Executive Assistant Jobs in Maryland

Job Title: Consultant/Executive Assistant Company: Location: Baltimore, MD Description: Looking for a highly qualified candidate to be the Executive Assistant on a 1-5 year government contract in Silver Springs, MD. We are currently seeking an Executive Assistant to join a management support team for a large government contract focusing on Traumatic Brain Injury and Psychological Health. This team consists of Physician Advisor, Communications Advisor, Senior Communicator, Communicator, Program Manager, and Consultant/Executive Assistant. The management support team will advise the center director on administrative, clinical, and programmatic initiatives and issues to ensure the achievement of the clinical, research, and educational goals. Responsibilities include: ~ Facilitate meetings of the senior staff ~ Prepare staffing papers, briefing packages, and other materials for use by senior leadership ~ Assist senior leadership with preparing briefing packages and other materials, maintaining calendars and schedules, and organization of information. ~Planning and coordinating events and conferences ~Maintain database of key government and professional contacts for the Director This is a FT opportunity, lasting at least a one-year term. Located in Silver Springs Maryland, and the rate is $25/hr. Please forward resume to Register to View

Job Title: Executive Assistant Job in SILVER SPRING, MD Company: Federal Government Jobs Location: Silver Spring, MD Description: Job Description (Please follow all instructions carefully) Job Title: Executive Assistant Department: Department Of Health And Human Services Agency: Food and Drug Administration Job Announcement Number: PH-JP-10-321005 Salary Range: 89,033.00 - 115,742.00 USD /year Series & Grade: GS-0301-13 Promotion Potential: 13 Open Period: Monday, March 01, 2010 to Monday, March 15, 2010 Position Information: Full Time Career/Career Conditional Duty Locations: Many vacancies - Silver Spring, MD Who May Be Considered: United States CitizensJob Summary:Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. Join HHS and help to make our world healthier, safer and better for all Americans. Do you want to make a difference in helping improve organizational effectiveness and efficiency? Are you interested in performing a wide range of difficult and confidential administrative duties of a staff nature? Are you interested in coordinating technical and regulatory matters with the White House and Congress, foreign governments, international organizations, academia, media, and health regulatory professional organizations? Area of Consideration:  All U.S. Citizens One or more positions may be filled using this vacancy announcement.Key Requirements: You must be a U.S. Citizen or National. Resume and supporting documents (See How To Apply Section) Major Duties: The Executive Assistant is responsible for ensuring that the operations of the Center Director's Office are accomplished effectively and efficiently.  Specifically, the Executive Assistant: Plans and conducts management analysis on internal and external procedures; Actively interacts with the Center Director, Deputy Center Directors, Office Director's, FDA Commissioner's office and other senior FDA staff; Analyzes and compiles information pertaining to significant Agency, or CDRH office activities and provides it to the Center Director and other key staff to assist in appropriate decision making; Independently interacts with a wide range of executives in FDA, DHHS agencies, other Federal agencies, foreign governments, international organizations, academia, press, health and regulatory professional organizations on a variety of activities; and Provides the Center Director with a wide range of material and information such as documents pertaining to pending legislation, Congressional hearings, budget, new programs, etc, to help obtain a comprehensive view of problems and operations and to be aware of the range of alternatives and solutions and to understand the relationship and the long range impact of present decisions. Qualifications: In order to qualify for the GS-13 level you must possess one year of specialized experience, equivalent to the GS-12 level in the Federal service that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.  Typical experience involves analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs. Conduct studies; analyze findings and make recommendations on substantive operating programs. Prepare project papers and staff reports, as well as, organize and deliver briefings to managers to encourage understanding and acceptance of findings and recommendations.  ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Only experience obtained by the closing date of this announcement will be considered.How You Will Be Evaluated: Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully. Errors or omissions may affect your rating. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):  Knowledge of the organization, programs, mission, and functions of the Office, and Agency Ability to effectively and efficiently manage, plan, schedule and produce Center work products Benefits: The Federal government offers a number of exceptional benefits to its employees. This link provides an overview of the benefits currently offered to Federal employees. http://www.usajobs.gov/EI/benefits.aspOther Information: If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans’ preference see http://www.usajobs.gov/veteranscenter Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ). Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible see http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. How To Apply: To apply for this position, you must provide a complete Application Package which includes: 1. Your Résumé2. A complete Assessment Questionnaire3. Other supporting documents:         - Veterans Preference Documentation, if applicable          - College transcript(s), if qualifying based on education The complete Application Package must be submitted by 11:59 PM (EST) on Monday, March 15, 2010. To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process. Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/. To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: PH321005.   Fax your documents to Register to View . If you cannot apply online:1. Click the following li

Job Title: Executive Secretary Company: Location: Baltimore, MD Description: At Hub Group, Success is Everywhere You Turn. For over thirty-six years our team has built a flexible network of over 20 operating offices to manage the transportation and logistics needs for more than 10,000 customers throughout the United States, Canada and Mexico. Our long-term relationships with customers, carriers and railroads have made us what we are today: the largest intermodal marketing company in North America and a leading highway transportation service provider. We utilize the latest dynamic information technologies and employ first-rate professionals to realize value for every customer. Our award winning service is proof of our employees? dedication and satisfaction. At Hub Group our people are our greatest asset. They provide exceptional service to our customers and drive our success. For this reason, we strive to provide, not only an exciting work environment, but a valuable experience. Our employees enjoy upward and departmental mobility, outstanding benefits, and personal advancement. Through our continued growth we are always seeking diverse and dynamic professionals to join our winning team to help in achieving a brighter future for our customers, our company, and each other. Job Description We are currently seeking candidates for the position of Temporary Executive Secretary for our Towson, MD office. The ideal candidate will have 3-7 years of experience in the transportation industry in an inside sales and account management function. This is a full-time TEMPORARY position starting immediately and ending mid-July. ESSENTIAL JOB FUNCTIONS: Communicate effectively with all levels of internal and external customers Manage the company?s top strategic accounts to ensure that the customer is receiving the best product at the lowest possible cost while maximizing margin and network efficiency Generate new customers and developing existing customer relationships Assess marketing opportunities and target markets, conduct industry research on customers and competitors, generate sales leads, assist in the creation of sales processes, follow-up on sales activity, and conduct formal proposal or presentation management Develop and maintain a continuous stream of pipeline opportunities for assigned accounts Coordinate bi-weekly operational meetings to identify and communicate customer issues, opportunities and action items to other internal members of the organization Conduct new and existing customer solicitation Ensure accurate and complete on-boarding of new clients and lanes Develop long-term strategies with customers to meet their needs on an ongoing basis and match those needs consistently with internal value propositions designed to build collaborative relationships Complete or assist with miscellaneous projects as assigned MINIMUM QUALIFICATIONS: Must be a self-starter and have the ability to communicate and interface effectively with all levels of the Hub organization, its customers and carriers in a manner that consistently produces results Proficiency with software programs such as MS products, Lotus Notes and AS400 is preferred Must be able to perform process mapping Excellent verbal and written communication skills, strong organizational and analytical skills are required Must have the ability to work with minimal supervision Experience in the transportation industry is preferred Possession of a Bachelor?s Degree from an accredited college or university is preferred Occasional travel will be required Hub Group, Inc. is an Equal Opportunity Employer

Job Title: Executive Assistant Company: CapitalSource Bank Location: Chevy Chase, MD Description: Provide administrative support to Sr. Level Executive and department. Job Requirements:PRINCIPAL DUTIES AND RESPONSIBILITIES (*ESSENTIAL FUNCTIONS) Maintain detailed daily, weekly, and yearly schedule Coordinate meetings and travel itineraries Set up and maintain filing system Process expense reports and reconcile credit card statements Manage data bases Create detailed and senior level PowerPoint presentations Perform special projects and assignments as directed Interface effectively and professionally with senior level management and their staff Answer phones and provide back-up support as needed to other department personnel Assist in planning and organizing off-site executive meetings and company meetings EDUCATION AND EXPERIENCE Minimum of five years experience as Executive Assistant Minimum of three years experience supporting a senior executive KNOWLEDGE, SKILLS AND ABILITIES Seasoned professional, with the maturity and knowledge to deal with a demanding executive Sensitive to working with confidential information Ability to work independently when executive is traveling Ability to multitask Ability to work as a team player with employees at all levels Ability to work independently and prioritize tasks Professional telephone manner and ability to meet/greet visitors Flexibility to work extended hours, including flexibility to work last minute overtime hours as required Willing to organize personal travel and other miscellaneous personal tasks High Proficiencey in Microsoft Word, Excel, Outlook, and PowerPoint Strong organizational skills and attention to detail Strong written and verbal communication skills Strong analytical skills Strong technical and documentation skills Exceptional interpersonal Skills  Click Here To Apply https://capitalsourcebank.ats.hrsmart.com/cgi-bin/pm/click.cgi?job_id=566&site_id=35

Job Title: Executive Assistant Company: National Alliance for Caregiving Location: Bethesda, MD Description: Executive Assistant - $30k plus benefits     . Accurately manages the calendar of the President . Proficient in the use of Microsoft Outlook programs, including PowerPoint and Excel . Demonstrates ability to prioritize projects and multi-task . Effectively communicates in a highly professional manner with members, caregiving professionals and the general public . Dependable and able to foresee potential problems and to provide necessary initiative and follow through to assure that the issues are handled in an efficient and expedient manner. Coordinate annual membership renewal applications . Experienced in assisting logistics for meetings. This includes scheduling, sending meeting invitations, maintaining attendee list, and preparing follow-up documents . Prepares travel itineraries for President including flight and hotel reservations and making arrangements for ground transportation Ability to be flexible in assisting the President with meetings, travel and presentations .Assist with mailings, publications and billing procedures . Willingness to learn new procedures and remain flexible as our team grows Requirements . Bachelor's degree preferred . Minimum of 5 years office/administrative experience . Excellent verbal and written communication skills . Strong computer skills required . Ability to interface professionally with board members, funders and general public . Strong organizational skills and management of workflow, including the ability to juggle multiple important projects at one time   Submit cover letter, resume and three professional references to Register to View

Job Title: Executive Assistant Company: Ameritox Ltd Location: Baltimore, MD Description: COMPANY BACKGROUND Ameritox is the nation’s leader in pain prescription monitoring, processing thousands of specimens every day.  Ameritox offers Rx Guardian, the most thorough and personalized lab monitoring process available and the only report that can help physicians assess whether a patient is taking their pain medication consistent with the prescribed dosage plan. By comparing normalized values to expected prescription-specific ranges, Rx Guardian assists pain practitioners in protecting their patients by providing information to help assess compliance based on prescription regimens. Rx Guardian also provides peace of mind to physicians and protection to their practices by providing data to help ensure that patients are taking pain medications as prescribed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.   ·         Provides administrative support to Executives and department personnel   ·         Helps to manage Executive’s schedule. Schedules appointments and maintains calendar  ·         Schedules and organizes meetings, travel, and department activities for department team members ·         Creates visual presentations for Executives and team members   Handles department inquiries or redirects to appropriate resource Maintains databases and files. Updates and maintains contact lists Provides logistical and administrative support for various training activities Serves as project manager for special projects PROFESSIONAL QUALIFICATIONS  The ideal candidate will be an energetic professional with previous experience in a customer-focused, administrative position. The Executive Assistant must be an excellent communicator, possess excellent interpersonal skills, and be a supportive team player. He/she must be a creative, resourceful thinker who can provide professional, administrative support to the department and Company.  Specifically, this individual must possess the following characteristics: Excellent problem-solving skills; ability to prioritize and anticipate needs  Demonstrated ability to provide excellent customer service in a fast-paced, decentralized organization Strong verbal and written communication ability Excellent attention to detail, organizational and time management skills Flexibility and adaptability; able to shift attention and focus to different priorities Strong working knowledge of Microsoft Office, MSWord, Excel, PowerPoint  Ability to keep confidential information private and handle sensitive situations; position requires poise, tact and diplomacy. EDUCATION  High School diploma, and 4 or more years of administrative assistant experience, or equivalent combination of education and experience.

Job Title: Administrative/Executive Asst-5012 Company: Camber Corporation Location: Patuxent River, MD Description: Program support to the IPT  Job Duties: Prepare official correspondence, coordinate and tracking functions, format correspondence, mark recommendations, and handle incoming and outgoing visit request preparation, logging, and verification.  Provide technical support and vendor interface. Must have Defense Travel System experience to include processing orders and travel vouchers.

Job Title: Executive Assistant I Company: Legg Mason Location: Baltimore, MD Description: As a leading global asset management firm, Legg Mason offers rewarding career opportunities for individuals who share our passion for investing, and our commitment to putting clients first in everything we do. Whether you have industry experience and are seeking new challenges or are just beginning your career, we invite you to explore the many advantages of joining our global team. With a presence in every major financial center across the globe, we are always looking for exceptional professionals who want to shape a rewarding career through intellectual curiosity, leadership and collaboration. If you're passionate about the investment business and about building your future with one of the industry's premier firms, consider the many opportunities at Legg Mason today. We are currently seeking an Executive Assistant I to support the Senior Executives and the CEO. The position is based at the Legg Mason Baltimore headquarters in Harbor East. Essential functions: Success in this position will depend on the candidate's ability to move with agility among numerous tasks and attend to the executive team with a professional and articulate manner. The ability to maintain confidentiality and exercise discretion is key to this role. Typical daily duties might include: * Answering phones; * Producing expense reports; * Setting up internal and external meetings, video conferences, conference calls; * Managing daily calendars; * Coordinating domestic and international travel arrangements; * Sorting and distributing mail; * Ordering office supplies; * Preparing correspondence; * Maintaining files; * Preparing the board materials; * Assisting with projects and research duties as assigned. Requirements: * Minimum 3 years of administrative support experience at an executive level; * Proficiency with Outlook, PowerPoint and Word; * Must demonstrate the willingness to learn and understand various business software applications; * Meticulous attention to detail, exceptional organization skills; * Must be able to take initiative; * Must possess ability to function in a demanding, fast-paced, multi-dimensional role; * Must have proven problem-solving skills; * Excellent written and verbal communication skills; * High level of initiative, the ability to act independently using sound judgment, adaptability to a dynamic environment; * Motivation for seeking out obscure information, and anticipate the needs of co-workers and supervisors and work proactively to meet them; * Positive work attitude; enthusiasm; * Experience in the financial services arena is a strong preference. Legg Mason offers a competitive salary and comprehensive benefits package which includes medical, dental, vision, 401(k), paid time off, employee stock purchase plan, tuition reimbursement, and much more. EOE

Job Title: HBO Executive Assistant Company: Johns Hopkins University Applied Physics Laboratory Location: Laurel, MD Description: Job details Posting Job Title HBO Executive Assistant TimeWarner Division HBO Industry Cable/Broadcast Television Networks Film Production and Distribution Television Program Production and Distribution Location United States - New York - New York Requisition # 116370BR Position Type Full Time Posting Job Description OVERALL SUMMARY Provide high-level administrative support to an HBO Senior Executive. PRIMARY RESPONSIBILITIES â?¢General secretarial and administrative duties, including taking dictation, providing heavy phone coverage, answering e-mails, arranging meetings, greeting guests, making travel arrangements, processing expense reports and filing. â?¢Word processing responsibilities include drafting correspondence, internal memoranda and e-mail communications. â?¢Interact regularly with HBO and Time Warner Sr. Executives, as well as interfacing with external industry executives and talent. â?¢Coordinate schedules with external organizations for screenings. REQUIREMENTS â?¢College (English major a plus) or secretarial degree preferred. â?¢5 years of executive assistant experience supporting a senior executive is required. Prior experience supporting a Corporate Communications/PR Executive is preferred. â?¢Ability to take dictation â?? shorthand, or the ability to type very quickly and accurately (80+ words/min.) is required. â?¢Strong computer skills, including MS Office. â?¢Excellent spelling, grammar and proof-reading skills, as well as strong attention to detail and accuracy, are required. â?¢Excellent organization, communication and interpersonal skills and the ability to handle high volume of work with minimum supervision is essential. â?¢Must have discretion and the ability to work with confidential matters. â?¢Regular overtime is required. â?¢Knowledge of HBO programming and current events is strongly preferred. About Us COMPANY PROFILE It's Not TV. It's HBO Americaâ??s most successful premium television company, Home Box Office delivers two 24-hour premium television services â?? HBO and Cinemax â?? to nearly 40 million U.S. subscribers. International joint ventures bring branded services to more than 50 countries around the world, and HBOâ??s programming is sold into over 150 countries worldwide. HBO offers competitive benefits to include medical, dental, vision, a matched 401(k) plan, flexible spending and transportation reimbursement accounts, pension plan, tuition reimbursement, and cable reimbursement. Index Monitor

Job Title: Personal/Executive Assistant Company: Location: Annapolis, MD Description: Personal/Executive Assistant needed for the CEO of a small company in Annapolis. In short, we are looking for a trustworthy, smart octopus - someone that can multi-task and be ready for anything that comes his/her way. A college degree is preferred, a sense of humor is a must and a love of dogs is essential as this is a dog friendly office. If you have been a Personal Assistant, send us a story about your experience along with a resume.