. The position requires diverse administrative and project management functions including initiative, resourcefulness, sound judgment and discretion. Additionally, the position provides opportunity for exposure to a broad range of senior management including expansion into more responsible and senior positions as the candidates capabilities allow. The position requires high energy, ambition and attention to detail.Major Responsibilities:Compile and report metrics (including assisting in project management) for use by the operating committee and other senior management within JPMorgan leadership team by collecting information from a variety of sources and creating documents in Word, Excel, and PowerPoint. Research and analysis required with the opportunity to expand based on ability and acquired knowledge of the candidate. (25%)Prepare professional, brand compliant presentations for use with internal and external audiences using data and information from a variety of sources; maintain electronic library of presentations and speakers notes. (20%)Assist in organizing and prioritizing activities for the individuals supported. Manage and control access to Managing Director%27s individual calendar; professionally screen and respond to telephone and email inquiries from senior executives and others within and outside of JPMC. (15%)Provide general administrative support along with planning and organizing meetings, schedule meeting rooms, prepare meeting materials, filing, faxing and photocopying; make travel arrangements and reconcile expense reports. (15%)Attend team meetings, prepare summaries and directives based on meeting outcomes, and monitor progress toward deliverables. (15%)Provide other administrative support and duties as assigned. (10%)Competencies:Adaptable: Effectively copes with change; learns quickly when facing problems; remains open-minded; adjusts to and works effectively with a variety of situations, individuals, groups and customers. Alters one%27s approach as a situation evolves; easily accepts changes in the organization or job requirements.Results Oriented: Takes decisive action on opportunities to achieve specific outcomes; conveys a sense of urgency when appropriate; persists in the face of obstacles; drives to outcomes that reflect meeting or exceeding a standard of excellence; gets results and adds value in the organization by moving others to action; takes decisive action on emerging opportunitiesTeamwork: Works effectively and cooperatively with other people; creates a commitment to common goals; values the contributions of all the team members; contributes to a positive environment where all team members participate and support each other; supports team decisions and listens carefully to understand various and diverse points of view; recognizes and celebrates team successes; minimizes organizational obstacles to help teams work more effectively.Detail Oriented: Ensures that information is always reviewed and presented in a thorough and accurate manner; precisely captures information to complete work accurately; focuses on the smaller elements and/or the fine points of material or processes.Planning and Organizing: Develops plans and goals that align with and support business strategies; translates objectives into action plans; identifies tasks critical to business success and allocate resources accordingly; effectively manages time to achieve success; handles multiple demands and competing priorities successfully; delegates appropriately.Initiative: Does more than is required or expected without prompting or direction from others; seeks ways to improve or enhance job results and avoid problems; finds or creates new opportunities.Interpersonal Skills: Relates well to all kinds of people; listens well; builds rapport that promotes constructive and effective business interactions; uses diplomacy and tact; truly values people; diffuses tense situations comfortablyRelationship Focused: Finds ways to create and maintain effective relationships with peers, other departments, vendors and customers in order to maximize the organization%27s effectiveness; anticipates and identifies internal and external customer needs and is dedicated to meeting the expectations and requirements of those customers; acts with the customer in mind to overcome obstacles; identifies ways to share resources to complete tasks.Self-Directed: Operates with little or no direction; successfully achieves goals and objectives while working in an autonomous environment.Education Experience:College degree required.Excellent verbal, written, and interpersonal communication skills.Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook); typing skills required.Ability to learn new technology quickly and ability to train others.Ability to plan, manage and follow through on assignments and communicate at all levels of the organization in a timely and professional manner.Ability to work independently and as a member of a team.Entry level or mid-level candidates welcomed to apply.Working Conditions:Normal office environmentSome overtime may be required

Job Title: Executive Assistant Company: Officeteam Location: Clayton, MO Description: A Medical Facility is seeking and executive administrative assistant to support VP. The ideal candidate must have 3 plus years of executive administrative experience. They will be answering the phones, handling the mail, making copies, filing and other duties assigned. To qualify for this position you must have supported Presidents/Vice Presidents in the past. Interest applicants please contact OfficeTeam Healthcare Register to View Register to View .All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.Advanced Basic Office Skills, Intermediate Scheduling Apt / Calendar Management, Advanced Mail Processing, Intermediate Coordinate Meetings, Basic MS Access, Advanced MS Word, Intermediate Microsoft PowerPoint, Intermediate Microsoft Outlook, Advanced Microsoft ExcelOfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: EXECUTIVE ASSISTANT, OFFICE OF THE PRESIDENT Company: CENTRAL METHODIST UNIVERSITY Location: Fayette, MO Description: EXECUTIVE ASSISTANT, OFFICE OF THE PRESIDENT CENTRAL METHODIST UNIVERSITY. Central Methodist University is accepting applications for Executive Assistant, Office of the President. This position manages the administrative details for the Presidents office. Must maintain cordial relationships with all other University offices and project a professional presence at all times. Baccalaureate degree required, and proficiency in Microsoft Office applications and the use of other standard office equipment desirable. Submit letter of interest, resume, and names and contact information for five references to Dr. Marianne Inman, President; Central Methodist University; 411 Central Methodist Square; Fayette, MO 65248. A more detailed job description is available at www.centralmethodist.edu EOE

Job Title: Executive Assistant/Scheduler Company: Location: Joplin, MO Description: Joplin business is seeking an experienced executive assistant. The qualified individual will have office administrative experience, be able to multi task, good communication skills, detail oriented, and be self motivated. Duties will include but are not limited to: assisting the CEO, planning and booking travel for install crews, communicating between management and other personnel, scheduling shipments and installations, filing, and keeping records, reviewing bills and shipping small items.

Job Title: Executive Assistant Company: Thomson Reuters Location: Creve Coeur, MO Description: Thomson Reuters is the leading source of intelligent information for the worlds businesses and professionals, providing customers with competitive advantage. Intelligent information is a unique synthesis of human intelligence, industry expertise and innovative technology that provides decision-makers with the knowledge to act, enabling them to make better decisions faster. Through its more than 50,000 people across 93 countries, Thomson Reuters delivers this must-have insight to the financial, legal, tax and accounting, scientific, healthcare and media markets, and is powered by the worlds most trusted news organization. More information about Thomson Reuters and its financial performance can be found on www.ThomsonReuters.com <http://www.thomsonreuters.com/>Provides administrative support to executive officers, the CEO or President. Requires in-depth knowledge of company operations, policies, and procedures. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings. Makes high level contacts of a sensitive nature inside and outside the company. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.LEVELING REQUIREMENTS:KNOWLEDGE: Uses skills as a seasoned, experienced professional with a full understanding of industry practices and company policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. This job is the fully qualified, career-oriented, journey-level position.JOB COMPLEXITY: Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Interacts with senior internal and external personnel.SUPERVISION: Normally receives little instruction on day-to-day work, general instructions on new assignments. Qualifications:EXPERIENCE: Typically requires a minimum of 5 years of related experience. (8 years total experience)

Job Title: Executive Administrative Assistant Company: Volt Workforce Solutions Location: Chesterfield, MO Description: The candidate picked for this position would be assisting our client's Human Resources department as they convert to a new database software. Requirements: The ideal candidate for this position will have at least two to three years experience in an Executive Assistant role. A strong knowledge of Excel is required for this position and each candidate will be tested. Experience with ADP, Knowledge Lake and Citrix are a definite plus. Daily duties include filing, scanning, data entry, compiling reports, appointment setting and travel arrangements.Please send resumes to Register to View for more information and to apply.

Job Title: Executive Assistant - Kansas City Company: Universal American Location: Kansas City, MO Description: Summary: To provide executive administrative support to the SVP and selected members of the Executive Team; enable SVP to be as productive and efficient as possible; and represent the organization and office of the SVP with the highest level of professional conduct to assist members, outside organizations and fellow staff as needed. Responsibilities: Maintain SVP appointment calendar, arrange conference calls, schedule meetings Arrange and coordinate travel schedules and reservations Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities including meal arrangements. Process and reconcile expense reports; prepare department invoices ensuring timely payment and follow up Order and maintain supplies, and arrange for equipment maintenance Run business errands as needed. Prepare internal and external correspondence. Distribute incoming mail to department and prepare outgoing mail including overnight mail, emails and faxes. Maintain supply cabinet by repeat ordering through vendor. Establish and maintain electronic and paper filing system for the department in an organized functional manner. As requested, organize and/or support various organizational initiatives related to employee special projects. Answer and screen calls where appropriate, be responsive to questions/problems and channeling calls to appropriate departments when necessary. Assist members, agents and providers as needed to obtain help or assist in problem solving.Prepare and maintain minutes for meetings, committees, boards as required. Create, assist and update presentations Perform light personnel duties in coordination with home office human resources Support other assigned executives as needed. Perform all other duties as assigned by manager.     Travel Required: Minimal   Physical Demands/Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   Work is performed in a professional office setting, business casual dress environment. Working extended hours may be required as needed.  Extended periods of sitting and or standing, telephone work and/or computer work, as well as interactions with other staff members. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Skills Skills: Superior organization skills Ability to communicate with all levels of management and staff Prioritization, time management, and effective follow-up skills Ability to change priorities and adjust to rapidly changing environment Strong computer skills, including MS Office (proficiency in MS Word, Excel, Power Point and Microsoft Project) Ability to handle confidential information  Excellent telephone skills required to listen, screen and distribute/route calls appropriately Ability to perform with little direct supervision Ability to work in a very busy, multi-task, dynamic environment. High degree of customer relation skills to manage multiple publics and the ability to anticipate and address customer needs. Ability to function as an effective team member Required Experience Experienced Required: Administrative experience 5+ years (preferably executive administrative background) with increasing responsibility. Ideal candidate would have ability to perform with little direct supervision; be professional, upbeat, energetic, take initiative, dependable, take pride in accomplishing tasks efficiently   Education/Certifications: High School or equivalent,  AA degree preferred Universal American Corp. is proud to be an equal opportunity/affirmative action employer. We are committed to attracting, retaining and maximizing the performance of a diverse and inclusive workforce.

Job Title: Executive Assistant Company: Centene Corporation Location: Saint Louis, MO Description:   Position Purpose: Relieves the executive of administrative type functions in order to increase the time the executive has available for senior level responsibilities. Knowledge/Experience: Requires a high school diploma with at least 5 years of experience. At least 2 years of experience as an Executive Assistant preferred. Familiar with a variety of the field's concepts, practices, and procedures. Position Responsibilities: • Communicates and interprets administrative and operating policies and procedures. • Assists in the preparation and coordination of records, statistics, and reports regarding operations, etc. • Gathers information for board meetings, programs, events or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, preparing materials and assisting with controlling event budget • Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. • Responsible for confidential and time sensitive material. • Prepare routine and advanced correspondence including letters, memoranda, and reports.