Clerical Jobs in Norwalk, Connecticut

Job Title: Administrative Assistant Company: The McIntyre Group Location: Norwalk, CT Description: Responsibilities: Gathering and dealing with invoices Heavy paperwork Heavy Microsoft Word and Excel Requirements: Entry level position for candidates 2 years out of school Must have interest or want to learn Accounting 2 years billing experience Excellent Microsoft Excel skills Must be comfortable to constantly handle heavy workloads

Job Title: Receptionist - Entry Level Opportunity Company: Marketing Drive, LLC Location: Norwalk, CT Description: Your Opportunity Marketing Drive is seeking a resourceful and energetic Receptionist in our Norwalk, CT office. The Receptionist is a vital member of the Marketing Drive team as he/she is responsible for creating an experience that reflects Marketing Drive’s culture through a positive, helpful and informative attitude. Often the Receptionist creates the first impression of the agency by greeting guests and answering incoming calls. We’re looking for a team player, a self starter who is flexible, able to prioritize and juggle many tasks simultaneously.  Responsibilities include but are not limited to: Greeting guests, clients and vendors in a friendly, professional and positive manner Answer incoming calls via general phone system Disseminate all incoming mail and packages Order all office supplies and manage the inventory The receptionist reports to the office manager and will provide back up and administrative support as needed Will coordinate catering for luncheons, meetings, conference calls and will often help in the planning of office parties and events Point of contact for all vendors Will assistant the Human Resources team with new hire orientation and projects as needed Will provide, on occasion, support for account teams including creating presentations, research, travel arrangements and mailings Job Requirements Who You Are Must have a pleasant and professional phone manner and attitude Experience will working multiple phone lines preferred Experience with MS Office 2003 and 2007; PowerPoint and Excel a must Knowledge of FedEx, USPS and DHL shipment processes preferred Prior administrative or reception experience; internship experience Must have a can do attitude and strong organizational skills Must have strong customer service skills Who We Are "Realize Your Brand's Full Potential" is more to us than a tagline. It's what we strive to do every day for our employees, for our agency, and for our clients. We bring ambition, determination, energy, insight and imagination to everything we undertake in order to make that happen! Whether it be increasing the value share of a brand, a brand's share of category users or actually growing a category, it’s a mindset and approach that allows us to successfully partner with clients like Pernod Ricard, Novartis, ENERGY STAR®, New Balance and Procter & Gamble. We offer a competitive salary, plus excellent benefits including health and dental insurance, retirement plan, vacation and personal time, and much more. View our web site: http://www.marketingdrive.com. Please send your resume and cover letter to Register to View

Job Title: ADMINISTRATIVE/RECEPTIONIST P Company: Location: Norwalk, CT Description: ADMINISTRATIVE/RECEPTIONISTP/T for family dental practice in Norwalk. Approx. 15/hrs a week. Need friendly, organized indiv. Good communication and computer skills nec. Exp. preferred but willing to train. Fax resume to Register to View Register to View

Job Title: EXECUTIVE ADMINISTRATIVE ASSISTANT Company: Adecco Location: Norwalk, CT Description: Executive Administrative Assistant who will be Supporting the CEO - MUST have the following skills: GREAT MS Office with Advanced EXCEL and Outlook. The right Candidate must have excellent proofreading capabilities and be very detailed orientated with the ability to multi-task. This is a very high pressure position. The hours will start off part time 4 hours a day 5 days a week and transition into full time. Only those candidate with experience supporting Executive level officers need apply.

Job Title: RECEPTIONIST Brooks Environmen Company: Location: Norwalk, CT Description: RECEPTIONISTBrooks EnvironmentalConsulting LLCEmail Register to View

Job Title: Admin assistant Company: Finezi Location: Norwalk, CT Description: * Provide administrative support to Vice President. Manage calendar, visitors, travel arrangements, preparing various documents, running reports, filing and expenses. * Provide support on various projects/activities o Prepare reward newsletters, brochures, statements, reference guides, training manuals, policies and other documents, as needed o Support audit activities (e.g. Peoplesoft screen shots, researching archives, compiling data) o Research programs (e.g. wellness initiatives such as health risk assessment, smoking cessation) o Coordinate meetings for employees and/or vendors (e.g. health fairs at various Diageo sites) o Compile data lists for vendors, best place to work submissions and/or team o Set up, prepare, gather and distribute/mail employee and retiree documents (e.g. enrollments, translations, election reconciliations, one time payments o Monitor and respond to NA Total Rewards mailbox * Provide additional administrative support as needed to team (maintain data on shared drive, compile benchmark information, research returned mail, obtaining signatures on legal and other documents and photocopies), contact retirees/employees. * Process vendor invoices. Track payments. Code refunds. Prepare payments for deposit. Provide support preparing budget reconciliations. Overall, I*d like someone with very strong coordination skills to coordinate the activities for various projects. Also, someone who may have had experience working in a financial environment (accounts payable, accounts receivable) because I will need the person to help with processing invoices and work on the team budget.If you are available and comfortable with the requirement, please do respond with your updated resume in word format with contact details ASAP.Thanks and regards,Sushan ShettyE-Mail: Register to View IM - sushan_shetty100

Job Title: Medical Receptionist Company: Premier Physical Therapy & Wellness Location: Norwalk, CT Description: Job Description: Medical Receptionist                                 Full time (Monday - Friday - 8.5 hours per day with 3 days 7:00am - 3:30pm and 2 days 11:00am - 7:30pm shifts). Location: Norwalk, CT  Salary: DOE.  Excellent benefits, 401K. To apply click on the link below: http://tbe.taleo.net/NA3/ats/careers/requisition.jsp?org=PREMIERPTNY&cws=1&rid=19 Industry Experience: Experience as a receptionist, preferably in a healthcare setting Warm outgoing personality Ability to work closely with others and to complete tasks as a member of a team Excellent telephone skills and etiquette, demonstrated experience in managing multiple phone lines Ability to work well under pressure in a fast paced environment Ability to work accurately and efficiently Must have computer knowledge, Microsoft Excel, and Word experience a must Knowledge of authorization and verification of patient insurance benefits Basic knowledge of medical billing procedures Perform other duties as assigned Duties include: Greet patients; be courteous, polite and helpful at all times when representing Premier Physical Therapy & Wellness. Respect and maintain privacy and dignity of patients; knowledge and experience with HIPPA guidelines with respect to assuring patient confidentiality at all times. Provide efficient and professional telephone services; transfer calls according to established policy. Register patients according to practice policy. Determine patient eligibility and benefits for Premier Physical Therapy & Wellness services; assist patients in accurately completing appropriate forms, and document all information according to Premier policy. Schedule appointments for patients. Collect and post patient payments; prepare daily financial close-out and submit all forms and fees to the medical billing department. Maintain forms and office supplies required for front desk activities. Open the building at the designated time and have all front desk activities fully operational at the start of business hours. Close the practice at the end of each working day; assure the readiness of the reception area for the following work day. Participate in staff meetings designed for employee development. Practice Profile: Premier Physical Therapy & Wellness established in 2000 is a growing private practice with five locations in New York City, three in Westchester (Hartsdale, Eastchester, Katonah), and one in Norwalk, Connecticut.  We specialize in one-on-one care focusing on sports and orthopedic physical therapy.  Our practice is credentialed by the Hospital for Special Surgery Rehabilitation Network.  To apply click on the link below: http://tbe.taleo.net/NA3/ats/careers/requisition.jsp?org=PREMIERPTNY&cws=1&rid=19

Job Title: ADMINISTRATIVE ASSISTANT III Company: Tyco Healthcare Location: Norwalk, CT Description: City Norwalk State CT Job Title ADMINISTRATIVE ASSISTANT III Description Performs administrative support and secretarial activities SUMMARY OF POSITION: Perform diversified administrative duties for Surgical Device Marketing department, where team work, accountability, proactive problem solving, organization and accuracy are important factors. ESSENTIAL FUNCTIONS: Meeting and event planning, expense item processing, expense budget tracking, contract processing, marketing communications and material distribution, travel planning, presentation development and other duties as required. 1. Performs daily office functions such as: - Setting up and maintaining files (in office and records retention) - Arranging meetings and conferences - Expense processing and budget tracking - Travel planning - Contract processing 2. Acts as an information source on departmental standard operating procedures and policies. 3. Gathers, compiles and reports on information relevant to supervisor's assignments. 4. Operates personal computer and word processing commercial software packages to create letters, memorandums and reports. 5. Reviews drafts and finished documents for appropriate spelling and grammatical usage. 6. Occasionally provides transcription and dictation. 7. Handles highly confidential documents. 8. Manages and maintain an adequate inventory of office equipment and supplies. . Requirements MINIMUM REQUIREMENTS: Education required: - Secretarial/Associates Degree Preferred: - 3-5 years experience Experience: - Microsoft Word, Excel and PowerPoint - Proficient in grammar and punctuation - Excellent written and verbal communication skills - Detail oriented, self starter, highly organized - Must have the ability to multi-task - Effective within team environment - Good typing skills, 60wpm Preferred Skills/Competencies: - Problem Solving - Approachability - Listening - Customer Focus - Boss Relationships - Priority Setting - Organizational Agility - Creativity - Written Communications - Comfort Around Higher Management - Decision Quality - Perseverance - Time Management - Political Savvy This position requires consistent attention to detail in composing, typing and proofing materials; establishing priorities and meeting deadlines. Must be able to work in a fast paced environment, demonstrate the ability to manage various tasks and demands. Function Admin Division Med Devices Surgical Devices - HUSSC Covidien is an Affirmative Action/Equal Opportunity Employer

Job Title: Administrative Assistant Company: Administaff Client Location: Norwalk, CT Description: About Us:   Mediaspace Solutions plans, buys, places and verifies newspaper advertising for agencies and advertisers nationwide. We work with all newspapers and handle all advertising categories. Our revolutionary pricing model sets a single, guaranteed price for each newspaper advertising campaign, eliminating rate discrepancies once and for all. Administrative Assistant    Administrative Assistant will be responsible for overall front office administrative activities including reception, switchboard, mail, purchasing requests and facilities. Also responsible for administrative support to Executives. Also responsible for several HR functions   Responsibilities: ·         Manage the reception area to insure effective communication, both internally and externally, while maintaining professional corporate image ·         Manage switchboard ·         Care of incoming and outgoing mail, packages and parcels ·         Provide administrative support to Executives including but not limited to: mass mailings, travel arrangements, scheduling meetings, filing, typing, shipping and other special projects as needed ·         Coordinate the maintenance of office facilities and equipment ·         Act as point of contact for outside office vendors ·         Assist Accounting Department in securing and accurately processing of proof of publication including: logging into proprietary software program in a timely manner, temporary filing for future invoicing to customers, contacting newspapers to obtain proof of publications and scanning into document management software ·         Maintain Employee Paid Time off Calendar ·         Distribute Month PTO reports ·         Develop & Schedule department training for New Employee

Job Title: Office Coordinator/Bookkeeper Company: BBBSWCT Location: Norwalk, CT Description: DO NOT CALLOFFICE COORDINATOR/BOOKKEEPER JOB DESCRIPTION AND EXPECTATIONS TITLE:                         Office Coordinator/Bookkeeper STATUS:                               Full-timeRESPONSIBLE TO:            Donation Center ManagerWAGE:                                   DOE QUALIFICATIONS: Education:  High school diploma required; 4 year degree in business or finance discipline is highly preferred. Description: The Big Brothers Big Sisters Mission is to help children reach their potential through professionally supported, one-to-one relationships with mentors that have a measureable impact on youth. In this position you will be responsible for keeping records of financial transactions for the donation center operation using QuickBooks. This will include verifying, obtaining approval, allocating and posting all details of financial transactions.  Skills:   Applicant must represent the agency in a professional manner and be able to demonstrate initiative, responsibility and accountability.  Candidates must possess prior knowledge or experience in bookkeeping, financial software systems, and customer service.  In addition applicant must have a thorough understanding of computer word processing skills (Microsoft Word preferred), Microsoft Excel and Access.  Applicant must be detail oriented, extemely organized and self motivated.  RESPONSIBILITIES: Ø    Answer inbound telephone calls from Big Brothers Big Sisters DonorsØ    Advanced knowledge of MS Excel, Word, PowerPoint, and QuickBooks is requiredØ    Must be able to build, manipulate and update spreadsheetsØ    Responsible for weekly check runs including obtaining proper approval and reviewing all disbursement requests for accuracyØ    Financial record-keeping including coding, allocating, and recording expensesØ    Developing office processes and procedures in cooperation with Operations Manager      Ø    Establishing and maintaining public relations contacts for donation activities Ø    Collecting and analyzing financial and operational dataØ    Supervise drivers and coordinate schedule To apply for this position forward resume and/or job qualifications to Gary Sessions – Operations Manager: Register to View *****No telephone calls please***** (Any applicants who calls willl NOT be considered for employment)We thank everyone for their interest - however only those selected for an interview will be contacted.