Clerical Jobs in San Jose, California

Job Title: Hiring an Office Clerk Company: Location: San Jose, ca Description: Looking for a hardworking office person to help a small company. This opening will need a person that can follow directions but also is self-motivated. Skills Needed: - Good written and verbal skills - Proficient MS Office skills - High school diploma or GED - Good personality- Ability to multitask - Good people skills Job Tasks: - Answering phones - Helping customers - Answering emails - Taking care of customer orders Please respond with resume to this posting for further info. Salary/Wage: $13 per hr • Location: San Jose • Post ID: 4967355

Job Title: Administrative Supervisor Company: Satellite Healthcare Location: San Jose, CA Description: DescriptionWe're Satellite Healthcare, one of the country's most innovative providers of patient-centered dialysis and kidney disease services. Known for our collegial and supportive corporate culture, our medical and clinical staffs are highly motivated and committed to promoting patient wellness and improved quality of life. At our attractive and comfortable treatment centers, our patients receive unparalleled renal disease education and treatment, medical technology, nutrition programs and social services.We currently have an exciting opportunity for a part-time Administrative Supervisor at our new center in San Jose on White Road. The position is to start at 24 hours and increase to 40 hours per week over time. The Administrative Supervisor is a member of the management team and work in collaboration with the Clinical Manager to provide leadership, direction, and coordination to achieve smooth business functions within the clinic. The Administrative Supervisor is responsible for coordinating and supervising all unit correspondence, overseeing all admission processes, compiling statistical data, monthly billing, and payroll, employee orientation, office supply maintenance and participating in clinical staff scheduling. The Administrative Supervisor provides direct supervision of all clerical staff. Required Experience-3 years office experience-Office management or Administrative Assistant experience preferred-Computer skills/proficiency with Windows applications (Word, Excel, Powerpoint, etc.)-Ability to read, write, speak, understand, and satisfactorily communicate in English. Required Education-High School graduate. AA preferred.-Current CPR certification (or within three months of hire) through AHA or ARC Click to Apply

Job Title: Administrative Assistant Company: Cushman & Wakefield Location: San Jose, CA Description: POSITION RESPONSIBILITIES: * Become familiar with Cushman & Wakefield policies and procedures as they relate to this position. * Establish an outline and timetable for completion of routine duties carried out daily. * Answer the phone in a courteous, professional manner and assist callers as required, or transfer or refer them to a more appropriate person where necessary. Perform general office duties, as required. * Review e-mails and respond as appropriate, or forward to a more appropriate person where necessary. * Receive, date stamp, and distribute the mail each day for the facilities management office. * Be familiar with the work order request system. Review service desk calls and assist Facilities Manager in following up with assignees and/or management as necessary to help insure timely completion of scheduled work orders in accordance with established standards. * Review requests for purchase orders and assign purchase order numbers in Yardi, maintain PO Accrual Log and update on a weekly basis. Insure that all purchases are in full compliance with Cushman & Wakefield policies and procedures. * Review invoices, match them up with their corresponding purchase orders, code, scan and enter into Yardi accounts payable system and submit to manager for approval. * Insure that all invoices are properly coded and paid on time. * Review and update accruals of open purchase orders on a monthly basis. * Be familiar with the filing system, including: general files, vendor files, invoice files, bid files, personnel files, forms files, owner approval file, insurance certificates binder, as well as other binders maintained in the facilities management office. Maintain files as required, on a timely basis. * Working with management, maintain and distribute current emergency numbers lists, vendor number lists, and personnel lists. * Update the payroll time sheets onto the Excel transmittal every two weeks on a timely basis. * Assist with the preparation, printing, production, and distribution of the monthly reports, quarterly budgets, and semi-annual Supplier Business Reviews. * Maintain constant and positive communications with all Adobe employees, Cushman & Wakefield employees, and vendors. POSITION REQUIREMENTS: SKILLS * Strong event planning and coordination skills, thorough and detailed oriented. * Well-organized with a good aptitude for numbers. * Excellent written and verbal communication skills. * Familiar with basic bookkeeping procedures; good analytical skills. * Good to excellent working knowledge of Microsoft Word, Excel, PowerPoint; familiarity with Adobe Acrobat. * Familiarity with web-based accounting systems, especially Yardi a plus, but not required. EDUCATION * Four-year degree in administrative studies or related field or equivalent experience. * Two to three years general office administration or closely related experience with good references. * Familiar with building operation systems a plus, but not required.

Job Title: Receptionist Company: Allied Barton Location: San Jose, CA Description:    AlliedBarton Security Services is the industry?s premier provider of highly trained security personnel to many industries and approximately 200 Fortune 500 companies across the country. AlliedBarton is American owned and managed and was the first security services company on Training magazine?s Top 125 list for four consecutive years. For more information visit www.greatsecurityjobs.com AlliedBarton is an Equal Opportunity Employer M/F/D/V. P.P.O. # 15404 Patrol facility or man post as instructed and serve as a general security presence and visible deterrent to crime and client rule infractions; detect suspicious activities and watch for criminal acts or client rule infractions at or near assigned post which may be a threat to the property, client or employees at the site. Report all incidents, accidents or medical emergencies. Respond to emergencies, such as medical and bomb threats; and to alarms, such as fire and intrusion by following emergency response proceedings. Security Officer Basic Qualifications: ? Must be at least 18 years of age or older as required by applicable law or contractual requirements.? Must have a high school diploma or GED, or at least 10 years of verifiable employment history.? At least one verifiable employer or an Asociates Degree (either is aceptable, only one is required)? No criminal convictions as specified under AlliedBarton guidelines.? Ability to communicate effectively both orally and in writing in the English language for the purpose of public interaction and report writing.? Authorized to work in the United States.? Ability to perform essential functions of the position with or without reasonable accommodation.? Negative result on pre-employment drug screen.? Successful completion of AlliedBarton?s Security Officer Basic Course exam. ? Ability to maintain satisfactory attendance and punctuality standard.? Neat and professional appearance.? Friendly and professional demeanor. ? Ability to provide quality customer service.? Ability to handle typical and crisis situations efficiently and effectively at client site.We offer an attractive compensation package including competitive hourly wage, benefits, training and opportunities for advancement. AlliedBarton is proud to be an Equal Opportunity Employer M/F/D/V.

Job Title: Receptionist Company: Wyse Technology Location: San Jose, CA Description: Wyse Technology is currently looking for a Receptionist to cover our front desk lobby area. Receptionist Wyse Technology is the global leader in thin computing. Wyse and its partners deliver the hardware, infrastructure software, and services that comprise thin computing, allowing people to access the information they need using the applications they want, but with better security, manageability, and at a much lower total cost of ownership. We are currently looking for a Receptionist to cover our front desk lobby area, which includes answering phones and greeting visitors. We are looking for a motivated self-starter to help make a positive first impression to all of our Wyse customers and employees. The hours required for this position are 8am to 5pm, Monday through Friday with a morning and afternoon 15 minute break, as well as an hour lunch. This would be an ideal position for a career-minded Receptionist, looking for an administrative assistant job down the road. This position will also have some general office responsibilities, assisting with the duties outlined below: Responsible for general receptionist duties, including: acting as front face of company, greeting guests, maintaining front lobby and demo room, answering multi-line telephone, escorting people into the office building, reserving conference rooms, taking messages, checking general voicemails, opening and stamping general mail, preparing outgoing mail, ordering office supplies, answering visitor inquiries, and organizing meetings. Provide assistance in maintaining and updating the mailing, phone, and contacts lists. Support Accounting Department with clerical duties, such as sorting bills and preparing invoices for mail. Assist in new-hire process, including but not limited to: keeping calendar of start dates, providing/ordering office supplies for new employees and preparing new hire packets. Responsible for general office tasks, such as e-mailing, typing, formatting or modifying Word docs, proofreading, faxing, copying, and filing. Updating bulletin boards in break areas. Requirements: AA Degree and/or two years relevant working experience. Proficiency in the use of Microsoft Office (Outlook, Word, etc) is required. Must be able to multi-task. Must be able to work independently and as part of a team. Must maintain a calm, courteous and professional demeanor at all times. Miscellaneous: Estimated position start date is April 1, 2010. Wyse Technology offers full benefits, a 401K plan, full gym access, and more. Qualified candidates should submit their resumes AND salary expectations to Register to View for consideration. No phone calls please.

Job Title: Legal Administrative Assistant Company: eBay Location: San Jose, CA Description:  The eBay IP group is looking for a highly motivated legal administrative assistant.  This position will support both patent prosecution and patent litigation functions.  Duties will vary with the needs of the group and will generally include: ·          General legal administrative duties. ·          Support both patent prosecution and patent litigation functions. ·          Data entry and maintaining multiple databases including Foundation IP, SharePoint sites and electronic discovery systems. ·          Support patent litigation including, electronic discovery, tracking documents/information, and document collection.   ·          Support patent prosecution including interfacing with inventors, scheduling brainstorms, and processing patent awards. ·          Scheduling meetings and coordinating with witnesses, attorneys and outside counsel. ·          Other various tasks and projects as assigned.Job Requirements   Must be very organized, excellent attention to detail, and able to multi-task in a fast-paced environment.  Creative, proactive and very flexible. Demonstrate solid written and interpersonal communication skills. Requires strong skills in all Microsoft Office tools including Outlook, Excel and PowerPoint and strong knowledge of database entry. Prefer FoundationIP experience and knowledge of patent litigation. An AA degree and/or paralegal certificate highly desirable. Previous work experience with ecommerce/internet company is preferred. A positive attitude and sense of humor are essential. EducationBachelors Degree Required

Job Title: Property Management Administrative Assistant Company: Equity Office Location: San Jose, CA Description: Equity Office is an owner and operator of primarily Class A office buildings in multiple markets across the country. The company is an affiliate of the Blackstone Group, a premier global private equity firm. Equity Office is headquartered in Chicago, IL, and has approximately 800 employees nationwide.JOB SUMMARY:Provides administrative support including typing, filing, answering phones and distributing mail. Also monitors and distributes various reports and assists with data input and various functions. Responsible for maintaining the day-to-day relationships with customer contacts.ESSENTIAL JOB FUNCTIONS:Administrative1. Types general correspondence and memos.2. Receive and send all departmental packages.3. Answers and screens incoming phone calls providing assistance when possible and routing other calls to appropriate employees.4. Creates and maintains various filing systems in an accurate and organized manner. Reviews, purges and forwards files to dead storage as appropriate.5. Sorts, organizes and distributes mail for EOP employees.6. Responsible for distribution of monthly and quarterly reports.7. Orders and maintains and adequate supply of departmental office supplies.8. Organizes departmental lunches and meetings.9. Coordinates and books travel itineraries.10. Performs other duties as assigned.Customer Service/Property Management1. Respond to incoming customer work order requests.2. Manage status of open work order requests, proficiency in EOP’s on-line service request program.3. Follow-up with customers to ensure satisfaction.4. Report customer service related issues to the appropriate property management staff as necessary.5. Coordinate day-to-day customer communication.6. Interact with customers to foster ongoing relationships.7. Direct other incoming calls to appropriate management or leasing personnel, taking messages when necessary.8. Perform miscellaneous tasks as required, such as, assist in typing correspondence and reports.Approximately 1-3 years of previous administrative experience preferred. Real estate/property management experience a plus. High school diploma required, some college preferred. Proficiency with Microsoft Word and Excel required. Must have the ability to organize and prioritize workload. Strong written and verbal communication skills a must. Strong attention to detail and Accuracy with figures skills required.Equity Office offers competitive salaries and a robust benefits program which includes 401(k), comprehensive medical, dental and vision insurance plans, educational assistance, flexible work arrangements and more! For immediate consideration, please apply online at www.equityoffice.com .Equity Office is committed to a diverse workforce. EOE M/F D/VThank you for your interest in career opportunities at Equity Office.

Job Title: Part Time Front Desk Agent - Staybridge Suites San Jose CA Company: InterContinental Hotels Group Location: San Jose, CA Description: Do you see yourself as aFront Desk Agent?Whats your passion? Whether youre into tennis, shopping or karaoke, at IHG were interested in YOU. At IHG we employ people who apply the same amount of care and passion to their jobs as they do their hobbies - people who put our guests at the heart of everything they do. And were looking for more people like this to join our friendly and professional team.We currently have an opportunityavailable asaPart Time Front Desk Agentat ourStaybridge SuitesSan Jose CApropertyThis position will check-in/check-out hotel guests in a timely and professional manner; and process all payments according to established procedures.*** Please note that this is a part time position, candidates should have the ability to work a flexible schedule including weekends and holidays***As a part of the hiring process, IHG conducts a thorough background and criminal check, and we support a drug free workplace

Job Title: Administrative Assistant - Company: At-Tech Location: San Jose, CA Description: Job Description:Positon: Admininstrative AssistantDuration: Contract 6 monthsPay: ~$25/hrLocation: San Jose, CA 951315+ years in a manufacturing/production environment. Must have experience with inventory management/analysis. Working knowledge of SAP. Advance skills in Microsoft Excel. Excellent oral and written communication. Must be detailed oriented. Production planning and/or master scheduling experience a plus. Duties/Responsibilities: 1. Ensures that Key Performance Indicators for production is updated and maintained per defined intervals. 2. Generates daily cycle count sheets, helps investigates discrepancies, report findings to the Director of L&P. 3. May assist other L&P departments in order entry, filing, and other administrative duties. 4. May assist is placing office supply orders for the department. 5. Create and run various reports as requested. 6. Ensures that departments printers are adequately stocked with toner, ink, paper, etc. 7. May be assigned to special projects. 8. Perform other related duties as assigned. 9. May assist in the purchasing department with expediting, sending out updated drawings, and/or filing. 10. Downloads on a monthly basis, the forecast from SAP and converts to an excel workbook. You can view all of our jobs online at http://www.at-tech.com/?sc=11&id=515598

Job Title: Admin Assistant/Executive Admin Company: COMSYS Location: San Jose, CA Description: Title: Admin Assistant/Executive AdminLocation: San Jose, CADuration: 6 mos+We are looking for a highly motivated, highly organized, super-skilled executive assistant! This candidate will support the organization's VP of Marketing. The main responsibilities of this EA will be to undertake all administrative requirements understanding the responsibilities and motivations of the organizations goals and objectives in order to complete tasks on their behalf. Uses discretion in handling details of a highly confidential and sensitive nature. A team player who is proactive, cooperative, collaborative, flexible, identifies process improvement opportunities, loves to learn new skills and has a positive mindset. Models integrity, poise, high energy and a strong sense of urgency, acting as an extension of the leadership team. Seeks proactive and creative win/win alternatives for leader and key stakeholders constantly assessing changing priorities and complex schedules.Requirement:- 5-8 years administrative assistant experience- Knowledge of Microsoft Office Suite (Excel, Outlook and PPT)- The candidate MUST have prior experience supporting VPs. The ideal candidate will demonstrate a high level of tact, strong communication skills, the ability to handle multiple tasks, and the ability to complete project work while at the same time attending to work that is urgent.- Great attention to detail and the maturity to handle confidential information is a must.- Handle calendars and meetings for executives- Has experience supporting marketing organizations would be a plusJob responsibilities include:-Maintain the schedules of VP-Represent the VP and act as a liaison between executive(s) and their management, peers or organization.-Arrange and coordinate business travel and adapt quickly to changes in travel plans and requirements-Plan, coordinate, and execute all types of meetings and events- Compose correspondence and reports- Edits PowerPoints presentations as appropriate- Develops staff meeting minutes and keeps list of action items- Researches and analyzes data within the context of a project, departmental needs, or company direction and makes recommendations for improvements- Handles multiple tasks, switches priorities and focuses as needed- Department initiatives and projects tracked including purchase order accruals, preparations and other confidential matters- Handle a large volume of incoming communication which includes email, voicemail and telephone calls- Manage the planning and forecasting of budgets (monitor expenses against budget, personal) and identify corrective actions- Accurate and timely handling of expense reports- Assist Planning & Ops with the coordination of Ops Review logisticsTeam/Leadership Skills- Creates collaborative processes with other administrative personnel to optimize cross-unit functions- Builds effective and inclusive relationships with personnel at a variety of levels- Provides guidance to other employees regarding new methods, assignments or procedures- Suggests relevant process improvements- Exercises excellent judgment within areas of responsibilitySend resume to Register to View for immediate consideration.Jeannie FernandezComsy Register to View COMSYS IT Partners, Inc. (NASDAQ: CITP) is a leading information technology services company with 44 offices across the U.S. and offices in Canada and the U.K. Leveraging more than 30 years of experience, COMSYS service offerings include contingent staff aug-mentation, permanent recruiting and placement, vendor management and project solutions, including network design and management, customized software development and maintenance, software globalization/localization translation services and implementation and upgrade services for SAS, business intelligence and various ERP packages.COMSYS is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law.