Executive Assistant Jobs

Job Title: Bilingual Exec Admin Assistant Company: Ericsson North America Location: Plano, TX Description: We are seeking a dynamic, professional Executive Administrative Assistant. In this role, the ideal candidate will provide executive administrative support to a senior executive member of the Ericsson leadership in the Strategy and Marketing organization and other team members, as necessary. Responsibilities: Provide back up support to other senior management, as needed. Support marketing events and functions, Will work within a highly visible, matrix international organization with significant multi-tasking capability as a team player. vManage complicated and extensive executive travel, domestically and internationally. Ensure accuracy and completeness in expense reports. Manage extensive calendar scheduling. Arrange meetings and interface with executive management, customers, board of directors, etc. Handle confidential matters with external and internal stakeholders. Work independently with minimal instructions and supervision. Handle multiple, often aggressive tasks and effectively manage day-to-day issues, as they arise. Will work with multiple database, software tools for reporting and ordering (POs, time reporting, supplies/catering, document management). Liaise with all employee levels within a very large multi-cultured organization. Experience, Education, Attributes: 5+ years as an administrative professional at the Executive level. Bilingual/Spanish is required. Prefer a college degree or equivalent experience with high school diploma. Proficient computer PC skills including a thorough knowledge of Microsoft Office (Outlook, Word, Excel and Power Point). Demonstrated experience in organizing events, meetings, conferences, etc. Excellent verbal/written communication skills, organization skills and attention to detail. Independent judgment and analytical ability required in the formatting, preparation, and interpretation of presentations and reports. Requires close attention to detail in preparing materials, presentations, and reports. Possess business writing skills, excellent proofreading and editing skills. Ability to meet deadlines, prioritize, organize, and multi-task, successfully. High degree of professionalism and discretion. Ability to work under tight deadlines and handle confidential material. Poise and professionalism in contacts with people both within and external to the company. Must have a positive attitude, able to work well with others, and perseverance. Flexibility to work additional hours as needed. Some business travel required.

Job Title: Contracts Administrator Company: Location: Westchester County, NY Description: Coordinator, Contract Compliance/Contracts Administrator, Legal Department Analyze and summarize legal contracts and enter data within the contract management system in order to ensure compliance with all agreements that govern the company and all affiliated entities. Maintain and update the legal filing system, and index and archive thousands of case files. Prepare and coordinate all presentation materials requiring proficiency in PowerPoint and Excel software. Ensure legal departments compliance with established retention policies and distribution policies. Coordinate monthly and quarterly reports and updates for legal, accounting and other clients. Maintain current legal database for contract documents to ensure effective tracking and administration. Liaison between departments ensuring presentation materials are produced in a timely and accurate manner, and are in accordance with all applicable company compliance guidelines. Create, edit and update various reports, spreadsheets, and correspondence. Analyze contract data and prepare regular reports regarding legal matter status. Manage workflow for contract matters, organize and distribute contract materials to appropriate attorneys. Track and follow-up with attorneys and clients until completion of the matter, including receipt of executed contracts.

Job Title: Adm Asst Executive Office Company: Greater New York Automobile Dealers Assn Location: Whitestone, NY Description: Northern Queens not-for-profit automotive trade association seeks organized professional with exceptional communication and computer skills (Microsoft Office) for senior executive. Attractive benefits and pleasant working environment with on-site parking.

Job Title: Part Time Administrative Assistant Company: Eisai Machinery U.S.A. Inc. Location: Allendale, NJ Description: Eisai MAchinery U.S.A. Inc. is seeking a qualified candidate to work part time in our Administrative Department as an Administrative Assistant. Conveniently locate in Allendale, NJ, Eisai Machinery U.S.A. Inc. is a leading distributor of high technology pharmaceutical inspection and packaging machinery. Successful candidates must have a college degree and payroll experience is required. Eisai Machinery U.S.A. Inc. offers an excellent benefits package plus 401k and generous PTO days. December 2009 start date.

Job Title: Senior Secretary/Administrator Company: Merdan Group Inc. Location: San Diego, CA Description: Senior Secretary/ Administrator EXPERIENCE 10 years experience as a senior secretarial/ administrator in high-tech environment. EDUCATION/CERTIFICATION High school diploma, suitable business skills training, and some college level education or equivalent. Current (within last 24 months) U.S. Government Secret security clearance or the ability to acquire such. SPECIAL SKILLS Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment. English usage skills including spelling, grammar, and punctuation. Ability to express self effectively both orally and written. Must be able to work with minimal supervision and work well under deadlines. Excellent organizational skills for maintaining the flow of work. Ability to perform secretarial and clerical duties with speed and accuracy. Ability to type at a speed of 65+ wpm. Ability to learn, interpret and apply company policy and procedures. Ability to maintain a good working relationship with all co-workers and the general public and to use good judgment in recognizing scope of authority. Must generate deliverable products, documents, etc. utilizing Microsoft Word, Microsoft Outlook, Excel, and PowerPoint.

Job Title: Administrative Director #997564 Company: Grand Valley Surgical Location: Grand Rapids, MI Description: We are a freestanding ambulatory surgical center in Grand Rapids, MI seeking an experienced full time Administrative Director to work in the peri-operative environment.The overall responsibility for the business operations of the center is to plan, organize and direct all aspects of financial operations, including development/administration of policies and procedures on finance, accounting, insurance, internal controls, budget auditing, payroll, benefits and charges and collections. Develop and execute all external contracts including physicians, ancillary services, plant maintenance and purchasing agreements. Reporting the pertinent activities concerning the Center to the Health Management Board and the client principles at regular intervals. Act as Executive Director of the center in accordance with the Operating Agreement and Management Agreement. Skills Required: broad knowledge of the healthcare environment; management and leadership qualities consistent with a co-leadership role in a team environment. Bachelors Degree required in business, healthcare administration, or other relevant discipline, Masters Degree preferred; a minimum of five years of practice management or healthcare administrative experience, ambulatory surgery preferred.

Job Title: Executive Assistant Company: Arbor Associates, Inc. Location: Salem, MA Description: Executive Assistant Our client, a non-profit organization serving over 5,000 children, adolescents & families annually, is looking for an experienced Executive Assistant to provide full support to the CEO. Mail job responsibilities will consist of scheduling, project coordination and the taking of meeting minutes at all board and senior staff meetings. The qualified candidate must have at least 5 years of experience in an executive assistant role, supporting a VP or CEO.  Must have proficiency in all Miscrosoft applications, including:  Outlook, Excel, Power Point and Access.  Must also be extremely organized and able to interact with senior management and board members. To apply: Please forward a cover letter (please include salary requirements) and resume to: Danielle Mulholland, HR Manager Register to View  ARBOR Associates, Inc. "The Source for People Who Care." www.arborstaffing.com

Job Title: EXECUTIVE ASSISTANT TO CEO Company: LONE STAR FAMILY HEALTH CNTR Location: Houston, TX Description: Click To View LONE STAR FAMILYHEALTH CENTERExecutive Assistant to the CEOManage and maintain CEO's schedule,make arrangements, prepare agendasand minutes for various committees.Prepare reports, memos and letters asneeded.Requires Associates Degree orequivalent with a minimum of 5 yearsAdministrative Experience.Excellent computer skills a must.If interested please apply by fax t Register to View Or email to: Register to View To Apply, click here.Apply Now! Txt4Work ID = HC69315 As Posted in the Houston Chronicle To Apply, click here.Apply Now! Txt4Work ID = HC69315

Job Title: Administrative/Executive Assistant - Company: Location: San Francisco, CA Description: SHERMAN CLAY GROUP Job Description ? Administrative/Executive Assistant November 6, 2009 Summary The individual will have two roles: 1. Administrative Assistant to the President of the Real Estate Division responsible for a portfolio of neighborhood and community shopping centers located in the West and Southwest; 2. Executive Assistant for a private family office overseeing activities for approximately 20 private entities, including partnerships, limited liability companies, trusts, individuals and a private foundation. Real Estate Functions ? Assisting the Senior Property manager as a liaison with tenants and contractors. ? Coding rent checks, vendor invoices, logging and coding utility invoices. ? Collection reports, calls to tenants for past due amounts, tenant notifications. ? Handling tenant correspondence and lease documents including filing. ? Producing real estate reports including master tenant lists, lease expiration schedules, rent change schedules, budgets, and financial review reports. ? Handling real estate tax notifications including logging invoices, preparing check requests, obtaining receipts, notifying mortgage lenders, filing, billing of tenants. ? Real estate loans including preparing, obtaining and compiling loan documents. Executive Assistant Functions ? Preparing and handling corporate minutes, partnership resolutions, etc. ? Preparing checks and payments from various trusts. ? Assisting with the administration of a private family foundation including preparing schedules of upcoming commitments, annual foundation minutes, maintaining foundation documents and photographic files and archives. ? Personal needs of senior executives including travel arrangements, preparing checks, etc. Technical Skills Familiarity with real estate and family office administration. Uses computer word processing, spreadsheet and electronic mail tools with skill and confidence. Experience with Quicken and/or Quick Books. Experience with Yardi property management software desirable. Education and Experience College degree and minimum of five years working experience. Experience dealing with confidential private family financial information and excellent references. Duration: Full time Location: San Bruno, CA

Job Title: Executive Assistant Company: CB Richard Ellis, Inc. Location: El Segundo, CA Description: Provides advanced administrative support (typically to senior executives), requiring high levels of discretion and independent judgment.  Performs diversified administrative and support functions to executive leadership.  Prepares proposals, letters, memorandums, reports, agendas and forms of a complex and confidential nature using word processing software, from handwritten draft, or automated transcription equipment. ESSENTIAL DUTIES AND RESPONSIBILITIES: May draft confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties. Serves as a liaison between executives, internal management and employees, clients, and visitors as required; reviews, requests, schedules appointments and meetings and resolves problems requiring in-depth knowledge of company policies and procedures, and projects in progress. Plans, coordinates, and schedules complex meetings and conferences.  May arrange domestic and international travel.  May create, maintain, and/or update various databases and extrapolate, analyze, and present data for management information reporting purposes Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments. Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned. Assists with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports.  May administer the department record keeping system; updates various department records and publications; ensures that department files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES Coordinates and assigns tasks to co-workers within a work unit and/or project.  Coordinates the work to be completed but is not responsible for formal supervision of employees.