Executive Assistant Jobs in Indiana

Job Title: Administrative Executive (Full-Time) Company: Location: Indianapolis, IN Description: Administrative Executive (Full-Time) Job Description Job Scope: - Manage HR for the business unit - Manage Accounts Payable and Receivables - Personal Assistant to the Director for Special Projects - Data Entry and Research as necessary - Working closely with the creative and technology teams Requirements: - Must be team oriented and willing to have fun at work - Minimum 'O' level - Fresh graduates are welcome - Good comprehension of written and spoken English - Proficient with using the Computer and Internet - Experience in Accounting Software a bonus

Job Title: Executive Assistant Company: Location: South Bend, IN Description: Support the management of existing sponsors, donors, and volunteers. Hiring salary range is up to the high $30 K's. Competitive benefits package. Interested candidates send reply with job title to: Register to View

Job Title: Executive Administrative Assistant Required Company: Location: Indianapolis, IN Description: We currently have an vacancy for persons who has a pleasant and professional demeanor for Executive Administrative Assistant. Main responsibilities will be providing assistance with scheduling, travel coordination, various internal processes and budget review and supervision. The best candidate doing this job: - Proves lead and creativeness to solve problems - Shows thoroughness in their work - Has pleasant "can do" attitude

Job Title: Executive Assistant Company: Bader Company Location: Indianapolis, IN Description: A multi-family insurer, Bader Company develops and markets “optional” insurance coverage that our clients use to enhance their relationship with their customers while providing additional protections and risk management services.Bader Company is seeking a full-time Executive Assistant for our Indianapolis, IN office.  Job DescriptionEssential duties and responsibilities of this position include but are not limited to:Supporting senior management in file organization, travel arrangements, business correspondence, schedule management and project management Compiling and organizing senior management business reports Handling accounts payable/receivable functions for separate business entity Facilitating client relations resolution Maintaining highly confidential files and records Other duties may be assigned to meet business needs.  Most duties require the Executive Assistant to use discretion and judgment within the parameters of general company policies and guidelines.Required Skills Must have high level of discretion to handle sensitive and confidential situations Must be able to interact and communicate with individuals at all levels of the organization Must have knowledge of a variety of computer software applications including word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint, Internet) Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands  Required ExperienceCandidate must have a minimum of 5-7 years of related experience Past experience with QuickBooks or similar accounting software Experience within the insurance industry is a plus  Qualified applicants should submit resume with salary expectations via email to Register to View   Equal Opportunity Employer

Job Title: Executive Assistant in Marketing Company: Katz Sapper & Miller Location: Indianapolis, IN Description:   Katz, Sapper & Miller is the largest Indianapolis-based accounting firm and recognized as one of Indiana's "Best Places to Work".  We are currently seeking a full time high level Executive Assistant in Marketing.   Job Description  Preparation and production of new business proposals and presentations Work directly with Partners implementing proposals and presentations Assist with supporting other marketing and business development activities as needed including, but not limited to: seminars/round tables/tradeshows, sponsorships, electronic communications and sales support materials (sales sheet, brochures, presentations etc.) Maintain partner and staff biographies Organize and maintain inventories of marketing literature and promotional items Coordinate and prepare materials for awards, directories, media surveys, etc. Provide general administrative duties, special projects as needed and other duties as assigned  Requirements  Minimum Associates degree preferably in marketing, communications or related field CPS or CAP certification preferred Three or more years preferably in a professional services environment Strong Microsoft office skills including MS Word, MS Power Point and MS Excel; proficiency in Adobe Creative Suite a plus Excellent written and oral communication skills, including superior editing and proofreading Effective interpersonal and communication skills Ability to work in a demanding, deadline-driven environment      Strong organizational and time management skills  Sound judgment and problem solving abilities Ability to juggle a variety of duties simultaneously, and at times, under pressure  Ability to work extended hours as needed  PLEASE SUBMIT ALL RESUMES TO Register to View .

Job Title: Executive Assistant Position Available Company: Location: Fort Wayne, IN Description: A large multi-unit entreprenurial group is searching for a qualified Executive Assistant. Prior office experience of no less than 5 years is required. The actual job position may change depending on experience. The ideal candidate will be able to accomplish the following items: ? Daily Cash Review/Management ? Maintain A/R Credits and Monthly Statements and corresponding payments ? Weekly, Monthly & YTD Sales and Budget Comparisons ? Royalty Calculations for Daily/Monthly/Misc. reports ? Inventory auditing procedures and follow-up ? Maintenance of Daily/Monthly/Misc. reports ? Weekly/Monthly Sales and Budget Comparisons ? Miscellaneous Banking Duties, to include Wire Transfers ? Help verify daily deposits, as needed ? Help verify and find credit card discrepancies, as needed ? Other duties pertaining to cash control and financial reporting ? Assists CEO & EVP The ideal candidate will have strong control of understanding in Microsoft Office, with a strong tendency towards Excel; Great communication skills; EXTREME attention to detail; independent work without supervision; and the ability to make quick, intelligent, informed decisions. Please email resume or fax to Register to View .

Job Title: Executive Assistant for Instructional Services Company: Marion Community Schools Location: Fort Wayne, IN Description: Title: Instructional Services Executive Assistant FLSA Status: Exempt Responsible to: Assistant Superintendent Evaluated by: Assistant Superintendent Evaluation Period: Annually Essential Functions: The following functions have been determined by Marion Community Schools to be essential to the successful performance of this position. · Classified as Confidential Employee – functional responsibilities or knowledge in connections with the issues involved in dealings between the school corporation and it’s employees require strict adherence to confidentiality FIV 30 Manages office of Instructional Services FIV 29 Manages budgets for general fund, CPF, and grants FIV 19 Initiates processes to improve efficiency of Instructional Services Department FIV 16 Serves as a liaison for Instructional Services Department FIV 20 Supervises Instructional Services Department secretary and Resource Center Clerk FIV 15 Attend various meetings and maintain minutes of these meetings FIV 16 Plans all aspects of department events and meetings. Prepares visual documents for presentations and coordinates all activities, reports and communication for the Assistant Superintendent of Instruction FIV 15 Exhibits leadership ability when representing Assistant Superintendent in Instructional Services business FIV 9 Initiates other needed projects by working independently without significant oversight FIV 16 Composes correspondence, responding to inquiries, and compiling research when requested FIV 15 Develops and produces a quarterly newsletter and maintains web page FIV 10 Understands new technologies and makes recommendations for their use in Instructional Services Department FIV 11 Other duties as assigned by Assistant Superintendent FIV 12 Non-Essential Functions: The following functions, while important and necessary to the position, have been determined by Marion Community Schools to be marginal to the successful performance of this position. Cross train with other Executive Assistants FIV 4 Oversees department payroll FIV 6 Minimum Qualifications/Requirements: The following are the qualifications and minimum requirements necessary for a person to perform this job. Associates Degree in Office Management or previous experience in office management, including supervision of personnel. Technology skills: Office Suite (Word, PowerPoint, Excel, and Outlook), document production software, and web site software Strong organizational and leadership skills Knowledge of budgets Knowledge of business office protocol Excellent communication skills both oral and written Equipment Used: General office equipment: computer, telephone, photocopy machine, fax machine Place Where Work is Performed: Education Service Center Instructional Services office How this Job Description was Developed: This job description was developed by observing the work in process and from information provided by Dr. Ginger Studebaker.

Job Title: Senior Executive Assistant Company: Lincoln Financial Group Location: Fort Wayne, IN Description: Executes high-level and comprehensive administrative duties for the Department Head of Individual Annuity Operations (IAO).  Serves as a team lead for all IAO Administrative Assistants and exercises discretion and confidentiality dealing with Senior Management and strategic issues. Serves as a liaison with other IAO and LFG management and staff and assists with site level activity coordination. Uses good judgment and independent decision making for calendar prioritization; operational support; travel arrangements. Exercises excellent time management skills and multi-tasks with ease, devoid of losing scope and/or composure. Professional communicator, both written and oral.  Nature of Role:Performs advanced, comprehensive administrative duties and demonstrates technical business skills for the purpose of supporting a Senior officer(s) and coordinating the workloads of other Administrative Assistants.  Ensures that all administrative and coordination tasks are performed within established guidelines to exceed expectations for efficiency, quality, and timeliness and assists in management of the operation.

Job Title: Legal Executive Assistant Company: Not Specified Location: Terre Haute, IN Description: Seeking a Legal Executive Assistant to support the General Counsel and Vice President.    Responsibilities: Exer cising a considerable roll in coordinating the undertakings of a active Legal Department. Formulating a broad variety of documents and presentations. Transcribing taped dictation. Managing a legal filing system. Arranging an active schedule. Handling  telephone communications with a respectable demeanor. Making travel and hotel arrangements and ordering provisions. Formulating coexisting projects within the department. The position requires correspondence with all levels in the Company and access to delicate information.   Requirements: Candidat es must possess the ability to work independently.   Must display considerable use of tact, diplomacy, discretion and judgment. Exercise discretion and judgment in prioritizing and redirecting correspondence as appropriate. Must be proficient in Microsoft Office (Word, Powerpoint, Excel). Strong attention to detail is a must.  Excellent interpersonal and communication skills.  Must have a positive disposition.   Must be flexible and able to adapt quickly in a fast paced environment.    $15.25/hour to start   To apply send email to: Register to View Please referrence ID# 488627

Job Title: Administrative Executive Assistant Company: Location: Bloomington, IN Description: As my Assistant, your duties/ activities will be : * Carrying out specific projects and research. * Carrying out background research and presenting findings. * Acting as an alternative telephone correspondence. * Running personal errands, supervisions and monitoring. * Organizing and maintaining diaries, memo's and making appointments. Any Applicant should email his/her Resume to Register to View