Executive Assistant Jobs in Hawaii

Job Title: Executive Administrative Assistant Company: Location: Wailea, HI Description: Job Task Description: Real Estate Executive Administrative Assistant Hours: Monday- Saturday: 9:00am-5:00pm. Compensation: $15.00/ hour Location: Real Estate Sales Office Skills Required: 1. Positive Attitude 2. Previous Administrative Experience 3. Creative Writing Skills 4. Familiarity with Top Producer (Data Base Management) 5. Familiarity with Real Pro Systems (Stealth Marketing) 6. Real Estate Background, License not Required, but is an Advantage 7. Familiarity with South Maui Real Estate Marketplace 8. Extensive experience with Mac and PC 9. Proficient Typing: Minimum 50 words per minute 10. Expert of Microsoft Office: Excel, Power Point, Word, Outlook, Publisher 11. Expert of Paragon, the local Maui MLS Goal Setting, Planning & Leadership 1. Implement Real Pro Stealth Marketing Campaign 2. Contact Management: Implement Action Plans for leads in Data Base Management 3. Review and Evaluate annual/monthly/weekly goals 4. Follow and Implement Checklists for Listings and Escrows 5. Plan and coordinate Realtor events including grand openings, luncheons, broker?s open, and other off-site events 6. Maintain planned use of time: Send Nightly, Weekly, and Monthly Reports to Management. Data Base Management & Contact Management 1. Contact management: a. Must be an Expert of Top Producer (1 month Extensive Training Required) b. Must be a Real Pro Expert (1 month Extensive Training Required) c. Create meaningful content in TP action plans and RP letters for leads. d. Create ?Constant Contact? email blasts to send out to database 2. Data Input: a. Input ?Interest Information Sheets? into Data Bases b. Rate Lead as an ?A? ?B? or ?C? buyer/ seller c. Enter all email communication into Top Producer ?Notes? d. Put Listing Information into MLS 3. Lead Follow Up a. Immediately launch Action Plan for new leads b. Send reminders to buyers agents to make phone calls and prospect c. Monitor Daily tasks in Top Producer and Prioritize Urgency Seller Prospecting & Servicing 1. Prepare listing packages: Research the market & prepare a CMA 2. Send developers Detailed Daily Reports on Showing Activity for real estate project 3. Maintain an organized file of Buyer/ Seller testimonials 4. Arrange for signs for listings 5. Arrange for Lock Box 6. Arrange for flyers and additional Marketing Materials. Work closely with Director of Marketing Listing Coordination 1. Complete Data Input Sheets for New Listings 2. Arrange for photographer to take Photographs/ Create Virtual Tours. 3. Maintain Close Communication with Office Manager a. Everything MUST go out in Real Time 4. Coordinate and Follow Up with Listing Checklists in Top Producer 5. Fill out Agent Transaction Reports Transaction, Escrow & Closing Coordination ***Attention to detail is absolutely crucial in this process *** 1. Follow the real estate team Closing Checklist 2. Set up contract to closing file 3. Compare Escrows Closing Checklist with Team Closing Checklist. 4. Keep in close Contact (Daily) with Escrow for all Sales 5. Coordinate the closing process 6. Follow up with Buyer and Seller to make sure all timelines are met accordingly 7. Schedule the closing 8. Confirm the distribution authorization (DA) 9. Insure for all filings and notifications 10. Provide post closing information & service 11. Arrange for a Closing gift to Buyer or Seller, and CO-OP Realtor Administration & Accounting 1. Set up and maintain all files 2. Maintain listing property files 3. Maintain contract files 4. Maintain Archives 5. Make copies. After contract execution, scan and send to appropriate parties 6. Set up and maintain chart of accounts Daily Communications 1. Answer phones 2. Take and deliver messages 3. Check voice mail 4. Send and receive faxes 5. Send and receive E-Mail 6. Deal with correspondence

Job Title: Executive Assistant Company: Officeteam Location: Honolulu, HI Description: Healthcare facility is seeking a temporary Executive Assistant.All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.The ideal candidate will have intermediate basic office skills, intermediate typing, intermediate customer service, intermediate MS Excel, Word & advanced Outlook. OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Executive Assistant- PT Company: Location: Waipahu, HI Description: Our busy family owned restaurant is looking for an executive assistant to support the VP on a part-time basis. Duties include but are not limited to: correspondence with vendors and clients, scanning and emailing of documents, light accounting, drafting professional letters and coordinating meetings. Schedule is somewhat flexible to amount to approximately 15-20 hours per week. Professional demeanor and etiquette are a must. Candidates should also possess an ability to multi-task and work well on their own, without much guidance. Previous background in management, customer service, or human resources is preferred. Please respond to ad with position in subject line. If position you are applying for is not listed in the subject line, you will not be contacted. When response is received, you will be emailed additional instructions on how to apply. NO PHONE CALLS to the restaurant, please.

Job Title: Executive Secretary Company: Location: Honolulu, HI Description: Description: Seeking a motivated Executive Secretary.  Duties include typing letters and memos, filing maps and plans, and additional administrative tasks as necessary. Will be responsible for answering phones, emailing clients, scheduling appointments, and keeping the executive's calendar. Must be able to take initiative and proficient in MS Office Suite. Location: Oahu: Honolulu Salary: $19 to $20.00 HourlyRequired Education and Qualifications:

Job Title: Executive Assistant Company: Location: Aiea, HI Description: Job Objective/Role: The Executive Assistant is responsible for providing support to the CEO and overseeing the daily office operations. Qualifications: - executive administrative experience or similar experience - Proficiency in all Microsoft Office applications - Self-starter with demonstrated ability to work both independently and within a team - Fantastic interpersonal and communication skills; someone who is polished, friendly, assertive and able to represent the organization - Ability to successfully handle multiple priorities and shifting duties and responsibilities, while remaining flexible, proactive and highly professional - Ability to work effectively with all levels of management and other colleagues while demonstrating initiative, mature judgment, courteous phone and reception skills, customer service orientation and ability to anticipate the needs of the of the office - Excellent organizational skills and attention to detail - Enjoy exceeding expectations and helping to raise the bar for organizational performance

Job Title: Executive Administrative Assistant Company: Location: Pearl City, HI Description: Excellent Temporary to Hire position for an energetic individual to assist for a busy Medical Services Provider. The Executive Administrative Assistant position is for an eager individual who enjoys hard work, multi-tasking, meeting urgent deadlines and extremely detail oriented. In addition the candidate must possess all of the following skills: 5 or more years of Executive Administrative Experience Bachelor's Degree Required Proficient in Microsoft Office (assessment test will be given) Excellent Communication and Writing Skills Motivated and takes Initiative Goal Oriented Is comfortable working in an extremely busy environment Medical or Billing Experience not necessary, can be helpful The right candidate will have the opportunity to work towards a long-term career and contribute to the success of this operation. If you meet the qualifications, please email your resume to Register to View No phone calls. Only serious and qualified candidates will be considered.

Job Title: Executive Administrative Assistant: Real Estate Company: Location: Wailea, HI Description: Job Task Description Hours: Monday- Saturday: 9:00am-5:00pm. Compensation: $15.00/ hour Location: Real Estate Sales Office Skills Required: 1. Positive Attitude 2. Previous Administrative Experience 3. Creative Writing Skills 4. Familiarity with Top Producer (Data Base Management) 5. Familiarity with Real Pro Systems (Stealth Marketing) 6. Real Estate Background, License not Required, but is an Advantage 7. Familiarity with South Maui Real Estate Marketplace 8. Extensive experience with Mac and PC 9. Proficient Typing: Minimum 50 words per minute 10. Expert of Microsoft Office: Excel, Power Point, Word, Outlook, Publisher 11. Expert of Paragon, the local Maui MLS Goal Setting, Planning & Leadership 1. Implement Real Pro Stealth Marketing Campaign 2. Contact Management: Implement Action Plans for leads in Data Base Management 3. Review and Evaluate annual/monthly/weekly goals 4. Follow and Implement Checklists for Listings and Escrows 5. Plan and coordinate Realtor events including grand openings, luncheons, broker?s open, and other off-site events 6. Maintain planned use of time: Send Nightly, Weekly, and Monthly Reports to Management. Data Base Management & Contact Management 1. Contact management: a. Must be an Expert of Top Producer (1 month Extensive Training Required) b. Must be a Real Pro Expert (1 month Extensive Training Required) c. Create meaningful content in TP action plans and RP letters for leads. d. Create ?Constant Contact? email blasts to send out to database 2. Data Input: a. Input ?Interest Information Sheets? into Data Bases b. Rate Lead as an ?A? ?B? or ?C? buyer/ seller c. Enter all email communication into Top Producer ?Notes? d. Put Listing Information into MLS 3. Lead Follow Up a. Immediately launch Action Plan for new leads b. Send reminders to buyers agents to make phone calls and prospect c. Monitor Daily tasks in Top Producer and Prioritize Urgency Seller Prospecting & Servicing 1. Prepare listing packages: Research the market & prepare a CMA 2. Send developers Detailed Daily Reports on Showing Activity for real estate project 3. Maintain an organized file of Buyer/ Seller testimonials 4. Arrange for signs for listings 5. Arrange for Lock Box 6. Arrange for flyers and additional Marketing Materials. Work closely with Director of Marketing Listing Coordination 1. Complete Data Input Sheets for New Listings 2. Arrange for photographer to take Photographs/ Create Virtual Tours. 3. Maintain Close Communication with Office Manager a. Everything MUST go out in Real Time 4. Coordinate and Follow Up with Listing Checklists in Top Producer 5. Fill out Agent Transaction Reports Transaction, Escrow & Closing Coordination ***Attention to detail is absolutely crucial in this process *** 1. Follow the real estate team Closing Checklist 2. Set up contract to closing file 3. Compare Escrows Closing Checklist with Team Closing Checklist. 4. Keep in close Contact (Daily) with Escrow for all Sales 5. Coordinate the closing process 6. Follow up with Buyer and Seller to make sure all timelines are met accordingly 7. Schedule the closing 8. Confirm the distribution authorization (DA) 9. Insure for all filings and notifications 10. Provide post closing information & service 11. Arrange for a Closing gift to Buyer or Seller, and CO-OP Realtor Administration & Accounting 1. Set up and maintain all files 2. Maintain listing property files 3. Maintain contract files 4. Maintain Archives 5. Make copies. After contract execution, scan and send to appropriate parties 6. Set up and maintain chart of accounts Daily Communications 1. Answer phones 2. Take and deliver messages 3. Check voice mail 4. Send and receive faxes 5. Send and receive E-Mail 6. Deal with correspondence