Executive Assistant Jobs in Georgia

Job Title: Executive Assistant to President - Up to $65,000 Company: Location: Atlanta, ga Description: Executive Assistant to President - Up to $65,000 Our Client one of Canadas top employers is looking for a professional Executive Assistant to support the President of the organisation. The successful candidate should possess 5 years experience supporting a C level executive In this role you will be responsible for: Arranging complex travel and meeting arrangements. Creating PowerPoint presentations Compiling confidential reports Mentoring junior administrative professionals Developing administrative best practices and implementing new policies and procedures Managing the Presidents calendar including interaction with both internal and external contact to coordinate a variety of meetings (booking facilities, equipment etc.) Facilitating meetings including preparation of materials Please visit www.one4alljobs.com to apply. Upon submission of your resume we will review your qualifications and will contact you if they match our requirements. Due to the volume of applications, we respectfully request that you do not call our office to follow up. If you do not hear from us, please be assured that we will retain your information in our database for future reference. • Location: Atlanta • Post ID: 5145352

Job Title: Executive/Administrative Assistant Company: Location: Atlanta, GA Description: Administrative Assistant Candidate will perform complex administrative duties in as the Administrator Assistant for executives. The position requires a highly professional individual who is able to work independently with little supervision in performing daily activities that are varied and complex in nature. There is considerable latitude and flexibility in carrying out assigned tasks. The highest levels of tact, discretion, good business judgment, and resourcefulness are needed when handling problems, especially matters of a proprietary, sensitive nature. Duties are highly confidential and require broad and comprehensive knowledge of the organization's policies and operations and the ability to act within approved constraints in the absence of management. The position has frequent contact with clients and other individuals outside the company and necessitates presenting a favorable impression of the company using diplomacy and business etiquette. Job Responsibilities: ? Provide liaison between executives, external contacts, clients and direct report, to include coordinating required meetings, scheduling and checking reports for accuracy and thoroughness, and ensuring that necessary information is timely and appropriately disseminated. ? Responsible for composing correspondence, receiving and routing messages, answering inquiries, processing mail, arranging travel, setting up meetings and catering, and coordinating appointments and schedules. ? Assists in the preparation of presentations and dry runs and presentation meetings, as needed. ? Drafts confidential corporate documents as required. ? Coordinates company-wide events and functions, as assigned, such as all-hands and management meetings. ? Facilitates adherence to corporate procedures designed to maintain smooth, effective information flow between and among all company business unit staffs. ? Initiates facilities and equipment needs as needed. ? Attends company meetings. May take minutes and distribute minutes to attendees. ? Initiates special reports and assists with special projects. Conducts research as assigned. ? Works collegially with others and handles day-to-day situations with an acceptable, reasonable approach. Requirements: ? The individual must have at least 1 years of office experience, including executive-level support ? Thorough knowledge of office procedures, excellent proofreading skills, and flawless grammar and punctuation. ? Strong technical proficiency is required, including expert knowledge of Microsoft Office; i.e., Word, PowerPoint, Excel, Outlook, and other additional software and databases used by the company as needed. ? Demonstrated an ability to work well with others both inside and outside the company. ? Excellent organizational and communicational skills, tact, poise, leadership qualities, and the ability to take independent action while maintaining a strong work ethic and attention to detail, ? Consistent follow-through, judgment, time management, prioritization, and the ability to work under pressure and meet deadlines. ? Bilingual is preferred English

Job Title: Executive Assistant Sr. Company: Gulfstream Location: Savannah, GA Description: Summary Description:Under minimal supervision, provides principal secretarial and administrative support to the Leadership Team Member (LTM). Acts as liaison with senior management, senior management of General Dynamics, customers, and other departments within Gulfstream including all levels of personnel. Researches, prioritizes, and follows-up on multiple issues and concerns addressed to the LTM, including those of a sensitive and/or confidential nature. Possesses an extensive knowledge of the organization, programs, and procedures related to the corporation as a whole. Principal Duties and Responsibilities Essential Functions:1) Serves as the primary point of initial contact on any matter directed to the LTM; researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.2) Maintains calendar of events and schedules tentative appointments without prior clearance, makes travel arrangements as instructed, and coordinates meeting schedules and assembles necessary background information.3) Prepares correspondence, memos, minutes, speeches, and special reports according to high quality standards and under demanding schedules and deadlines, may sign routine correspondence, varying details to suit circumstance, in own or supervisor name; route information to proper location.4) Prioritizes mail or other requests and submits appropriately.5) Prepares and uses confidential information dealing with matters of budget, employee performance, compensation, and operations as an important part of regular duties.6) Answers LTM telephone and screens all calls, re-directing them when necessary.7) Provides point of contact for interface with various top-level executives inside and outside of Company.8) Compiles data from information selected and extrapolated from different sources; prepares presentations/reports and answers requests according to general instructions.9) Establishes and maintains department files in an organized and timely manner. Additional Functions:1) Plans and coordinates functions such as roundtables, luncheons, etc.2) Performs other duties as assigned. Unique Skills Required:In order to be considered for this position, the resume submitted must clearly show all of the following:1) Advanced Administrative Training and/or education2) Six (6) or more years administrative experience supporting executive level management.3) Advanced skills and training in Excel and Powerpoint4) Previous experience arranging muliple travel plans5) Previous experience Managing confidential information. Experience/Education Required:- High school diploma or GED with advanced secretarial training. - An Associates degree in Business Administration, office management, or related curriculum is desired.Eight or more years related experience in corporate environment. - Proficient in the use of std office equip and software, knowledgeable in admin principles. - Ability to handle multiple tasks, use independent judgment and manage confidential information.

Job Title: Senior Executive Assistant Company: The Wellspring Group Location: Atlanta, GA Description: The Wellspring Group has a long history of providing successful individuals and families with unique wealth strategies, including comprehensive wealth planning, sophisticated wealth integration and tax-efficient wealth management.  We have offices in Atlanta, Dallas and Ft. Lauderdale.We are looking for an experienced senior administrative assistant to support one of our Wealth Integration Advisors (a producing registered representative) in our Atlanta office.Job DutiesProcess and follow up on client paperworkField incoming client telephone callsOrganize and maintain client records and filesDevelop systems to help organize work flow and projectsFollow up with clients and advisors (attorneys and accountants) to complete projectsAssist in building relationships with advisors and existing clientsOrganize and prioritize client referralsCoordinate life insurance underwriting process for clientsExperience/Skills Required7-10 years of corporate support experience, preferably in the life insurance/financial services industryCollege degree preferredPosition requires obtaining a life insurance licenseDesire a self motivated individual with ability to see what needs to be done and take actionAbility to multi-task and work independentlyExcellent organizational skills and attention to detailSelf confidence - ability to interact well with high-net-worth clients and other professional advisorsProfessional appearanceKnowledge of planning concepts in the areas of estate, retirement, business continuity and insurance planning, or the ability and desire to learnExperience with life insurance illustrations desiredIntermediate computer skills (Microsoft Word and Excel and client management software)Ability to think like a partner and treat the completion of work as if it is as important to you as it is to your supervising Wealth Integration Advisor

Job Title: Part-Time Executive Administrative Assistant Company: AppleOne Location: Buford, GA Description: Job Description:Environmental company looking for an Executive Administrative Assistant to work 25-35 hours a week. Facility is open 7 days a week, so there could be some weekend work requested. This position will be supporting the director of the facility. Need an executive administrative assistant that is proficient in all MS applications, with at least 6-8 years of experience as an executive assistant. This position is an open-ended contract position, looking for a long-term committed candidate for this position. Please only apply if you are looking for a part-time position. You can view all of our jobs online at http://www.appleone.com/?sc=11&id=517628 Job Experience:Must have experience with Word, Excel, and PowerPoint.

Job Title: EXECUTIVE ASSISTANT (Expr Req'd) Company: Location: Atlanta, GA Description: ***$50,000-$60,000/YR--DEPENDS UPON EXPERIENCE/DEGREE + EXCELLENT BENEFITS PKG**** Our Client, one of Atlanta's "ELITE CORPORTIONS" seeks DEGREED Executive Assistant who is true executive assistant: manage details of executives' office life...keep executives focused and on top of things... handle reminders, updates and changes in travel arrangements. MUST be technically savvy in order to transfer information to all Blackberrys...put together presentations (Excel)...some exposure and experience in marketing. This position is very visible so must have great presence, conervative appearance, excellent communication and interaction skills to deal with high-profile clients and other top tier Executives. Position is open due to promotion. If you are the best at what you do, would like to run with the "movers and shakers" in Atlanta, please email resume and availability for an initial telephone interview. Thank you.

Job Title: Sr. Executive Assistant Company: Wilmington Trust Location: Atlanta, GA Description: Requisition Number 10-0075Post Date 2/17/2010Title Sr. Executive AssistantWork Hours 8:00 AM - 5:00 PMCity AtlantaState GADescription Under general supervision, and acting on own initiative, responsible for advanced, diversified, and confidential support for senior management and executives.Requirements - Requires continuous use of technical and business vocabulary and a detailed knowledge of organization operations, procedures, policies, product, programs, and staff members.- Facilitiates decision making. Relieves management of some administrative detail. Exercises independent judgment in establishing work procedures and provides management with the highest level of assistance in complex administrative services.- May coordinate the workflow of lower level staff members. Acts as gatekeeper to minimize distraction to executive team. Highly regarded confidentiality a must for this position.- Manages executive calendar, coordinating all meetings as well as outside board responsibilities and community activities. Schedules internal/external meetings and plans and prepares offsite meetings,handling all aspects of that for staff.- Performs complex administrative duties for the Executive Vice President and limited duties for other division managers within the department as needed. This position must maintain high degree of integrity with regard to the protection of confidential information. Serves a key member of the management team providing service to clients and/or work areas.- Makes all travel arrangements, often coordinating travel for other members of the management team from multiple locations- Prepares/handles correspondence, memos, and reports._ Prepares agendas for meetings within the company as well as coordinates all aspects of offsite meetings and functions.

Job Title: EXECUTIVE SECRETARY (8AM - 4:30PM/M-F) PATIENT CAR Company: Grady Health System Location: Atlanta, GA Description: DESCRIPTION: Performs full secretarial functions of a confidential nature for the Vice President or other Executive level staff. This is a Senior Secretary position having broad discretionary judgment and contacts with persons at all levels of the organization. EDUCATION / REQUIREMENTS: High School graduate. Two (2) years of technical/college education or the equivalent combination of education and experience required. Three (3) to five (5) years administrative secretarial experience required. Demonstrated experience with word-processing software packages; i.e., Microsoft Office, i.e., Word, Excel, etc. 65 wpm accurate typing. Excellent communication skills, both written and oral. Ability to work independently, exercise judgment and maintains confidentiality.

Job Title: Executive Assistant/Project Coordinator Company: Company Confidential Location: Atlanta, GA Description: We are searching for a motivated Executive Assistant/Project Coordinator who has at least 3+ years of experience supporting senior management in the Construction Industry.  Applicants must have a strong work history as a successful executive assistant and reside in the Buckhead, Sandy Springs, Roswell, Alpharetta, or Cumming area along the 400 Corridor.  Must be self-motivated, possess a keen sense of attention to detail, and capable of working with minimum supervision.  We offer job stability with an excellent salary and benefits package.  We are a non-smoking, drug-free, professional company.   Requirement: 3+ years experience supporting senior management in Construction Industry. (General Contractor)Must be computer literate and have a working knowledge of construction terminology.Efficiently handle multiple projects simultaneously and obtain clear, accurate results.Must have strong communication, presentation and organizational skills.Able to speak clearly and communicate objectives to others.Self motivated and detail oriented.  Polished and professional image.Non-smoking and drug free work environment.   General Responsibilities: Administrative support for Project Managers and Field Superintendents.Manage filing system (Digital and Hard Files)  Prepare and file paperwork.Distribute building plans and bid packages to Subcontractors.Type AIA contracts, change orders, subcontract agreements, scopes of work, payment schedules, thank you letters to bidders of projects, purchase orders, memos and correspondence.Interact with Subcontractors and Vendors.Maintain a database for supplier and subcontractor information.Maintain spreadsheet for each property for logging purchase orders, change orders, contracts, and plan distribution.  Ensure compliance of insurance requirements by subcontractors on a regular basis.Record minutes for construction meetings.Order and maintain office supply inventory.Receptionist relief as scheduled by rotation.

Job Title: Executive Secretary / Executive Assistant Company: Quest Global, Inc. Location: Cartersville, GA Description: Executive Secretary / Executive Assistant The Executive Assistant provides the administrative and project support needed to ensure the efficient functioning of the Senior Executive. This position manages independent projects requiring strong organization skills, ability to make recommendations based on analysis and presenting information to the Senior Executive.  This is a role that requires direct experience supporting a senior level executive (SVP, COO, etc.) with project administration, reports, data analysis and providing recommendations to improve overall processes and operation. POSITION OVERVIEW: Performs numerous secretarial and administrative support activities for a senior-level executive, many of which are highly confidential or sensitive in nature.  This administrative position requires the incumbent to exercise good judgment and discretion in the execution of all duties and responsibilities.  SPECIFIC RESPONSIBILITIES: Receives and screens visitors, telephone calls, and mail.  Personally responds to as many inquiries as possible, referring remaining inquiries to appropriate individuals within the company for timely responses.  Prioritizes responses to incoming calls from both inside and outside the company. Prepares correspondence and reports, much of which is confidential in nature.  Composes non-routine correspondence from brief notes or verbal instructions and composes replies to routine correspondence on own initiative.  Initiates drafts of replies to other correspondence or inquiries for review by executive.  Proofreads and/or reformats drafts of documents created by executive for spelling, grammar, and clarity of communication so that final correspondence is signature-ready.  Schedules meetings, conferences, and appointments; establishes and maintains calendar of events and keeps executive informed of commitments.  Makes travel arrangements, coordinating airline and auto rental reservations, hotel accommodations, expense reports, and invoices if needed. Prepares meeting agenda, reports, files, and other materials for meetings.  May generate presentation graphs or charts using various graphics software. Establishes and maintains follow-up files and confidential files for immediate supervisor. Initiates routine and non-routine reports as appropriate.  Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned.  Produces and distributes data in graphic, spreadsheet, or narrative format.     Establishes and maintains databases as required. Keeps current on all corporate policies and procedures.  Serves as focal point for gathering newly published policies and the dissemination of materials. Performs other responsibilities associated with this position as may be appropriate.   PREFERRED EDUCATION/EXPERIENCE: 2-year degree in Business Administration (or equivalent) and 5-7 years of experience, including at least 3-5 years in an administrative capacity supporting multiple senior level executives. SKILLS/COMPETENCIES: Strong written and oral communication, organizational, and interpersonal skills are required.  Demonstrated ability in exercising tact and diplomacy are required for presentation of a professional "front office" demeanor at all times.  In addition, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, database software, and presentation software is required.  Knowledge of corporate policies and procedures is preferred.