Clerical Jobs in Lafayette, Colorado

Job Title: Administrative Assistant III Company: Medtronic Location: Louisville, CO Description: Medtronic Job Details Administrative Assistant III Requisition 71400 Category Regulatory Affairs and QA Business Surgical Technologies Division Surgical Navigation Tech Location USA-CO-Louisville Relocation No relocation assistance Job Type Part Time - Regular Exempt/Non-Exempt Non-Exempt Shift First Travel Percentage 0% Experience Required 3 years Education Required GED/High School Graduate Medtronic is an Equal Opportunity/Affirmative Action Employer Position Description Day-to-day support of the Quality and Regulatory organization/group. 80% job duties will focus on general administrative functions and the remaining 20% of job duties will focus on organization/group specific support and/or needs. Position Responsibilities •  Provide assistance and support to direct manager and their department and act as a liaison between management and functional team managers; Assist with follow-up of information from Manager to team members  (cascade of information within the department). •  Perform standard office duties, including typing, filing, file maintenance answering phones, Internet/Intranet research, setting up and maintaining files, ordering supplies and equipment, photocopying documents and handling incoming and outgoing mail. •  Type and proofread correspondence, reports, presentations and forms; corrects grammar and formatting errors; drafts brief correspondence of a routine nature. Compose correspondence for own and manager’s signature. Completes reprographics and binding requirements for distribution. •  Coordinate and maintain effective office procedures and efficient work flow: obtaining authorization signatures, shepherd forms and documents for signature on timely basis, and oversee departmental processes to ensure effectiveness. Reinforce and educate team members with regard to policies and procedures as set by management (i.e. office supplies, tools, processes, signatures). •  Utilize problem solving techniques, tact and discretion when handling day to day responsibilities and managing other requests for information. As the “hub” of the department, is expected to maintain good relationships with peers and across other teams. •  Coordinate departmental activities and meetings, (i.e. schedules, coordinates and tracks travel itineraries and calendars, as well as schedule meeting, coordinate catering, conference rooms, hotel accommodations for out of town guests and follow-up with all parties to confirm attendance). Prepare and coordinate manager’s travel requirements and completes timely reimbursement of expenses upon commencement of travel. •  Take action as authorized during manager’s absence and use initiative and judgment to see that matters requiring attention are handled in a manner to minimize effect of manager’s absence. •  Support new hire process through coordination of interviews, communication with candidates and new hires, coordination of office space and needs with facilities and communication with hiring manager, processes requests through GBS/IT for office set up. •  Maintain business operating systems as required. •  Involvement in budget tracking process as requested. •  Conduct special projects as directed. Provide project support to a functional group or business process. •  Interact with peers, upper management, and effectively represent organization to vendors, clients and customers to support departmental activities. •  Maintain total confidentiality in all matters of correspondence, telephone messages, and professional conversations. Basic Qualifications EDUCATION REQUIRED •  High School diploma or GED. YEARS OF EXPERIENCE •  3+ years minimum related business experience SPECIALIZED KNOWLEDGE REQUIRED •  Excellent proficiency with Microsoft Word, PowerPoint, Excel, Outlook required.  Additional software packages (SAP, Expense Express, Adobe, sales/marketing databases) a big plus. •  Excellent organizational skills required with ability to prioritize in a fast-paced, ever-changing environment. •  Strong written and oral communication skills. •  Excellent proofreading and composition skills. •  Able to manage time and complete multiple projects independently and proactively •  Must maintain a high level of confidentiality. •  Must possess a high level of energy and willingness to work in a “fast paced” environment. •  Must exhibit a professional demeanor and be able to establish relationships. •  Ability to handle difficult situations. •  Able to interface with all levels of management •  Decision making and problem solving skills. Desired/Preferred Qualifications •  1+ years college and/or CPS certification preferred •  Prior experience in a fast paced, professional environment. Physical Job Requirements PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear and reach with hands and arms. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls. Specific vision abilities required by this job include normal vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to moderate.

Job Title: Executive Assistant Company: Secure World Foundation Location: Superior, CO Description: SECURE WORLD FOUNDATION POSITION DESCRIPTION POSITION: Executive Assistant REPORTS TO: Executive Director STATUS: Regular, Full time DATE: 1 February 2010 POSITION SUMMARY: Executive Assistant for Secure World Foundation, a small (10 person) private operating foundation headquartered in Superior, Colorado (near Boulder), dedicated to maintaining the secure and sustainable use of space for the benefit of Earth and all its peoples. SWF engages with academics, policy makers, industry, scientists and advocates in the space and international affairs communities to support steps that strengthen space sustainability. Provides administrative, organizational and clerical support to the Foundation. Ideal candidates will have superior organizational skills, be detail oriented and able to work in a very dynamic environment. Should be proficient with maintaining calendars, budgets, coordinating meetings and taking minutes. Business casual environment with professional attitudes. ESSENTIAL DUTIES: • Provide general support to Executive Director and Deputy Director; • Manage Colorado office operations; coordinate with offices in Washington, DC and Vienna, Austria; • Serve as operational support point of contact for staff in other geographic locations; • Keep track of foundation expenditures; • Arrange foundation travel, including travel for contractors and conference participants; • Maintain paper files and foundation database; • Develop and manage contracts, reimbursements; • Prepare for staff retreats, Advisory Committee and Board meetings; • Assist in planning conferences and workshops; • Flexible work hours, including occasional evenings and weekends; • Other duties as assigned.

Job Title: Unit Secretary Company: Centennial Peaks Hospital Location: Louisville, CO Description: Full time unit secretary needed, shift will include weekends. Responsible for assisting nurses with clinical paperwork, filing, scheduling patient appointments and other administrative duties. Some patient safety duties, such as 15 minute checks may be required.   Requirements Requirements: High School Diploma or equivalent. Must have excellent communication skills, high attention to detail and enjoy working on a busy psychiatric inpatient unit. Experience preferred but will train the right candidate who meets the minimum qualifications.

Job Title: Executive Administrative Assistant Company: Aerotek Location: Louisville, CO Description: Large manufacturing company located in Louisville, Colorado is seeking an Executive Administrative Assistant.Will require a minimum of 3-5 years of experience working as a Sr. Administrative Assistant or Executive Assistant working directly for a SVP or VP or heads of companies. Must Be Proficient in most Word applications including Microsoft Word and ExcelTasks include but are not limited to:Scheduling appointmentsMaking travel arrangementsManaging calendarsCorrespondenceOrdering suppliesAll other administrative duties requiredRequired Skills: MICROSOFT WORD, MICROSOFT EXCELJoin Aerotek Professional Services. Our customized employment solutions and personalized approach give job seekers access to great opportunities with competitive salaries. Aerotek offers comprehensive benefits that can include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone; put it in the hands of a specialist. Launch or rejuvenate your career today with Aerotek Professional Services! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.

Job Title: Temporary Executive Assistant Company: Vail Resorts Management Company Location: Broomfield, CO Description: We are filling an Executive Assistant position for a Maternity leave. This position would be temporary beginning around 2/8/10 until mid-May.The Executive Assistant to the SVP COO of Hospitality is responsible for the running the activities of the office efficiently. They are in charge of the scheduling and calendar of the SVP, along with the scheduling of their direct reports. The Exective assistant is the first line of guest service when fielding all calls that come into the office of the SVP. They are responsible for all other daily activities and responsibilities that run through the office of the SVP.Responsible for the scheduling for the SVP COO of Hospitality as well as the executive leadership team. Also responsible for maintaining the calendar of the SVP COO of HospitalityProvide administrative support for the Corporate Hospitality DivisionAnswers phones, faxes, and email inquiries that come into the office of the SVP COO, while maintaining the confidentiality of all communications coming through the office of the SVP COO.Responsible for ordering office supplies for the Corporate Hospitality divisionArranges travel for the SVP COO of Hospitality and sometimes the executive leadership teamWill be the first line of customer service contact for guest service inquiries and complaintsResponsible for the timely distribution of communications to the Hospitality DivisionGenerates reports and meeting minutes on behalf of the SVP COO of HospitalityCompletes all TE processing for the SVP COO of HospitalityMaintains and facilitates the timely distribution and completion for executive packets and documents

Job Title: Human Resources Coordinator Administrative Assistant Company: WhiteWave Foods Location: Broomfield, CO Description: HUMAN RESOURCES COORDINATOR/ADMINISTRATIVE ASSISTANT JOB PURPOSE SUMMARY: Deliver human resources processes and information to support the company’s business strategies and priorities. Work with HR leaders to drive key human resources processes, such as staffing coordination, performance management, salary administration, employee engagement processes, meeting coordination and facilitation. Direct contact with employees at all levels to respond to questions and provide information. Provide administrative support. .ESSENTIAL RESPONSIBILITIES:• Acts as first point of contact for employee questions related to employment and legal and company policies on employee topics• Staffing and Recruiting:• Coordinates candidate interviews. Communicate with hiring managers, candidates, 3rd party recruiters, travel agencies and other interview team members to execute well planned interview days. Meet and greet candidates and trouble-shoot any last minute scheduling conflicts/issues. Process expense reports and check requests related to candidate travel• Posts active requisitions to careers sections of company intranet, company internet, external job boards, and other advertising sources as requested by recruiters and approved by management• Prepares offer letters and coordinates the hiring processes (background checks, drug screens, I-9, visa applications, relocation coordination)• Maintains and updates offer letter templates and offer packet materials in accordance with Company policy.• Generate and maintain various staffing related reports including weekly staffing reports, fill reports, and requisition files. • Coordinate activities with Dean Foods Employee Shared Services • Prepare HR forms (e.g. new hire, employee separation) and coordinate actions with Dean Foods shared services • Support and help transition to Dean Foods specific activities related to payroll, applicant tracking, on line salary management, and other automated processes • Laws, Policies and Regulations:• Maintains and coordinates activities related to state and federal laws and regulations related to employment (e.g. FMLA, ADA, Workers Compensation)• Coordinates and maintains company policies related to employment, termination, and ongoing work processes (e.g. PTO, LOA, personnel files, organization charts, forms, Code of Ethics training) • Reports and Analysis• Prepares reports and conducts workforce analyses (salary information, workforce statistics). Uses HRIS tools and systems to retrieve data. • Administrative Responsibilities:• Maintain calendars and coordinate meetings and special events including arranging food, accommodations, printed materials, etc.• As requested, responsible for managing/coordinating travel, hotel, car rental, logistics and agenda/schedule of the week/trip, etc. • Contribute to the team effort by taking on other duties/projects as assigned. Cross-trains with other team members in Human Resources to provide ad hoc support as neededRequirements: MINIMUM QUALIFICATIONS:A. Education and Experience: • College degree or equivalent combination of experience and education• 1-3 years HR-related work or internship experience preferred• 3-5 years administrative or support experience in an office environmentB. Knowledge, Skills and Abilities:• Basic understanding of HR laws, practices and procedures• Strong verbal and written communication skills• Good process management and organizational skills• Analytic skills ; accurate math skills• Professional appearance and demeanor• Exceptional customer service focus, including attention to producing quality results.• Ability to work efficiently and effectively, while maintaining a strong attention to detail.• Able to maintain strict confidentiality in dealing with employee, candidate and company information.• Team player who is highly customer service oriented, patient, flexible, and calm under pressure. • Must enjoy a fast paced work environment • PC Proficiency in MS Office; Ability to navigate within the various Technology systems. • Ability to communicate effectively with others. • Ability to prioritize multiple tasks successfully without losing composure or lowering productivity. • Ability to effectively and tactfully deal with people. • Ability to work a flexible work schedule, as required.• Must be capable of producing results within an unstructured and dynamic environment and have the flexibility to identify and respond to changes in priorities.

Job Title: Office Manager Company: Confidential Location: Broomfield, CO Description: Growing, family-owned Company seeking full-time Office Manager for dynamic and fast-paced work environment. Broomfield based credit card merchant service provider is expanding and seeking full-time Office Manager to support sales activities of the Company. Tasks would include data entry and general administration as well as responsibility for ever changing service needs of client businesses that accept Visa/MC. Significant opportunity for growth and responsibility. Position RequirementsSelf-motivated with ability to work independently majority of work day/weekPositive attitude and composure under pressurePrior customer service experienceHigh ethical standards and compliance with client confidentialityProficient in Microsoft Office (at minimum Word, Excel, Outlook, PowerPoint)Able to prioritize projects and multi-task with strong attention to detail Position ResponsibilitiesGeneral office administration (travel, correspondence, mail, filing, office supplies, answering phones, etc.)New client paperwork and data entryServicing of existing client accountsMaintenance and organization of client accounts Full-time, hourly position with training provided. Some benefits may be available. Call John Ryan at Register to View

Job Title: Administrative Executive Support, CIO Company: Brocade Communications Systems Location: Broomfield, CO Description: Brocade® (Nasdaq: BRCD) provides the industry’s leading platforms, solutions, and services for intelligently connecting, managing, and optimizing IT resources in shared storage environments. By developing innovative Storage Area Network (SAN) and File Area Network (FAN) solutions, Brocade helps organizations increase efficiency, reduce costs, and maximize their data assets. (www.brocade.com) Position Description:Provides primary administrative support to the Chief Information Officer (CIO), provides assistance to the CIO direct staff, and is a site liaison with Corporate headquarters. Requires in-depth knowledge of company operations, policies, and procedures. Handles details that are highly confidential and critical in nature. Collects and prepares information for use in discussions/meetings of executive staff, All-Hands meetings, and outside individuals. Prepares presentation materials for executive meetings. Makes high-level contacts of a sensitive nature inside and outside the company. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries. To Apply Visit Brocade Communications Systems, Inc.Qualifications:The ideal candidate will have ten plus years experience supporting senior leadership and C-level positions. Working competency with Microsoft Office Tools required.

Job Title: Administrative Assistant/Bilingual (Feb 9) Company: Express Employment Professionals Location: Broomfield, CO Description: Category: Office Services A large company in Broomfield is looking for an administrative assistant who can multi-task and work effectively and accurately. Must have a pleasant & professional voice (including tone and grammar), must be able to use a multi-line answering system and bi-lingual (spanish) required. Must be able to type a minimum of 60 wpm, 10 key skills, good spelling skills, light bookkeeping, basic Excel and Word. Mature personality. This is an evaluation to hire position. Rate is $10.50.

Job Title: Executive Administrative Assistant Company: MWH Global Location: Broomfield, CO Description: The MWH organization is driving the wet infrastructure sector globally, and we are leading the world in results-oriented management, technical engineering, and construction services to create a better world. The wet infrastructure sector we serve encompasses a variety of water-related projects and programs ranging from water supply, treatment and storage to water resources management and coastal restoration, and from design and construction of hydropower and renewable energy facilities to full environmental services. We are currently looking to recruit an Executive Administrative Assistant to support our Vice Chairman in our Broomfield, CO office location. The primary responsibilities for this role will include: ? Perform administrative support functions for the Vice Chairman such as: maintaining calendars; arranging meetings/video conferences; making travel arrangements; filing and organizing; processing expense reports; preparing various presentations, correspondence, memoranda and reports; and monitoring office/group expenses. ? Assemble and analyze business and financial performance, preparation of budgets, invoices, statistical outputs, and financial reports. Prepare and disseminate summary reports. ? Requires broad knowledge of marketing principles and procedures; applies marketing principles to moderately complex organization business matters; may oversee propriety marketing transactions; must be discrete and use judgment; recognize financial impact and risk. May have regular contact with clients. Manage local intelligence gathering, marketing strategy sessions, etc. Interact and work with marketing groups. ? Act as liaison between own group/supervisor and others such as other departments, external contacts, clients, etc. Such liaison activities may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationships, public relations, media inquiries, etc. ? Work closely with the financial services group as required to determine and resolve invoicing issues, accounts payable submittals and other business unit financial or payroll items. ? Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner. ? Perform additional assignments per supervisor's direction.