Executive Assistant Jobs in District Of Columbia

Job Title: Executive Assistant Company: Planned Parenthood of Metropolitan Washington DC Location: Washington, DC Description: Come make a difference! Planned Parenthood of Metropolitan Washington, DC (PPMW) has an immediate opening for an outstanding individual to be the Executive Assistant to the President/CEO. The successful candidate will provide administrative support to the President/CEO, Board of Directors and Senior Management team. Duties performed are complex and confidential in nature and must be carried out with high professionalism, attention to detail and with the ability to exercise sound judgment. QUALIFICATIONS: 1. High School Diploma or GED required, college degree preferred. 2. Minimum 2-3 years experience as an administrative assistant. 3. Prior experience supporting executive staff and working with a board of directors within a diverse environment. 4. Ability to type 60 wpm with accuracy 5. Requires excellent verbal and written communication and interpersonal relationship skills with staff, donors, board members, community leaders and elected officials. 6. Ability to maintain organizational files and daily projects in a systematic manner. 7. Ability to prioritize daily, weekly and monthly projects and to meet deadlines 8. Additional demonstrated skills must include: excellent proof reading skills, strong organizational skills; attention to detail; self motivation, and ability to multi-task. 9. Ability to effectively work independently with a willingness to accept direction as needed 10. Proficient in Microsoft software including Word, Excel and PowerPoint 11. Must be able to ensure confidentiality of all Executive information and documents. 12. Notary public appointment highly desirable 13. Must be able to travel within and around three state regions (VA, MD, and DC) and must possess valid drivers license (MD, VA or DC) Committed to the mission and vision of Planned Parenthood of Metropolitan Washington Please send your cover letter and resume to Register to View or fax to Register to View . PPMW is an Equal Opportunity Employer.

Job Title: Executive Assistant to the President Company: National Alliance for Public Charter Schools Location: Washington, DC Description: The National Alliance for Public Charter Schools seeks a seasoned, proactive, polished professional executive assistant to support its President & CEO. The ideal candidate must be able to work under very high levels of pressure; be comfortable with and skilled at complicated scheduling; and capable of working in a fast paced environment. Successful candidates must be exceedingly well organized, and have the ability to interact with staff (at all levels) while remaining proactive, flexible, resourceful and efficient. Confidentiality is crucial to this role. Responsibilities (include, but are not limited to): • Heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as board members, consultants, clients and potential clients • Critically coordinating travel logistics • Drafting and/or editing correspondence; including board meeting minutes, board books, new board member orientation materials, funder thank you notes, and the like • Processing expense reimbursements for CEO and board members • Arranging event logistics, including board meetings • Maintaining comprehensive hard copy and electronic filing systems • Providing occasional back up support to Receptionist and potentially supervise other administrative staff

Job Title: EXECUTIVE ASSISTANT(0301) Company: The Army Civilian Corps Location: Washington, DC Description: DEPARTMENT OF THE ARMY Vacancy Announcement Number: NEHT10044266Opening Date: March 08, 2010 Closing Date: March 22, 2010Position:  EXECUTIVE ASSISTANT, GS-0301-12 Salary: $74,872 - $97,333 Annual Place of Work:  HQDA, Office of the Chief Legislative Liaison (OCLL), Washington, DCPosition Status:  This is a Permanent position. -- Full Time Number of Vacancy: 1Duties: As the Executive Assistant to the Chief of Legislative Liaison (CLL) you will be responsible for analyzing and evaluating new or existing management techniques in an effort to identify opportunities to improve efficiency and to solve problems involving policies, organization, workload, resources, processes, procedures, and administrative functions within the Office of the Chief Legislative Liaison (OCLL). You will be preparing, directing, and coordinating correspondence, taskers, and special projects within the OCLL, ensuring compliance with all applicable correspondence policies and procedures. Duties also include managing the CLLs calendar with complete commitment authority for scheduling and coordinating all aspects of the CLLs trips; this includes making travel arrangements, preparing itineraries, preparing travel vouchers, and ensuring the CLL has the necessary information papers, read-aheads, trip books, speeches, etc., required for the trip.About the Position: The Office of the Chief of Legislative Liaison facilitates the partnership between the Army and Congress in order to ensure support for the Armys needs. http://www.hqda.army.mil/ocll/Who May Apply: (Click on Who May Apply) * All Federal employees serving on a career or career-conditional appointment. * Reinstatement eligibles. * NAF/AAFES Interchange Agreement eligibles. * Applicants eligible under Veterans Employment Opportunities Act of 1998 (VEOA) * Interagency Career Transition Assistance Plan (ICTAP) eligibles. * Family member employees eligible under Executive Order 12721. * DoD Interchange Agreement eligibles. * Military spouses eligible under EO 13473.Qualifications: Click on link below to view qualification standard. General Schedule* Specialized experience is experience that has equipped the candidate with the knowledge, skills, and abilities of the position to be filled these include: 1 Knowledge of administrative management, office automation, and a strong background in office management. 2 Experience planning and conducting studies that examine work processes, organizational structure, administrative procedures, work methods or workload distribution in order to improve the effectiveness and efficiency of administrative policies and procedures. 3 Skill preparing official correspondence addressing complex and controversial issues for executives and senior management. 4 Experience with the legislative process, congressional protocol, or congressional relations.* GS-12 and above: One year of experience directly related to the occupation and equivalent to at least the next lower grade level. There is no substitution of education for experience at this level. * The experience described in your resume will be evaluated and screened for the Office of Personnel Managements basic qualifications requirements, and the skills needed to perform the duties of this position as described in this vacancy announcement. * Applicants who have held a General Schedule (GS) position within the last 52 weeks must meet the Time in Grade Restriction. * One year of experience in the same or similar work equivalent to at least the next lower grade or level requiring application of the knowledge, skills, and abilities of the position being filled. * Must have 52 weeks of Federal service at the next lower grade (or equivalent).Other Information:(Click on Other Information)* To successfully claim veterans preference, your resume/supplemental data must clearly show your entitlement. Please review the information listed under the Other Requirements link on this announcement or review our on-line Job Application Kit. * Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. * The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available on http://www.cpms.osd.mil/ASSETS/E8AB932EA1E44617BAC7222922E42A62/DoDI140025-V300.pdf * Salary includes applicable locality pay or Local Market Supplement. * In accordance with section 9902(h) of title 5, United States Code, annuitants reemployed in the Department of Defense shall receive full annuity and salary upon appointment. They shall not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e., retired under section 8336(d)(1) or 8414(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD Instruction 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.) * Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. * Army provides employment and commuter flexibilities. * Defense National Relocation Program will not be authorized.Other Requirements:(Click on Other Requirements)* Must be able to obtain and maintain a Secret security clearance. * Personnel security investigation required. * The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis. * You will be required to provide proof of U.S. Citizenship. * Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration. * Direct Deposit of Pay is Required. * One year trial/probationary period may be required.How to Apply: (Click on How to Apply)* Resumes must be received by the closing date of this announcement. * Self-nomination must be submitted by the closing date. * Resume must be on file in our centralized database. * Announcements close at 12:00am (midnight) Eastern Time.If your resume is currently in our central database, you may click here to Self NominateClick here to use the Army Resume Builder to create your resume. Follow the instructions in this vacancy announcement to apply for the job.Point of Contact: Central Resume Processing Center, Register to View , Register to View THE DEPARTMENT OF DEFENSE IS AN EQUAL OPPORTUNITY EMPLOYERPlease refer to job code NEHT10044266 when responding to this ad.

Job Title: Human Resources Assistant/Executive Assistant (GovTrip experience required) (3391) Company: STG International Inc. Location: Washington, DC Description: 3391 Job Description STG International, Inc. is currently seeking an experienced Human Resources Assistant/Executive Assistant to support work on a contract with the Department of Health and Human Services in Washington, DC.  This position will support the travel office for the Assistant Secretary for Preparedness and Response (ASPR) and requires previous experience working with GovTrip. Duties will include, but are not limited to the following: Processing travel orders and vouchers through GovTrip. Draft final copies of technical and administrative material or other writing assignments including letters and memos for ASPR. Edit material to ensure that information is technically and editorially correct for style, content, grammar, syntax, etc. Interact with and support a full-range of ASPR officials. Conduct research. Track action items to ensure timely completion. Perform quality control checks on all assignments. Provide updates on all assigned tasks as requested. Coordinate and schedule high level meetings, which include: arranging for meeting dates, times, locations, teleconference phone lines, vendor handouts, and arranging for meeting equipment. Manage and update daily appointment calendars. Record meeting minutes in writing and/or by Dictaphone. Maintain local files, records, and correspondence (archiving, if needed) containing sensitive information. Preparing PowerPoint slides and talking points. Scan all relevant print and electronic media; compile information relevant to ASPR mission; and distribute information. Receive, route, and disseminate telephone calls to the ASPR. Handle and/coordinate the shredding of sensitive correspondence. Reserving conference rooms, photocopying, completing reports and other general office duties as assigned. STG International offers an outstanding benefits package which includes Medical. Dental. Vision. 401k with company match and a generous PTO policy. STG International is an EEO compliant organization. Required Skills Effective communication skills for interaction with all levels of individuals. Able to work well independently; demonstrate initiative to pursue assignments; function efficiently with minimal guidance and instructions from the supervisor, or his/her designee; and should be able to prioritize his/her own activities while being able meet shifting office needs and priorities. Must be able to professionally communicate verbally and in writing with upper level management, as well as internal and external high-level stakeholders. Ability to accurately transcribe scientific verbiage and respond to low level correspondence for a high level executive preferred. Required Experience Experience with GovTrip required High diploma required.  Bachelor’s Degree preferred, but not required. Minimum of eight years of work experience required. Experience in a team environment. Written communication experience, i.e., writing letters, memoranda, reports, etc., to include government-style correspondence and reports related to scientific issues. Experience in using Microsoft Office or higher software including: MS Word, Outlook, Excel, Access, and PowerPoint. MS Visio a plus.   Job Location Washington, DC, US. Position Type Full-Time/Regular

Job Title: Executive Assistant, Federal Affairs Company: GMA Location: Washington, DC Description: The Executive Assistant, Federal Affairs provides daily administrative support to the VP, Federal Affairs and oversees administrative processes for the Division on a daily basis. Anticipates the administrative needs of the division and division staff, and plans accordingly. Acts as a liaison between the Division and other GMA functional areas. Participates on employee teams and cross-functional projects.

Job Title: Executive Assistant Company: GW Medical Faculty Associates Location: Washington, DC Description: Assist Executive in administering department projects requiring the coordination of several departments.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.• Assists Director of Information Technology with appointments, projects and purchasing equipment, and serves as back up for assisting CIO.• Manages purchase order process for orders originating in the IT department.• Processes, follows through and documents all Payment requests originating from the IT department.• Assists coordination of Helpdesk tickets.• Assists in the implementation of the Document Management system.• Composes operational and financial reports on the status of projects identifying goals and limitations.• Review projects to assure compliance with federal regulations, departmental guidelines or funding requirements. Reports project status to appropriate personnel.• Acts as liaison between departments or agencies to facilitate work flow.• Monitors departmental operating expenditures.• Participates in group meetings with contributing centers, funding agencies, statistical groups and field units, to solve problems, report findings and facilitate workflow.• Develops, evaluates and implements processes or procedures to ensure completion of the project.• Performs research to collect, analyze and present substantive information for incorporation in administrative and/or technical documents, articles, and correspondences.• Coordinates IT projects and ensures company resources are utilized appropriately. • Compiles project plans and reports and coordinates project activities to ensure all project phases are documented appropriately.• Manages communications among all team members.• Manages project meetings and coordinates project schedule timelines. • Identifies and resolves problems utilizing multiple resources.• Identifies and analyzes systems requirements and defines project scope, requirements, and deliverables. • Familiar with standard concepts, practices, and procedures.Education: A Bachelor’s degree in an appropriate field or an equivalent combination of training is necessary.Experience: At least five years of responsible business administration experience is needed. If interested, please apply online at http://track.tmpservice.com/ApplyClick.aspx?id Register to View -9872

Job Title: Office Manager/Executive Assistant Company: AAA National Location: Washington, DC Description: The AAA Foundation for Traffic Safety, the research affiliate of AAA, is seeking an office manager/executive assistant. This position will serve as the executive assistant to the AAA Foundation President and be responsible for overall management of the Foundation office, and a variety of administrative duties, including accounting and product sales. Position will also perform Human Resources responsibilities including legal and policy compliance, benefits support, occasional recruiting, and employee records, etc.   Conveniently located in DC near a Metro stop, the Foundation is a small not-for-profit that works on enhancing traffic safety by conducting research and developing educational products.     Job Requirements:Successful candidate will possess:   BA and/or BS degree. Ability to communicate effectively orally and in writing. Ability to edit proofread and produce accurate reports. Intermediate to advanced profiency in MS Office Suites PC applications, including presentation software and intranet/internet usage and prior experience utilizing various software programs to produce reports, correspondence and maintain records. Proficiency in Peachtree and/or Quick Books On-line accounting systems. Previous entry level experience in Human Resources a plus with an understanding of the legal requirements and implications of laws affecting employee leave benefits. Ensures policy compliance. Self-starter with ability to meet deadlines, set priorities and work independently. Experience in prioritizing and managing time, with the ability of accurately handling several projects simultaneously.   Pleasant work environment. Competitive salary based on experience and benefits available.Division/Department : AAA National % of Travel Required : Not Specified Exemption : Exempt Contact: Reference Code: 317 Send this job to a friend View all "AAA National" jobs

Job Title: Scheduler/Executive Assistant Company: The Israel Project Location: Washington, DC Description: TIP's Scheduler/Executive Assistant provides day-to-day direct support to TIP's founder and president.  This position is responsible for helping to set up meetings for the President plus handling correspondence, emails, appointments, travel and special projects.   Position is also responsible for maintaining TIP's master office calendar.   Prefer a mature individual who wants to be a scheduler/executive assistant; has a good sense of humor; professional work ethic is essential.  Advance level of proficiency in using Microsoft Word, Excel, PowerPoint and Outlook as well as Adobe professional required.  Experience working with integrated database systems preferred.  Must be able to effectively plan and manage work flow with limited supervision; ability to work in a fast-paced, deadline-driven environment essential.   BA/BS degree and minimum of 3 years office experience preferred.   Visit TIP's website to review the full position description.  Applications must be made online;  please email a cover letter including salary history and a resume to Register to View   No phone calls please.   Sorry, relocation assistance is not available for this position.

Job Title: English-Spanish Bi-lingual Admin/Exec. Assistant Company: Woodside Temporaries Inc Location: Washington, DC Description: Assist Law Firm Attorney with Russian/English client matters in administrative capacity English-Spanish Fluent Speaking Administrative/Executive Assistant Needed (any Russian fluency helpful) Direct Hire Position with Large International, Washington, DC Law Firm $55-70,000 plus full benefit package Large International law firm seeks an experienced Administrative/Executive Assistant with excellent technical skills and fluent English and Spanish. Ability to interact with foreign clients fluently on long distance calls requir Ideal candidates will have , 3-8 years Administrative Assistant, Executive Assistant or Legal Secretary experience. You will work in a large, International law firm in an International Practice area supporting attorneys working with Domestic and International clients. You will be responsible for typing letters, briefts, memos and various types of documents in both English and Spanish; coordinating/handling client billing; coordinating local and international travel arrangements; scheduling and organizing meetings and appointments; screening and answering telephones for attorneys and legal assistants in English and Spanish; conducting internet searches; maintaining an awareness of the caseloads and statuses of the attorneys in the group; establishing and maintaining files for attorneys; working with Excel and PowerPoint for a variety of assignments; and performing other duties as assigned. Ability to speak, read and write English and Spanish required. Ability to speak, read and write russian a plus. Flexibility for light paid overtime. Prior legal secretarial experience a plus but not required. IMMEDIATE OPENING - Please email resume with salary requirements asap to: Register to View

Job Title: Executive Assistant Zs V Company: Location: Washington, DC Description: If selected, you will serve as an Executive Assistant to the Director for Human Resources Management (OHRM). You will perform a variety of high-level administrative duties to assist in managing the functions of the office such as: • Authoring correspondence.• Reviewing and editing the work products of staff members involving executive level communications for grammar, style, and typographical errors, referring questions regarding content to the originator.• Performing administrative assignments relative to supporting and assisting high-level executives to include senior executive service (SES), senior military officer officials, and high-graded civilians.• Predicting, preventing, and resolving issues and/or developing recommendations in which judgment and recommendations have a significant impact on organizational efficiency.• Providing analysis on management issues to provide background information materials, and recommendations.• Reviewing staff actions to assure all required information is available, appropriate views have been captured in the coordination process and recommending delegation to prevent backlogged actions.• Maintaining and monitoring taskings that require top-level coordination or input.• Coordinating resolution of issues to the extent possible and determining what issues must be addressed by senior management officials.• Preparing and maintaining executive-level briefings at various classification levels.• Coordinating senior officials schedules.