Executive Assistant Jobs in California

Job Title: Executive Assistant Company: Follett Investment Properties, Inc. Location: Gold River, CA Description: Reports directly to Owner/President of the Company. Provides administrative support to the Owner of the Company in an entrepreneurial office setting. The owner of a real estate investment company located in Gold River, California is looking for an energetic individual with strong executive assistant skills to support him with asset development for the company. Duties include a high level of assistance with personal items including calendar, arranging travel, event planning and family items. Confidentiality in handling all personal matters a must. Good verbal and written communication skills including the ability to compose professional letters. Ability to properly prioritize tasks. Strong computer skills and advanced knowledge of Microsoft Office Suite. Mac experience a plus. Real Estate experience required. Health insurance, dental insurance and 401k Plan. Salary DOE.

Job Title: Data Controller Company: Children's Bureau Location: Lancaster, CA Description: Department: Prevention Description This role’s primary purpose is to assist the Lead Evaluations Coordinator in the efforts to interface between both in-house Systems, First Five LA, and the PFF Evaluations Team data collection systems, with an emphasis on data interactions and data analysis as it relates to utilization management and the generation of defined repots. A key element of this role is to ensure that all the data is collected and entered into reports correctly. DUTIES AND RESPONSIBILITIES: Prepare monthly invoicing for Coordinator approval Process and prepare monthly reports for Coordinator approval Monitor funds and promote reports to replenish as needed Provide administrative assistance as needed to support efficient workflow Maintains positive external contacts related to program, including reporting to funding sources, community resources, collaborative partners, all issues related to CB PFF Information Systems, etc Develop and establish data entry performance standards. Coordinate data collection and data entry for Program Evaluation. Identify and resolve any system related obstacle to effective billing. Collaborate with Evaluation Coordinator on workflow and ensure that office-oriented directives and policies and procedures are implemented in a timely manner. Assist in maintaining quality assurance by performing random technical auditing of client records and monitoring. Works within a team-oriented approach to meet the needs of the clients, families, community and the stakeholders and to ensure excellence in overall service delivery in office, home, schools and community. Provide administrative and clerical support to the Lead Evaluations Coordinator to include receptionist duties, inventory and order of office supplies with necessary approval, and maintenance of calendar of events and room schedule for office use as needed for coverage. Requirements: Two years experience in data entry required. Minimum two years comprehensive experience related to computer information concepts. Proficient in Word, Excel, Access, and Internet savvy. Ability to perform queries in Excel and Access a must. Superior record accuracy and detailed oriented Strong team and organizational and time management skills Good oral and written communication skills, including positive face to face and telephone interaction skills Ability to multi-task and perform general administrative duties, including office machines, record-keeping and filing. Strong analytical and follow up skills are a must. Ability to work in a multi-cultural environment required. Demonstrated strong communication and interpersonal skills required. Previous experience involving teamwork/team building to accomplish a common goal required. Job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. They are meant to be accurate reflections of the principal job elements. This description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow other instructions and to perform any other duties requested by his or her Manager and/or Supervisor.

Job Title: Executive Secretary Company: San Ysidro Healthcare Center Location: San Diego, CA Description: Assists the Chief Operations Officer to coordinate administrative and operational activities of San Ysidro Health Center. Services as the primary point of contact for activities related to the Patient Relations Department, including interfacing directly with patients, addressing complaints/issues and resolving their immediate needs if possible. Follows up/coordinates with other staff to research, resolve and report outcomes related to patient complaints. Interfaces with patients, providers, staff and senior management to resolve patient complaints. Maintain calendars for Chief Operating Officer, Assistant Director of Operations and conference rooms.Essential Functions1. Review, investigate and follow through on the management of patient complaints including abstracting information from MegaWest and requesting and reviewing charts.2.Responsible for the maintenance of established patient relation procedures and identification of trends that will help in the development of improvement plans3.Maintenance of patient complaint forms, statistics and binder to house pertinent tracking information.4.Evaluate each complaint and take the appropriate action including “quick recovery,” documentation of concern, investigation and recommendation.5.Prepare a monthly report to include a summary of the monthly concerns and complaints, a description and the resolution or action taken for resolution.6.Maintain calendar for Chief Operating Officer and conference rooms.7.Schedules meetings and makes travel arrangements.8.Coordinate distribution and collection of Patient Satisfaction Surveys.9.Provide back up support to Administrative staff as needed, including covering phones, secretarial functions, preparing necessary reports and special projects as assigned.10.Handle, compose, route and file correspondence, reports and records including those of a confidential nature.11.Screen visitors and telephone calls. Respond to external requests for information by drafting correspondence to requesting agencies/parties.12.Prepare and type letters, memorandums, reports, grants, and other materials as directed.13.Prepares agendas, confirm attendance and records minutes of meetings, including staff, department and committee meetings as directed.14.Sort and distribute incoming mail, newsletters and faxes for COO and Assistant Director of Clinic Operations.15.Submit orders to maintain an adequate inventory of forms, clerical supplies, Xerox paper and equipment.16.Interface, assist and act as liaison between Administration and other departments. 17.Coordinate work orders with Facilities Manager.Skills/ Requirements• Minimum Education required: High School diploma. Preferred: AA degree with studies in Business Administration• CA driver's license • Strong secretarial skills and interpersonal communication skills.• Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)• Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public. • Bilingual (English/Spanish). Good oral and written communication.

Job Title: Project Assistant - Executive Assistant - Project Coordinator Company: CyberCoders Location: Los Angeles, CA Description: Highly reputable consulting firm is seeking a strong, highly motivated Executive Assistant/Administrative Assistant/Coordinator to support multiple business unitsIf you are a Executive Assistant/Administrative Assistant/Coordinator with at least 3 solid years of experience working in a fast-paced, highly confidential work environment, read on!!What you will be doing:- Supporting multiple business units and handling confidential information on a daily basis - Schedule meetings, conference calls, speaking engagements- Record and distribute meeting minutes; Track action items developed at meetings- Responsible for email correspondences, letters,reports, etc- Maintain complex calendar- Handle VIP accommodations, travel arrangements including international travel- Responsible for incoming calls and responding to email messages and voicemails What you need:- 3+ years of experience as an Executive Assistant to high level executives- Bachelors degree in communications or business required- Proficient in Word, Excel, PowerPoint, Outlook/Calendar- Strong communication skills - Excellent grammatical, editing and proofreading skills- Ability to run and create reports- Ability to convert high level ideas into articles and presentationsWhat's in it for you:- Attractive Base + Bonus + Outstanding Benefits- Wonderful work environment: work hard/play hard type of environment- Growing company = Growth opportunity!If you are a Executive Assistant/Administrative Assistant/Coordinator with at least 3 solid years of experience working in a fast-paced, highly confidential work environment, please apply today! Please be prepared to interview within 24hours.Must be authorized to work in the United States on a full-time basis for any employer.

Job Title: Executive Assistant Company: Alpha Personnel Services Location: Los Angeles, CA Description: Company: This is very stable Hedge Fund Firm that is doing extremely well. They manage many high net worth client accounts and handle assets over 800 million and are well be expanding thier offices. Candidate Experience: This firm is seeking an Executive/Personal Assistant to work for the Senior Managing Partner. They would like 3-5 years experience working at the Senior Management level. Must be very professional and polished. Able to interface with all level and work with personal matters of the busy executives life. Proficient in M.S. Word PowerPoint, Excel and Outlook. Excellent organizational skills, including the ability to prioritize and multi-task. Strong Written and verbal communication skills. Excellent attention to detail. Flexible and willing to engage in all aspects of Administrative functions. Ability to work well independently as Partner travels alot, Duties: Handling all calendering of meetings and appointment, heavy travel business and personal travel arrangements, scheduling meetings, preparing some reports, interaction with clients, household staff. Candidate will also assist company Controller/Tax Accountant with minor adminstrative duties. Ideal candidate should be ambitious, intelligent and able to work with all levels of management and staff. Will coordinate projects and on/off site meetings. Will handle most aspects of personal business including coordinating with household staff scheduling maintenace pick up and drop off to airport, handling errands and interface with wife. Strong people skills, very polished and professional savvy, along with a very flexible attitude. Excellent Bonuses and Great benefits Please press submit to send Resumes Please submit resumes to Register to View or press apply

Job Title: Assistant Lab Administrative Director Company: Kaiser Permanente Location: San Rafael, CA Description: At Kaiser Permanente Northern California, you’ll join a team of health advocates who share your passion for helping people. From our financial professionals and IT team members to our RNs and physicians on the front line of care—we work together to help our members achieve their best level of wellness. And you’ll be inspired to do the same. Whether you dream of sailing the bay, hitting the slopes in the Sierras, hiking Yosemite, attending the opera, or strolling the vineyards, you’ll discover the cultural and recreational diversity that makes Northern California one of the most desirable places in the world to live and work. Northern California’s largest health plan, Kaiser Permanente provides you with the resources, scope, and opportunity you need to realize your goals. Come see for yourself.Assists Laboratory Manager in managing Laboratory functions in a medical center. Supervises all laboratory activities. Ensures staff provides high quality, accessible, cost effective care, and patient focused services to members across the continuums, which comply with local, state, and federal requirements. Implements and maintains clinical practice standards, budgets, and staff development.Essential Functions:• Oversees laboratory operation. Ensures staff provides the quality of care and are in compliance with CAP, CLIA, The Joint Commission, AABB, NCQA, Title 22, federal, state, and local requirements.• Assists manager in hiring, training evaluating, and maintaining the competency of the staff. Monitors workflow and turnaround time. Presents in-service programs.• Monitors the quality control/assurance programs, test results, and equipment. Ensures tests are being completed according to approved procedures/policies. Identifies, develops, and implements processes to improve the quality of tests and services.• Oversees the Safety Program, including Hazardous Waste Management and Chemical Hygiene Plan in Clinical and Anatomic Pathology services. Assists in developing, implementing, and maintaining service standards to meet members and internal clients expectations. Identifies and recommends opportunities to improve department systems.• Collaborates with manager in resolving human resources, employee and department safety, and risk management issues. Consults with clients in resolving service issues. Recommends processes to correct the problems.• Monitors budgets and resources allocations. Maintains staffing and supplies and identifies strategies to reduce costs, control utilization, and improve quality of care/service.

Job Title: Executive Assistant-great pay to 65k Company: AppleOne Location: San Mateo, CA Description: Job Description:This executive assistant Position Features: variety of responsibilities convenient downtown location high profile position Great Pay to $65KImmediate need for an executive assistant seeking a variety of duties while working at this high profile biotechnology firm in South San Francisco. 2-4 years of EA experience supporting senior management along with strong computer skills will be keys to success in this growing Biotechnology firm. Responsibilities also include both domestic and international travel arrangements, meeting coordinating, expense reports, microsoft office including word, excel and powerpoint Great benefits. Apply for this great position as a executive assistant today! Ask for Mary Ann pays to 65k You can view all of our jobs online at http://www.appleone.com/?sc=11&id=513522 Job Experience:executive assistant

Job Title: Executive Assistant Company: The J. David Gladstone Institutes Location: San Francisco, CA Description: Executive Assistant needed to provide high-level administrative support for Gladstone's President Executive Assistant Company Information: The J. David Gladstone Institutes is an independent, nonprofit organization, affiliated with UCSF, contributing to the health and well-being of all people through medical research, education, and outreach in the areas of heart disease, AIDS, and Alzheimer’s disease. Gladstone is composed of three separate institutes and approximately 350 employees. Our employees receive exceptional benefits, including 3 weeks of paid vacation, medical/dental/vision coverage, tuition reimbursement, and excellent retirement programs. We are located in an award-winning building adjacent to UCSF’s Mission Bay Campus. Gladstone has consistently ranked as one of the top places to work in academia in the United States. Description: Provide high-level administrative and clerical support for the President of Gladstone, using substantial independent judgment and initiative to determine approach or action to take in non-routine situations. Responsible for departmental administrative support activities, which will include preparation of correspondence, reports, and documents of a highly complex and/or confidential nature. Requirements: BA or equivalent years of experience.5+ years related administrative experience, with the 2 most recent years preferably in an executive office setting. Previous work in an academic or research environment preferred. Prefer working knowledge of Macintosh systems. Require knowledge of MS Office suite, to include Microsoft Word, PowerPoint, Excel and related programs. Previous experience dealing with confidential information. Excellent interpersonal skills. Knowledge of medical research terms a plus. Please send resumes to Register to View and reference job #A10-02. Gladstone is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, medical condition, physical or mental disability, veteran status, sexual orientation, or any other non-job related characteristic, and to make all employment decisions so as to further this principle of equal employment opportunity.

Job Title: Executive Assistant Company: Ronald McDonald House of San Francisco Location: San Francisco, CA Description: Executive AssistantRonald McDonald House of San Francisco seeks a bright, self-motivated and committed team member. See the impact of your work and energy on the lives of the families we serve. The Ronald McDonald Houses mission is to provide a safe haven and support to critically-ill children and their families. Our staff, volunteers and supporters stand beside these families at the most trying time in their lives, bringing comfort and hope. Our House, located at 1640 Scott Street in San Francisco, provides overnight lodging and services such as volunteer-prepared meals to these families. In our Childs Bedside program at UCSF Childrens Hospital, volunteers visit the young patients and their families room-to-room, bringing beverages, supplies, a listening ear and caring heart. Please visit our website at www.ronaldhouse-sf.org.The Executive Assistant position is ideal for a high-energy individual who has gained entry-level experience in administrative work, is highly organized, values systems for efficient operation and likes developing and refining them. The position will appeal to the self-starter who wants to understand the big picture and would value the opportunity be mentored in one or more of these areas: planning for nonprofits; fundraising, campaign planning and grant-writing; developing board and donor relationships; supporting volunteers and the families we serve. Reporting to the Executive Director, the Executive Assistants primary areas of accountability include: Primary responsibility for our donor data base, including planned upgrades in 2010, vital to the success of our upcoming capital campaign. The Executive Assistant will be responsible for the integrity of our donor data, input, tracking, donor acknowledgments and data pulls as well as continued updating of our training manual as we cross-train and expand staff. Working with the Executive Director, plans and executes communications with board and advisory council members, donors and other key constituencies. Plan and execute mailings, both electronic and paper, and oversee postings and content development for the website. Prepare, organize, type and proofread a variety of reports, donor assignment materials, letters and documents for dissemination. As assigned, researches a wide variety of topics for the executive director - related to fundraising, marketing and other areas. Provides administrative and materials preparation support to the Events Coordinator for assigned special events and meetings. Events responsibilities include: preparing and sending invitations, managing RSVPs, mailing auction and sponsor requests, preparing the events program and other materials, preparing auction materials and guest lists, overseeing the processing of auction bids/gifts, etc. Is one of several staff members who responds to the general phone line. Serves as backup for the program staff in providing assistance to the families we serve. S/he will in turn find that the other team members are more than willing to pick up a phone or take on a task. Teamwork is essential to our successful operation. Requirements (please respond only if you meet all):BS/BA degree A minimum of two years experience in office administration and customer service, preferably in a nonprofit. Commitment to our mission of providing a safe haven for critically ill children and their families. Proven experience in maintaining a database required. Experience with a fundraising database ours is Telosa Exceed preferred. Proficiency in Excel, Microsoft Word, including mail merge, is required. Experience updating websites and proficiency with PowerPoint preferred. Strong written and oral communications and organizational skills. Demonstrated ability to be a self-starter, take initiative, prioritize multiple assignments and work independently. At the same timea caring person willing to put the families we serve first to set aside the task at hand to help a family coming to our office for assistance. Occasional need to lift items of up to 25 pounds. Flexible to work occasional weekday evenings and weekends for meetings and special events. Eager to learn and grow. A team player highly supportive of fellow team members both staff and volunteers. Compensation: DOQ, excellent benefits package.To Apply: Please email cover letter and resume as a PDF (preferred) or Word document to Register to View -sf.org. Please place your last name, followed by the position title, in the subject line. Or mail your letter and resume to Office Manager, Ronald McDonald House of San Francisco, 1640 Scott Street, San Francisco CA 94115. No telephone calls, please.Review of resumes will begin February 10. Position is opened until filled.

Job Title: Admin/Executive Assistant Company: Location: San Diego, CA Description: Our small family office is looking for a top quality administrative/executive assistant that would be available 3 to 4 hours per day in our UTC area office. You will assist our accountant and the two principals. We need someone who is an organizational expert, can use Excel, Word and maybe Quickbooks and Adobe Acrobat. Our candidate is outgoing and upbeat, is a team player and who has the ability to pitch in and immediately help the team. You are ideal if you dropped out of the rat race from a law or medical office environment and only want to work a few hours a day. Our ideal candidate will be familiar with both Windows and Macintosh operating systems. They will be here for the long haul and could start right away. Please respond to this ad with a cover letter, your past experience and why you think you would be a good fit. Also, let me know how much we would have to pay you.