Clerical Jobs in Oakland, California

Job Title: Dental Front Desk Coordinator Company: OfficeTeam Location: Oakland, CA Description: OfficeTeam Healthcare Group has several upcoming needs for experienced Dental Front Desk Coordinators with 2+ years experience in a Dental office environment. Working Knowledge of Dentrix, Datacon, EagleSoft, and/or Softdent strongly preferred. If you are interested in Dental office opportunities and have 2+ years experience please email your resume to Register to View and call Register to View . All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

Job Title: Communications Manager - Office Labor Management Partnership Company: Kaiser Permanente Location: Oakland, CA Description: No matter what your job title, the work you do at Kaiser Permanente supports the health and well-being of our members. All 8.7 million of them. That’s because each of us—from our financial professionals and IT team members to our RNs and physicians on the front line of care—shares a commitment to providing the best possible care experience. With locations across the United States, we offer the opportunity to build a rewarding career in an environment that supports your success. Join us and put your beliefs into practice.The Communications Manager is responsible for managing the centralized production of materials and messages to support the work of the Office Labor Management Partnership (OLMP). This person must bring an innovative approach to communications planning and delivery, with an eye towards reaching diverse audiences through various multimedia--including new media and social networks. The primary focus will be leading the production team to ensure resources are being leveraged appropriately and creatively, that new or changing opportunities are identified and capitalized on, and that production occurs accurately and on time. This person will play a key role on the communications leadership team, bringing ideas for product development to meet the demand identified by the field communications team to support growth and development of Unit Based Teams (an innovative, joint labor-management strategy for empowering all workers on a health care team to lead on improving quality, service, affordability, and quality of the workplace).They will also play an important role in developing and producing key messages--and placing them in our media, including executive presentations.Essential Functions:• Lead the team responsible for the production and development of all digital and published materials-HANK, Catalyst, Little Hank, Flash, bulletin board packets, photography, presentations, video, website, etc.• In partnership with Communications co-leads, provide consulting and executive support to Senior Vice President of Labor Management Partnership and the Executive Director of the Coalition of Kaiser Permanente Unions, including, but not limited to executive presentations, board of directors reports and all-hands meetings.• Working with the regional communications leads, establish strategies and manage work to meet the communications needs to support the implementation of UBTs and other partnership activities.• Manages a team of 4-5 people with hiring, firing, training/development and performance management responsibilities.• 25% travel.

Job Title: Office Assistant Company: Accel Employment Services Location: Oakland, CA Description: Administrative Clerk City Agency is looking for a long term contract administrative clerks. We are actively searching for an entry level to mid level professional office administrative clerks. JOB OVERVIEWAdministrative Clerk $11.00 - $13.00 Hourly D.O.E Job Description: Answers incoming lines, processes applicant paperwork, communicates important information to case managers, data entry, prints documents from general company email, various follow up calls to candidates, maintains available paperwork such as applications, flyers. General clerical support like copying, stuffing flyers in envelopes for staff mailings. Shift 8:00am to 4:30pm Monday through Friday. Supports the Dept Manager and Project Manager with various projects. Room for growth for the right candidate. Temp to Hire position Candidates will be subject to a criminal background upon job offer. Section 3 candidates are highly encouraged to apply. Qualifications: Exceptional Customer Service and interpersonal skills MS Word/Excel/Outlook Typing 35+ wpm Strong organizational skills Interested candidates please submit resumes to Email: Register to View OR Apply online at www.accelemployment.com Click on the tab 'Job Seeker' and click on the link 'Apply Online'

Job Title: Stellar Executive Assistants Needed!! Company: OfficeTeam Location: Oakland, CA Description: Various executive assistant positions available in the Oakland area. Candidates would perform administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data. Training and supervising other support staff, and customer relations. If these types of positions sound like a good match for you, please contact OfficeTeam today at Register to View or e-mail your resume to Register to View We look forward to working with you! All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

Job Title: Medical Front Desk Coordinator 2+ yrs exp MUST Company: Officeteam Location: Oakland, CA Description: OfficeTeam Healthcare Group is currently seeking a customer service oriented individual to help with front desk duties. This individual will be responsible for handling multi-line phones, scheduling appointments, filing, discharging patients and preparing charts. MUST have 2+ years of recent healthcare experience is mandatory for this position. Please apply only if you meet the above requirements and they are within a healthcare setting. $12.00+ DOE?For immediate consideration, please call Register to View or e-mail your resume to Register to View All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.MUST have 2+ years of recent healthcare experience is mandatory for this position. OfficeTeam is the world's leader in specialized administrative staffing, offering job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. We are faster at finding our administrative professionals great job opportunities because our staffing managers connect with nearly 90,000 hiring managers in North America every single week. Additionally, our relationships with top companies in more than 300 locations worldwide ensure you enjoy competitive training, benefits and compensation packages. Don't just take our word for it. In 2008 FORTUNE® magazine again ranked us #1 in our industry on the list of "America's Most Admired Companies" (FORTUNE, March 17, 2008). Nine out of 10 of our clients and candidates would recommend our service to a colleague. Apply now or contact your local OfficeTeam branch at Register to View or visit officeteam.com to find out more about this job and other job opportunities. OfficeTeam is an Equal Opportunity Employer.

Job Title: Complex Administrative Manager / Risk Manager Company: TheLadders Location: Oakland, CA Description: Title: Complex Administrative Manager / Risk Manager City: Oakland, State: CA Description: WSS Executive Search represents a premier financial firm seeking a Complex Administrative Manager POSITION SUMMARY: The Complex Administrative Manager is responsible for a wide variety of supervisory, compliance, and risk functions. In conjunction with the Senior Complex Administrative Manager the Complex Administrative Manager has accountability for maintaining a control environment through adherence of business ethics and practices and adherence to all applicable Federal, State and Local laws, company policies, and other regulations. The Complex Administrative Manager keeps the Senior Complex Administrative Manager informed of significant matters. The Complex Administrative Manager role is a non-revenue sharing position that has dual reporting to the Complex manager and Senior Complex Administrative Manager. DUTIES and RESPONSIBILITIES: Surveillance and Supervision • Primary responsibility for the risk, supervisory, and compliance functions • Facilitates any supervisory inquiry or process that requires escalation from the Complex to the Regional Risk Officer • Focuses on business ethics and regulatory and compliance practices • Provides the coaching and guidance on policies and procedures in order to promote risk awareness and a compliant environment • Ensures that approvals are handled appropriately Risk Management/Compliance/Legal • Monitors and implements procedures to manage all facets of risk, including data security • Facilitates regular and consistent communication of company policies and other regulations • Liaises with the Legal and Compliance Division with customer complaints and litigation • Together with the Complex Manager and Senior Complex Administrative Manager, ensures appropriate supervisory coverage is maintained at all times • Oversees responsibilities outlined in the Branch Supervisory Manual • Supports in the preparation for and response to audits, and ensures that any audit findings are appropriately responded to and remediated • Works with Complex Manager and Senior Complex Administrative Manager to monitor people risk, and ensures appropriate action is taken • Responsible for proactive client contact in determining suitability and managing risk • Active involvement in Credit Committee determinations • Primary source for intelligence on risk in regard to clients and FAs Administrative • Works closely with Human Resources staff on any Human Resources issues as related to risk and compliance • Together with the Senior Complex Administrative Manager, facilitates the training on the companies compliance policies and procedures • Assists in the review and on boarding of FA recruits EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS: • Bachelor’s degree required or equivalent education or experience • Previous industry experience Licenses and Registrations • Active Series 3/31, 7, 8 (or 9 and 10), and 63, 65 (or 66) • Other licenses as required for role or by management Knowledge/Skills • Knowledge of SEC, FINRA and Firm Compliance Policies and Procedures • Effective written and verbal communication skills • Strong attention to detail • Ability to prioritize and resolve complex problems and escalate as necessary • Ability to identify issues and trends in order to anticipate change and provide recommended comprehensive solutions and remedies • Evidence of strong leadership capabilities or previous supervisory experience • Ability to organize and prioritize workflow and assignments in a deadline oriented environment • Ability to interact with Financial Advisors and clients • Excellent judgment and the ability to be discreet in all matters • Strong work ethic Reports to: • Dual reporting: Complex Manager and Senior Complex Administrative Manager EOE committed to diversifying its workforce. M/F/D/V.

Job Title: Administrative Associate Company: Aerotek Location: Oakland, CA Description: Job Description:The candidate will provide administrative support to our client's sales team and customers in cooperative relationships while discussing and resolving mutual problems and collaborating on procedures. Duties: - Provide administrative support to an individual or an entire department- Coordinate travel plans and submit expense reports- Answering and screening calls- Compilation of price lists, sales trend and inventory reports - Contract management for assigned sales territories - Database maintenance Must have:- AA degree or higher - Extensive experience with Excel - Experience: Minimum of 3 years administrative experience or equivalent Knowledge and Skills: - Strong Excel skills including formula and pivot table creation- Must have ability to gather, organize, and perform limited analysis of data - Must be extremely detail-oriented and very organized - Must have excellent verbal and written communication skills Required Skills: EXCEL, DETAIL-ORIENTED, ADMINISTRATION/CLERICALJoin Aerotek Professional Services. Our customized employment solutions and personalized approach give job seekers access to great opportunities with competitive salaries. Aerotek offers comprehensive benefits that can include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone; put it in the hands of a specialist. Launch or rejuvenate your career today with Aerotek Professional Services! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.

Job Title: Administrative Manager Company: California League of Conservation Voters Location: Oakland, CA Description: The California League of Conservation Voters is the political action arm of California's environmental community. CLCV is an exciting, fast-paced organization that supports environmental candidates for public office, advocates for environmental legislation, and increases public awareness of the environmental performance of those elected officials. TITLE: Administrative Manager CLASSIFICATION: Full-time, exempt REPORTS TO: Operations Director RESPONSIBILITIES: The Administrative Manager reports to the Operations Director and is responsible for facilitation of administrative and financial management functions, political reporting compliance, and facilities for the League. The Manager also provides administrative and financial management assistance to the CLCV Education Fund under a resource sharing agreement between the League and the Fund. Budget and Finance: The Manager works with the Operations Director to prepare the League’s annual budget and monthly reports, and is an integral part of the annual budgeting process. The Manager works with the Operations Director to monitor the League’s budget performance and with the Administrative Associate to identify the League’s long- and short-term cash needs. The Manager insures compliance with the League’s systems of internal control, reviews the internal accounting functions, and is the key contact with any external auditors and accountants. Reporting: The Manager is a key administrative team member responsible for the League’s compliance with state and federal campaign and tax reporting requirements. This includes working with outside compliance consultants to ensure the filing of state and federal campaign statements and annual tax documents, and keeping current with changes in tax and campaign finance laws. Facilities: The Manager is the key internal contact for the upkeep of the League’s offices and property in northern and southern California. The Manager works with the Operations Director to facilitate execution of the League’s contracts and leases including building leases, equipment rental contracts and insurance policies. In addition, the Manager provides key project management for the League’s office moves and equipment and supply purchases. Personnel policies and records: The Manager maintains and updates the League’s personnel policies in coordination with the policy review committee and external consultants. The Manager also supervises personnel policy management through the Administrative Associate and department heads. The Manager is the internal staff contact for contracted Human Resources and Benefits consultants. The Manager works with external consultants to recommend benefits policy to the CEO as part of the annual benefits review process. EXPERIENCE: • Familiar with common accounting procedures and reports • 5-8 years financial administration and office management of a comparably-sized organization SKILLS: • Computer proficiency (spreadsheets and word processing) • Strong quantitative and analytical skills • Strong written and verbal communication skills • Understanding of accounting and budget principles and requirements • Well organized, detail oriented • Flexible and able to work in a dynamic work environment

Job Title: Executive Assistant I Company: Kaiser Permanente Location: Oakland, CA Description:   Want to know more about what it's like to work at Kaiser Permanente? Click here to listen to what our employees and leader have to say.   Job ID:   015963 Company Name:   Kaiser Permanente Job Category:   Clerical/Administrative Location:   Oakland, CA Position Type:   Full-Time, Employee Experience:   5-10 Years Experience Date Posted:   March 16, 2010 Executive Assistant I Responsible for advanced administrative and business operations support for senior management. Requires continuous use of technical and business vocabulary and a detailed knowledge of the organization's operations, policies, procedures, and personnel. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Works independently to anticipate and meet business needs.Essential Functions:- Answers phones and email, and directs inquiries to appropriate parties based on functional/operational knowledge; may respond to routine to moderately complex inquiries directly.- Manages multiple calendars to include arranging complex special events requiring solid understanding of event requirements and coordination of dependencies.- Drafts more complex and detailed correspondence for executives using KP knowledge and advanced business acumen; independently updates department documents as needed. Uses basic to advanced knowledge of two or more Microsoft Office/PC applications, depending upon department or business needs.- Assists with complex custom reports and cross-functional initiatives that require project coordination (e.g., data collection and validation, project reporting, etc.- Monitors & resolves administrative budget issues to include billing and payment authorization for planned and unplanned expenses and special events; handles recharges across business units, tracks and accounts for executive travel/business expenses.- Interacts regularly with KP employees at all levels across multiple organizations, as well as external representatives as a liaison, to gather, exchange, and compare/contrast pertinent operational information for others' use.- Coordinates administrative workflow of the department; recommends new processes as needed. Directs and delegates to other administrative assistants on work processes and best practices.Qualifications:Basic Qualifications:- High school diploma or GED.- Advanced knowledge of MS Office.- Minimum of 8 years of secretarial/administrative experience with increasing levels of scope and discretion.- Typing speed of 60-70 wpm with high accuracy.

Job Title: ** Executive Assistant to the CEO ** Company: Arcadian Management Services Location: Oakland, CA Description: Are you an experienced, customer-service driven Executive Assistant with extensive C-Level experience who is passionate about your career?  Are you interested in a challenging EA role in the healthcare industry?  Do you thrive in a fast paced, entrepreneurial environment where you support the top executives of the organization, playing a vital role in our success?  If so, Arcadian wants to hear from YOU. About Arcadian: Arcadian was founded in 1996 and has been enjoying rapid growth ever since.  We began by providing management services for 4 rural hospitals, and have grown substantially over the years to where we now operate in multiple states across the country.  We have 2 divisions within Arcadian; the Management Services Organization (MSO) and the Arcadian Health Plan (AHP).  We provide both management services, but also healthcare options in rural markets.  What started as a small health care management firm over 13 years ago has grown to an expansive, competitive health plan with nearly 500 employees and serving over 50,000 members across the country.   We are a community based organization, driven by hard work, superior member and client service, and dedication to the continued growth and stability of our organization. We've nearly doubled in size over the past 5 years, are continuing to grow and expand with substantial growth expected in 2010.    Executive Assistant The ideal candidate will be an experienced, polished professional who is genuinely passionate about the work of an Executive Assistant and who understands the importance of their role in the organization.  They will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.  The ability to interact with staff (at all levels) and clients in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.  The Executive Assistant will report directly to the Chief Executive Officer.  Must Have:  • 5+ years experience in an Executive Assistant role (MUST have supported a CEO or other C-level executive), utilizing strong professionalism and an energetic positive attitude• Excellent calendar management skills, including the coordination of complex executive meetings • Experienced in customer/client relations and building strong, effective working relationships• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook, to assist executives with the creation of presentations and meeting materials • Experience scheduling travel arrangements for executives• Ability to work with tight deadlines under pressure   Strongly Prefer:  • Support experience in a professional services, prior Healthcare experience a plus• Experience successfully creating and/or modifying processes • Bachelor’s degree   The Executive Assistant will:  • Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings• Answer phones and direct all incoming calls to appropriate party promptly and efficiently • Communicate and handle incoming and outgoing electronic communications on behalf of the executives • Assist executives with preparation of presentation materials • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner • Arrange travel schedule and reservations for executives as needed  Benefits: Arcadian offers a competitive benefits package, including health, dental and vision with both HMO and PPO options. We offer a rich 401k package upon eligibility including company match up a designated percentage.  We also offer Life Insurance options.  This position will be based in the Oakland office.   ** Only resumes submitted with salary history, and/or requirements will be considered! **