Executive Assistant Jobs

Job Title: Executive Assistant Company: Follett Investment Properties, Inc. Location: Gold River, CA Description: Reports directly to Owner/President of the Company. Provides administrative support to the Owner of the Company in an entrepreneurial office setting. The owner of a real estate investment company located in Gold River, California is looking for an energetic individual with strong executive assistant skills to support him with asset development for the company. Duties include a high level of assistance with personal items including calendar, arranging travel, event planning and family items. Confidentiality in handling all personal matters a must. Good verbal and written communication skills including the ability to compose professional letters. Ability to properly prioritize tasks. Strong computer skills and advanced knowledge of Microsoft Office Suite. Mac experience a plus. Real Estate experience required. Health insurance, dental insurance and 401k Plan. Salary DOE.

Job Title: Data Controller Company: Children's Bureau Location: Lancaster, CA Description: Department: Prevention Description This role’s primary purpose is to assist the Lead Evaluations Coordinator in the efforts to interface between both in-house Systems, First Five LA, and the PFF Evaluations Team data collection systems, with an emphasis on data interactions and data analysis as it relates to utilization management and the generation of defined repots. A key element of this role is to ensure that all the data is collected and entered into reports correctly. DUTIES AND RESPONSIBILITIES: Prepare monthly invoicing for Coordinator approval Process and prepare monthly reports for Coordinator approval Monitor funds and promote reports to replenish as needed Provide administrative assistance as needed to support efficient workflow Maintains positive external contacts related to program, including reporting to funding sources, community resources, collaborative partners, all issues related to CB PFF Information Systems, etc Develop and establish data entry performance standards. Coordinate data collection and data entry for Program Evaluation. Identify and resolve any system related obstacle to effective billing. Collaborate with Evaluation Coordinator on workflow and ensure that office-oriented directives and policies and procedures are implemented in a timely manner. Assist in maintaining quality assurance by performing random technical auditing of client records and monitoring. Works within a team-oriented approach to meet the needs of the clients, families, community and the stakeholders and to ensure excellence in overall service delivery in office, home, schools and community. Provide administrative and clerical support to the Lead Evaluations Coordinator to include receptionist duties, inventory and order of office supplies with necessary approval, and maintenance of calendar of events and room schedule for office use as needed for coverage. Requirements: Two years experience in data entry required. Minimum two years comprehensive experience related to computer information concepts. Proficient in Word, Excel, Access, and Internet savvy. Ability to perform queries in Excel and Access a must. Superior record accuracy and detailed oriented Strong team and organizational and time management skills Good oral and written communication skills, including positive face to face and telephone interaction skills Ability to multi-task and perform general administrative duties, including office machines, record-keeping and filing. Strong analytical and follow up skills are a must. Ability to work in a multi-cultural environment required. Demonstrated strong communication and interpersonal skills required. Previous experience involving teamwork/team building to accomplish a common goal required. Job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. They are meant to be accurate reflections of the principal job elements. This description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow other instructions and to perform any other duties requested by his or her Manager and/or Supervisor.

Job Title: Executive Assistant to the CEO Company: SoftApp Location: Miami, FL Description: Overview The Executive Assistant will provide administrative support to the company's CEO, and will have a broad array of responsibilities which include but are not limited to: -Making travel and guest arrangements -Planning and scheduling meetings and appointments -Assisting in the preparing of documents and presentations -Generating expense reports -Managing projects -Conducting research and writing (including correspondence) for executives -Assist CEO in operational tasks as well as general functions throughout the organization Education -Bachelor's degree -Minimum of three years of related work experience (in an executive assistant position or other similar department coordination experience) -Excellent written, oral, and phone communication skills -Accurate typing, data entry, and proofreading skills -Attention to detail in fluid and dynamic work environment -Ability to work independently and take initiative -Strong organizational skills with the ability to multi-task and prioritize -Ability to handle sensitive and confidential information -Demonstrated history of trustworthiness Compensation No phone calls please.

Job Title: Accounting/Finance Executive Assistant Company: Location: Los Angeles, CA Description: This is an excellent opportunity for someone with a solid Finance/Accounting background who can also provide administrative support. The Executive Assistant will report to the CFO and the VP of Finance of this well-known entertainment firm. This person will analyze companies, assist with bookkeeping functions as well as providing general administrative support. Qualifications include: *Currently holds or has held a job as a Bookkeeper, Accountant, or Financial Analyst *Currently holds or has held a job as an Executive Assistant *Must be a team player *Must be willing to work overtime *Must possess basic admin skills PLease apply now! Salary is competitive

Job Title: Executive Assistant - Global Trading Company: Atrium Staffing Location: New York, NY Description: Large financial services company is looking for an Executive Assistant to the Global Head of Trading.  This position requires extensive experience within both financial services and working on a trading floor.   Candidates should have proven ability to work extensively in Microsoft Excel and manage multiple projects simultaneously.   Duties include coordinating all meetings and managing calendar in Outlook, travel arrangements, personal assistant work, 24/7 blackberry availability and assisting with investor meetings and presentations.   Additionally, the candidate should be open to assisting the team on projects and able to handle confidential materials.   Requirements:8+ years of Executive Assistant experience within a financial services company 2+ years of experience working on a trading floorBachelors degree REQUIREDExpert knowledge in Word, Excel, and PowerPoint.

Job Title: EXECUTIVE ASSISTANT, WOMEN'S DESIGN Company: Polo Ralph Lauren Location: New York, NY Description: Polo Ralph Lauren Corporation is a leader in the design, marketing and distribution of premium lifestyle products in four categories: apparel, home, accessories and fragrances. For more than 40 years, Polo’s reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. Purpose & Scope: Assist and provide administrative support for Women's design.Responsibilities:  Maintain daily calendar, and answer calls / take messages Organize and maintain all department meetings.  Maintain department supply orders and budget. Order all supplies.  Maintain all confidential employee records, including: vacation/personal time tracking.  Establish, maintain and update the department travel calendar and track travel budget.  Manage all travel arrangements, including: flight, ground transport, hotels, and itinerary.  All general administrative tasks, including: telephone, filing, memo generation, and mail.  Develop documents/communications and changes to documents in a timely and accurate manner.  Maintain weekly update meetings and agendas with direct reports. Develop agendas for scheduled meetings.  Follow up on issues and inform manager.  Take independent action to resolve problems/projects.  Maintain up-to-date file system.  Complete and track all monthly American Express and weekly cash expense reports.  Project coordination and management:   Includes heavy internal communication, development and execution projects.   Meeting planning. Modifies approach to work based on new information and manager’s needs. Job Requirements:  Preferred 5+ years executive-level administrative support, preferably in a merchandising or retail corporate environment.  Demonstrated written presentation organization and editing skills.  Advanced MS Word, Excel, Outlook and PowerPoint knowledge.  Heavy calendar manipulation experience.  Strong decision making and leadership skills.  Strong verbal communication and negotiation skills.  Sets appropriate deadlines and priorities.  Handles multiple projects simultaneously.  Ability to anticipate unforeseen issues and take appropriate actions.  Ability to complete tasks in a timely and accurate manner.  Team player, with strong interpersonal skills. Polo Ralph Lauren is an equal opportunity employer. We offer dynamic career opportunities with growth potential and a generous company discount.

Job Title: Executive Assistant Company: SourcePoint Staffing Location: Milwaukee, WI Description: EXECUTIVE ASSISTANT Exciting career opportunity to join the team of a large downtown corporation in a business professional environment!  Responsibilities will include:   Supporting 4 executives with a heavy focus on scheduling and calendaring Assisting with meeting coordination Correspondence, reporting (Microsoft Excel) and preparing presentations (Microsoft PowerPoint) Additional administrative support responsibilities as required Qualifications: Must have 2+ years executive support experience, ideally in a business professional environment Advanced computer skills including Microsoft Word, Excel and PowerPoint.    Lotus Notes experience a plus Professional communication skills (written and verbal) as well as strong grammar and proofreading skills

Job Title: Small Law Firm Seeking Executive Assistant Company: Location: Raleigh, NC Description: Position: Executive Assistant Salary: Very competitive Position Information: Full-Time with a minimum one year commitment. Office Location: Chapel Hill, NC Date Available: Immediately Contact: Tamar Mikhail ? Email: Register to View Small Chapel Hill-based law firm that provides corporate/transactional legal services for local, national, and international biotech and pharmaceutical companies is seeking to hire a full time, experienced Executive Assistant. The position will focus on providing administrative support to the firm?s Managing Member. Tasks will include scheduling, interfacing with clients, preparing presentations, word processing and documents filing and organization. Applicants must have a Bachelor's Degree with experience in an administrative capacity (3 years minimum), and be familiar with all aspects of Microsoft Word, PowerPoint and Excel. Candidates must be well organized, outgoing, able to multi-task, manage time efficiently and work well under pressure. Salary is very competitive and will be commensurate with related experience, education, and professional accomplishments. Healthcare and 401K benefits are included. Qualified applicants are encouraged to email a cover letter and resume to Tamar Mikhail at Register to View

Job Title: Office Manager / Executive Assistant Opening Company: Location: Ventura, CA Description: Office Assistant - Secretary FT.  Only the serious, qualified, and available, need apply.

Job Title: Executive Assistant/Analyst Company: Location: Ithaca, NY Description: We are looking for a Financial Analyst/ Executive Assistant to support multiple executives with our client, a ithaca based manufacturing company. The ideal candidate will have exceptional written and verbal communication skills, be highly organized, detail oriented, as well as possess the ability and desire to take on additional responsibilities. You will be responsible for calendar management, travel planning, initiating and analyzing sales and marketing reports, creating Powerpoint presentations and excel spreadsheets, among other administrative tasks. Must be comfortable creating, analyzing and publishing sales and marketing data. Crystal reporting a plus but not required. The qualified Executive Assistant will have a 4 year degree, 5 7+ years executive support experience, and be proficient in Microsoft Office suite. This is a temp-to-direct hire opportunity. About Hire Partnership At Hire Partnership, we discuss what YOU want. Whether you're looking for a direct hire, a temporary position or something in between, we have the experience to match you up with a company that fits you.