Executive Assistant Jobs in Minnesota

Job Title: Executive Assistant Company: Pioneer Press Employment Location: Saint Paul, MN Description: Provide administrative support to Classified Director, Manager(s) and staff. Become a part of The Pioneer Press, a Media News Group newspaper serving the Twincities Marketplace in both online and print, has an immediate opening for a highly motivated and talented sales/sales support professional. Provide administrative support to Classified Director, Manager(s) and staff. General duties are clerical and include project based work for the Classified Advertising Department. Major Functions: · Handle highly confidential Pioneer Press financial and personnel information. · Manage Classified Directors and Reporting Manager’s Calendar's . · Assist with travel arrangements for department Classified Director and Manager(s). · Classified Department liaison for ongoing communications from management. · Assist with the completion of filings for the Classified Department. · Maintain, create and update database, reports and presentations as needed for Classified Department. · Backup for Executive Assistant/Advertising · Provide Classified Department assistance as needed with research for products, services and product development, working with Online and Operations team. · Assist with processing Payroll and Commissions for the Inside Call Center. · Coordinate materials for meetings, training sessions, projects, and event planning and other activities for the Classified Department. · Manage office inventory and equipment for the Advertising Department. Process Payroll, and keep track used sick time, comp time, etc for advertising department. Compensation and Rewards: The Pioneer Press offers a highly competitive salary and benefits. With a successful track record, high energy, and professionalism, the sky is the limit for your career! Medical, dental, vision and 401k. Training, coaching and mentoring to maximize your sales potential. Friendly, fun, energetic and professional atmosphere. Career progression with opportunity to advance into management and more senior sales positions. Education: The position requires two years of Business College or equivalent experience in an executive assistant role at a medium to large company. Media experience is helpful. The applicant must have excellent written and verbal communication skills, extremely good judgment, be highly organized; detailed oriented and has the ability to shift priorities quickly. Work is of a detailed and confidential nature. Many documents produced are shared with key personnel inside and outside the Pioneer Press, and accuracy and timeliness are both critical. Skills: Typing speed of 50 wpm is required. Must be very proficient on all Microsoft Office products including Excel, Power Point and Word. Must be skilled in use of Internet and aggressively view technology as an opportunity to increase revenue and efficiency. This position requires considerable organizational and project management skills. Must be able to anticipate, design and complete administrative projects with minimal direction. The executive assistant must be flexible and willing to proactively undertake key responsibilities and make independent decisions using their discretion. Decision Making: Must use discretion and make independent judgments. St. Paul Pioneer Press is equal opportunity employer and value diversity in the workplace.

Job Title: Executive Administrative Assistant Company: Kelly Services Location: Minneapolis, MN Description: Executive Administrative Assistant Have you knocked on Opportunity's door? Many people leave a job because they are in search of new opportunities. They want to learn new skills, take on more responsibility, use cutting-edge technologies, or have other career options. If you are not as opportunity alert as you could be, it may be time to increase your abilities. Come to Kelly Services and we can help you with the means and opportunities to develop and grow your career.Responsibilities may include:Coordinate various office support servicesconference (telephone/video) preparationcalendar managementpurchasing/facilities managementMay supervise other administrative staffSkills/Experience required:Intermediate to advanced computer skills includingword processingspreadsheetsemailpresentationsdatabase applicationsStrong written and verbal communication skillsWorking knowledge of common office equipment (telephones, facsimile, postage machine, copier, PC, etc.)As a Kelly Services employee you will qualify for:Voluntary health benefits such as medical, dental, vision, prescription drug coverage, short-term disability, and group lifeEmployee discountsKudos! - Kelly's rewards and recognition programCareer planning toolsUse of Kelly's online learning centerWeekly pay with direct deposit or payroll card optionsClick the 'Submit Resume' button to be considered for this great opportunity. Or, refer a friend and click 'E-mail this Job'.Kelly Services, Inc. is a Fortune 500 company headquartered in Troy, Michigan, providing employment to more than 650,000 employees annually, with skills including office services, accounting, engineering, information technology, law, science marketing, light industrial, education and health care. Kelly Services is an Equal Opportunity Employer.

Job Title: Executive Assistant/ Marketing Assistant (Part - time) Company: Location: Minneapolis, mn Description: I'm looking for a personal executive assistant to help me manage my two businesses in the areas of fashion and consulting services. I need someone professional and well groomed, as well as reliable, hard working, and outgoing. You must have reliable transportation and your own computer and internet access. This will start as a part-time position of about 10-20 hours per week, but may grow into a full-time position. This is a very flexible job in terms of hours and schedule.Key responsibilities: 1. Project management (help me keep track of my projects, and help me get things done on time)2. Confirming weekly appointments3. Filing, data entry4. Do marketing assistance such as maintaining e-mail distribution lists, coordinating advertising, and assisting in publishing an e-newsletter5. Gathering information from clients and putting them into reports6. Maintaining prospect lists7. Maintaining and updating policy procedure manualsSkills:1. Positive, outgoing, and dynamic personality2. Project Management3. Organizing schedules, calendars, contacts4. Strong communication skills5. Some sales experience preferred6. MS Office7. PLEASE Register to View Salary/Wage: $8-12 per hour, based on experience • Location: Minneapolis • Post ID: 3862072

Job Title: Executive Administrative Assistant Company: Donaldson Company Inc. Location: Minneapolis, MN Description: Independently coordinate meetings and conferences, including notifying participants and arranging meeting space and refreshments.  Arrange offsite meetings as requested.Arrange domestic and international travel (flight, auto, and hotel), including preparing necessary documents (visas, passports, etc.).Receive, sort, and distribute incoming mail and faxes.  Review and prioritize incoming correspondence as needed.  Prepare outgoing mail.Generate and distribute monthly reports as required.Assist with creation of spreadsheets and presentations as needed.Prepare and distribute minutes from meetings as required.Anticipate the office workload and plan work assignments to make the most productive use of available working time.Schedule and maintain calendar of appointments for department personnel.Satisfy routine and non-routine requests from inside and outside the company concerning procedures and other administrative matters.Perform special projects to relieve department staff of administrative detail as needed.Continuously improve existing process and procedures to meet the changing needs of the department.Assist with creation of Purchase Orders and other purchasing duties.Ability to work in a global business environment.   Associates Degree preferred (additional experience in lieu of education may be considered).At least 7 years of executive level administrative experience required.Ability to set work priorities and make the most productive use of available working time.Ability to communicate effectively, both verbally and in writing, with use of proper grammar, spelling, and punctuation.Proficient with MS Office Suite with an ability to create word processing documents, presentations and spreadsheets; and create and maintain databases.Ability to assist in development and maintenance of web-based knowledge management and business collaboration portal.Ability to assist others with software programs and troubleshoot office equipment.Ability to identify and use discretion with confidential information.Prior experience working in a global business environment strongly preferred.

Job Title: Executive Assistant Job Company: Allina Hospitals Location: Coon Rapids, MN Description: Executive Assistant Job Job DescriptionJob Title:Executive AssistantBusiness UnitMercy HospitalJob ID:418485Location:Full/Part Time: Cost CenterAdministrationFull-TimeUnion Position?NRegular/Temporary: Standard Hours40.00RegularIntroduction:Allina Hospitals & Clinics is a not-for-profit system of hospitals, clinics and other health care services with more than 23,500 employees, 5,000 physicians and 2,500 volunteers dedicated to meeting the lifelong health care needs of patients and communities throughout Minnesota and western Wisconsin. Allina is a vibrant, growing organization with opportunities to suit your professional skills and a diverse work environment to match your specific interests. We believe employees are our greatest asset and are dedicated to helping you develop and maximize your professional skillsMercy Hospital, located in Coon Rapids, Minn. serves the northern metropolitan communities with a full continuum of care and services and has been nationally recognized for its expertise and outcomes in cardiovascular care. With 2,300 employees and 239 staffed beds, Mercy provides inpatient and outpatient services to nearly 140,000 patients each year. It shares its nearly 842-physician medical staff with Unity Hospital in Fridley, Minn.Responsibilities:Very experienced administrative support position at an executive level. Duties are broad, varied, complex and confidential. Responsibilities include relieving executive of administrative detail and managing their calendar. Schedules and coordinates and assists with meeting planning for all meetings including meetings such as Board of Directors and Committee meetings, conferences and presentations. Arranges and coordinates travel arrangements. Composes correspondence, prepares reports and conducts special projects utilizing a variety of software packages. May be responsible for assigned projects including work direction to others and coordination of project timelines. Position requires considerable independent judgement, initiative, ability towrk with limited supevision and excellent problem solving skills.Qualifications:HS diploma or equivalent. Extensive (6+ years) administrative or secretarial work and broad knowledge of organizational operations and policies. Computer proficiency in multiple software packages.Pay, Benefits, & Work ScheduleDays; 40 hours per week.We have a place for you at Allina Hospitals & Clinics. If you are interested in becoming part of our award winning team of professionals, please apply online today. Allina Hospitals & Clinics is committed to providing Equal Employment Opportunities to all employees and applicants.EEO / AA

Job Title: Executive Assistant - Minnetonka, MN Company: UnitedHealth Group Location: Minnetonka, MN Description: Job Description - Executive Assistant - Minnetonka, MN (322136) Job Description Executive Assistant - Minnetonka, MN-322136 Description Ovations is part of the family of companies that make UnitedHealth Group one of the leaders across most major segments of the US health care system. Imagine joining a group of professionals and clinicians who are working to improve health care for people over 50. Consider the influence you can have on the quality of care for millions of people. Now, enhance that success with enthusiasm you can really feel. That's how it is at Ovations. Every day, we're collaborating to improve the health and well being of the fastest growing segment of our nation's population. And we're doing it with an intense amount of dedication. Executive Assistant - Minnetonka, MN Position Description: Positions in this function include more traditional administrative/clerical support roles including: answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance. At senior levels, function may include supervision of other clerical/administrative staff. Here, you will discover a culture that grows through challenge. That evolves by being flexible. That succeeds by staying true to our mission to make health care work effectively and efficiently for seniors. Put your best to work for us, and discover extraordinary opportunities for growth. Qualifications Qualifications: 5+ years - Experience working an Administrative Assistant role supporting senior management and executive level 5+ years - Travel arrangements, scheduling meetings, calendar management and expense reporting experience Proficient - Intermediate skills level with Microsoft Word, Excel, PowerPoint and Outlook Associates or Bachelor's Degree, preferred Healthcare industry experience is a plus Diversity creates a healthier atmosphere: equal opportunity employer M/F/D/V UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment. In addition, employees in certain positions are subject to random drug testing. Job Administrative Support Primary LocationUS-MN-Minnetonka Organization Ovations Part D Schedule Full-time Number of Openings 1

Job Title: Executive Assistant Company: Randstad Location: Minneapolis, MN Description: Executive AssistantProviding executive level support to two to five executives. Position requires production of presentations and proposals, producing company news letters, processing expense reports, planning and arranging of domestic travel, schedule management and ordering supplies.Working hours: 8-5 Monday through Friday.Position requires: Word, Excel, PPT and Outlook. The ability to multi-task, be flexible, extremely organized and detail oriented. The work week consists of 40 hours with occasional overtime.Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Job Title: Executive Administrative Assistant Company: Jostens Location: Minneapolis, MN Description: For more than 26 years Jostens has been a supporter of organizations which create strong communities, healthy families and children.  The Jostens Foundation proudly gives $500,000 every year to worthy causes.  Founded in 1897, Minneapolis based Jostens is a market leading provider of products, programs and services that help people celebrate life's most important moments. Our company is comprised of dynamic teams of individuals taking great care in passionately helping people express themselves, celebrate experiences and traditions, recognize achievements, share their stories and build affiliation.  We offer a broad range of products including yearbooks, memory books, class rings and jewelry, graduation and affiliation products, athletic achievement and military recognition products. We value innovation, integrity, diversity, and exceptional performance.  We help people dream, believe, achieve, and remember, and we want to make that apparent in every experience we deliver. GENERAL DESCRIPTION: Provide administrative assistance to the COO and other executives as assigned. Duties are broad, varied and often of a complex and confidential nature, and require the ability to work with general direction and under limited supervision. Must be able to handle multiple tasks/projects and prioritize accordingly. Manage heavy calendars and compile documents for daily meetings and travel itineraries. Assist in organizing and coordinating various meetings or conferences, arrange facilities, issuing information or invitations. Prepare various documents and presentations, manage routine processes and correspondence, reports and research as requested. Assist with various processes including sales management calendars, scheduling, field sales leadership support as requested, travel to and support of national sales meeting events. This position also includes managing the bids, bonding and insurance needs including Certificates of Insurance, Bid Bonds, Performance Bonds or any other insurance requirements Requirements: AA degree in relevant field such as business, administrative or similar. 10 plus years progressively senior administrative assistant experience or an equivalent combination of education and experience. Must have demonstrated integrity and ability to maintain confidentiality. Must be proficient in MS Word, Excel, Power Point and the Internet Must be proficient in Outlook calendar, travel arrangement and itineraries Must possess strong communication skills. Must be able to multi-task & meet deadlines. Strong attention to detail and organizational skills. General administrative support duties (fax, copy, scan, etc.) Excellent diplomatic skills and the ability to understand and adapt to group dynamics  Must have demonstrated integrity and ability to maintain confidentiality. Excellent organizational skills and the ability to coordinate employees across all departments Ability to manage a project timeline and work on tight deadlines Self-starter who is able to anticipate and prioritize needs and handle wide range of diverse projects with minimal supervision and sense of urgency. Travel < 5% Jostens is committed to attracting and retaining the brightest and most talented individuals to our company by offering competitive compensation, a progressive and nurturing culture and growth potential.  In addition to our traditional benefit offerings, Jostens offers charitable gift matching programs for employees, scholarships and In Kind charitable contributions to deserving recipients.  Employees also enjoy tuition reimbursement benefits, progressive career planning as well as comprehensive medical benefits and a generous 401K matching program.  Jostens supports and promotes healthy living through education and incentive programs.  Jostens supports and embraces a diverse workforce as an EEO/AA employer and participates in the E-Verify program.  Interested candidates should apply at www.jostens.com and reference 20548.

Job Title: OFFICE MANAGER/EXECUTIVE ADMINISTRATIVE ASSISTANT! Company: ProStaff Location: Saint Paul, MN Description: Job descriptionIMMEDIATE OPENING! Leading manufacturer in medical device assembly is actively looking for Office Manager. Main responsibilities are: 1. Manage and assist with workflow of Customer Account Coordinator 2. Assist Senior Vice President-International Sales, National Sales Manager and Sales Operations Manager 3. Work closely with Sales Directors/Managers/Specialists with various requests 4. Assist with Customer Service functions as requested. 5. Maintain Sales Operations Work Instructions/Forms 6. Assist with the termination/new hire of distributors administrative process 7. Oversee distributors unique sales requests/functions Ideal candidate has most recent experience within administrative support role, customer account coordinating, and supervising between 1-5 employees within office setting. Other related experience with order entry, credit processing, and inbound/outbound phone.Job requirements*B.A/B.S. degree *Supervisory of 1-5 employees *Administrative support and account coordination *Intermediate to advanced Microsoft Office skills *International experience *Ability to communicate well with other departments *Ability to use general office equipment

Job Title: Executive Assistant Company: Lake Superior Consulting LLC Location: Duluth, MN Description: Executive Assistant Lake Superior Consulting, LLC, established in 2002, is a growing team of Engineers, Technicians & Support Specialists committed to providing a premier level of service to our customers in the pipeline industry.  We provide many services to the pipeline industries including, but not limited to:  Engineering Design and Project Management, Integrity Management, Welding Inspection, Coating Inspection, Quality Control, Inline Inspection, and Cathodic Protection.  We are seeking an Executive Assistant to provide direct support to the company President.  The successful candidate will be responsible for calendar & travel management, providing daily updates of priorities, coordinating people and resources, planning and preparation for meetings, screening and reviewing incoming calls/correspondence and creating outgoing correspondence.       The position requires 5+ years of related experience along with the following abilities:Exceptional organizational skills Ability to maintain confidentiality Self-starter with the ability to exercise independent judgment Ability to think one step ahead and ask smart questions Excellent computer skills We offer the successful candidate the opportunity to work in an entrepreneurial environment with a growing practice of engineering consultants at our corporate office in Duluth, MN, along with an excellent package of fringe benefits.  Qualified candidates should submit a resume to Register to View for confidential consideration.