Clerical Jobs in Irvine, California

Job Title: Administrative Assistant Company: The Ayco Company, L.P., a Goldman Sachs Company  see all jobs Location: Irvine, CA Description: The Ayco Company, L.P., a Goldman Sachs Company, offers comprehensive personal financial planning services to Fortune 500 employees, executives, entrepreneurs and other high-net-worth individuals and families. We are looking for an organized, enthusiastic, professional individual to provide administrative support in a fast-paced environment in the Irvine, CA area. You will be working on a team providing services to high-net-worth executives at top Fortune 500 companies. This exciting ...

Job Title: Front Office Assistant Company: Bristol Park Medical Location: Irvine, CA Description:  DUTIES AND RESPONSIBILITIES:  1.                    Greet, sign in, and highlight patients’ names immediately, notifying appropriate provider of patient arrival.  Also collect and receipt payments accurately, act as an information resource to patients/visitors, and verify all patient registration data, following through with all changes.  Additionally check for previous “No Chart” papers. 2.                    Scan the provider schedules in detail to ensure appropriately scheduled appointments, alerting supervisor to any concerns/issues, and to verify providers are accurately scheduled out for meetings, days off, etc. 3.                    Schedule appointments according to individual provider attributes and department guidelines.  Utilize appropriate follow through in documenting messages. 4.                    Continuously oversee the waiting room for cleanliness and safety.  Straighten/tidy waiting area as needed.  Report safety concerns to proper authority.5.                    Maintain knowledge of computer scheduling functions, using proper registration protocols with all new patients, editing existing patient data, and utilizing proper visit types. 6.                    Offer information to patients of BPM services and protocols. 7.                    Confirm all appointments as directed, including call backs, properly scheduling patients for CPE, and scheduling bumped appointments or other visits that have been approved by the appropriate provider. 8.                    Assist new patients with patient information forms and properly verify insurance eligibility (via IDX/Web).  Escort or direct patients to appropriate waiting area for medical services. 9.                    Complete all patient transfer requests, insurance changes, and all other needed account modifications by the end of each day. 10.                 Assist patients with insurance, medical group, plan and benefit questions and information. 11.                 Produce error –free batches which includes counting and balancing the cash drawer in agreement with fee tickets receipts.  Also post the receipts and place batches on “exit” as per department protocols. 12.                 Enter arrivals, no shows, and cancelled appointments correctly. 13.                 Promptly alert medical records when a chart or fee ticket is required. 14.                 Alert the nurse/provider that patient has arrived.  Continuously review waiting room for prolonged patient waiting. Notify appropriate party (patient/provider/nurse) when extended waiting time occurs.  Communicate any and all delays to patients waiting longer than 15 minutes, and offer alternatives when necessary.  Notify management of patient issues. 15.                 Perform any additional/miscellaneous duties (not inclusive of job description) as requested/assigned by the management team within the scope of knowledge/ability.    QUALIFICATIONS/SKILLS: Qualified candidate must excel in interpersonal communication and customer service and be able to work both independently and as part of a team. They must excel in organization and attention to details and follow through.  Additionally, they must have the ability to problem solve to logical conclusion and demonstrate initiative and responsibility.  Must be able to effectively and clearly communicate (written and verbal) in English.    Candidate will also have medical terminology and knowledge of various insurance types (ie. HMO, PPO, etc.).  EXPERIENCE: Prior medical office experience required.   Must have a minimum of 1 year of customer service in any field and have worked with computers.    EDUCATION: Minimum high school graduate or equivalent.   Administrative Medical Assisting (Front Office Medical Assistant) Certificate or Medical Terminology Certificate with Prior Medical Office experience.   CPR for healthcare provider card.

Job Title: PART TIME ADMINISTRATIVE ASSISTANT Company: Company Confidential Location: Irvine, CA Description: PART TIME ADMIN ASSISTANT Web Id Register to View Irvine investment mgmt co seeks PT admin asst 20-25 hrs/week. Must have advanced skills in bookkeeping, Word, Excel and Proofreading. Photoshop and travel arrancements a plus. See online ad for more detail . Email resume to Register to View www.ocjobfinder.com/monster

Job Title: Executive Assistant Company: 7layers Inc Location: Irvine, CA Description: About 7 layers:7 layers is an international group of test and service centers for the wireless communications industry, with broad expertise in development, testing and qualification for GSM, GPRS, 3G, Bluetooth® and other wireless communications technologies. Our service portfolio ranges from development support for wireless communication technologies, via supporting product development projects, up to testing, certification and market access procedures.  Founded in 1999, 7 layers now has a worldwide presence with facilities located in USA, Germany, China, Korea, Japan and Taiwan Job Description: Executive AssistantLocation: Irvine, CA 7 layers, Inc. is looking for a motivated Executive Assistant to provide key support to executive management (CEO and COO).   The ideal candidate will be experienced in handling a wide range of financial, administrative, and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a fast paced technology-driven environment. Responsibilities include but are not limited to: Financial ResponsibilitiesOversee and ensure timely and accurate processing of accounts payable, accounts receivable and  payrollMonitoring timely payment of all necessary monthly expensesResponsible for timely recording of all financial transactions to include journal entries and month end adjustments as needed to accurately reflect financial reports.Preparation of  monthly financial reports, including Balance Sheet, P&L Statement, Statement of Cash Flow, Aging of receivables and payables, and other reports as required by management.Working with auditors/outside accountants on financial/tax reporting issues.Maintaining Depreciation SchedulesCoordinates audits by government entities. Human Resources / General ManagementHandle personnel information with the highest degree of discretion and professionalism.Organize and implement all HR activities as necessary and as assigned, including benefit administration, personnel file maintenance, employee handbook updates and communication of policy changes/updates. Responsible for new hire and termination processing.Supervising Accounts Payable /Accounts Receivable position, as well as Team Assistant. Conducting periodic evaluation of performanceResponsible for maintaining and facilitating work authorization for foreign employees Advise and guide supervisors and respond to staff on HR issues, concerns and questions.Responsible for all coordinating facility improvements, repairs and general maintenance with landlord and vendors.Assistant to the CEO and COO responsibilitiesCoordinate meetings.Handle and review incoming and outgoing communications and alert executive management of critical items.Compose, edit, and proofread variety of documents. Take on special projects as needed and other duties as assigned. Requirements: Ideal candidate will hold both experience and formal educational background to excel in this role. Candidate enjoys the dynamics of a working in a small company with people from all cultures and backgrounds.   Successful candidate will also have the following;Bachelors Degree3+ years in a related positionQuickBooks expertAdvanced computer skills

Job Title: Executive Administrative Assistant Job Company: Eaton Location: Irvine, CA Description: Executive Administrative Assistant Job AutoReqId 33045BRFunction AdministrativeExternal JobTitle Executive Administrative AssistantJob DescriptionEaton Corporation, Aerospace Group Headquarters, located in Irvine, CA has an opening for an Executive Administrative Assistant. The individual will act as the primary point of contact for the President for the Eaton Aerospace Group. This position will provide value-added administrative support utilizing previous experience, strong problem-solving ability, balanced judgment and communication skills. Administrative support can include but is not restricted to presentation preparation, data analysis, meeting scheduling / arranging, preparation and issuance of monthly status reports, booking and coordinating meeting arrangements and administration associated with key programs. The position will interact locally and internationally with Corporate, Divisions and all functions.Essential Functions:A.This position requires a high sense of urgency and excellent phone manner in dealing with top level internal management, members of the Board and board members of numerous outside organizationsB.Support the preparation of presentations for major and cross-functional meetings, networking and gathering necessary data to complete the taskC.Lead the coordination of management meetings, meeting arrangements and planningD.Coordinate travel arrangements, which could include coordination of the same for visiting senior managementE.Manages internal and external correspondence as necessary with the ability to act independentlyF.Maintain effective relationships with multiple internal/external employees as well as external clientsG.Provides secretarial support including preparation of T&E reports, check of Amex statements, scan and file of correspondenceJob Qualifications/Educational Requirements* The ideal candidate will have 7-10 years of administrative experience; college degree preferred* Experience and competence in Microsoft applications: Word, PowerPoint, Excel, etc.* Excellent written and verbal communication skills* Excellent interpersonal skills* Ability to work effectively independently and within a team* Very effective in dealing with people at all levels of the organization as well as external contacts; customers, suppliers, etc.* Reliable and trustworthy, with ethical approach* High degree of confidentiality, reliability, discretion, quality and professionalism* Highly flexible and proactive in approach in order to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly changing priorities* Individual must possess ability to thrive in a fast-paced environmentRegion North America - US/Puerto RicoCountry United StatesUS Locations Irvine, CAState CaliforniaEmployee category RegularExperienceLevel 7-10 yearsTravel Required Up to 10 percentRelocation benefit provided? No

Job Title: Receptionist Company: PrideStaff Location: Irvine, CA Description: Receptionist Front Desk / ReceptionGreat opportunity for a "career receptionist" who enjoys interacting with staff and clients and assisting with light clerical work. This small office in Lake Forest is seeking an outgoing person with a stable, tenured, work history. Temp-to-Hire paying $13-15 per hour.Requirements:* 5 years of Reception experience is REQUIRED * Good general ...

Job Title: Executive Assistant Company: Anchen Pharmaceuticals, Inc. Location: Irvine, CA Description: Summary:The Executive Assistant will provide professional administrative support to the Executive Staff and will report directly to the Sr. VP and General Manager.   Essential Job Functions: This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.·          Maintains confidentiality and trust.·          Projects a positive image on behalf of the company.·          Demonstrates attention to detail.  ·          Able to communicate effectively in writing and verbally·          Provide professional administrative support to Executive Staff in a timely and efficient manner.  ·          Establish and maintain organized filing system for various legal agreements and other documents·          Have responsibility over all administrative functions pertaining to maintaining good corporate governance including:o         Coordination and preparation of Board packageso         Maintenance and filing of Board Minutes and other corporate documentso         Ensuring annual corporate renewals·          Coordinate and manage logistics related to executive meetings and VIP visits·          Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations.·          Maintains calendar of appointments, including meetings and travel arrangements. ·          Submits and maintains tracking of expense reports.  ·          Provide assistance using independent judgment to determine actions requiring priority attention; prioritize, channel, to facilitate effective communications.·          Review and summarize miscellaneous reports, e-mails and documents to multiple executives; prepare background documents as necessary.·          Prepare routine administrative reports and metrics for the Executives to improve the business; prepare first draft reports on routine administrative matters. ·          Maintain general supplies for the departments. ·          Performs other duties as assigned. Required Knowledge and Skills: ·          At least four years of executive level administrative experience.  ·          Must have impeccable organizational skills and be detail-oriented.·          Able to function well in a fast paced environment.  ·          Strong computer skills required.  Proficiency in Microsoft Office including Microsoft Word, Excel, Power Point, Access, and Outlook.  Any mainframe experience is a plus.·          Must be comfortable working independently and able to complete assignments on-time without extensive supervision.  ·          Able to develop systems that will improve daily operations (efficiency, quality, speed, teamwork, etc).·          Must demonstrate polished interpersonal skills, high energy, self motivated and flexibility.·          Accustomed to making independent decisions/judgments about work priorities.·          Ability to establish and maintain relationships with leadership team.·          Excellent communication skills. Education and/or Experience: ·          AA or Bachelor degree is preferred.·          Pharmaceutical experience and operations background preferred. Physical Requirements and Working Conditions: Incumbents are subject to extended periods of sitting, looking at computer monitor, and some business travel.  Work is performed in an office environment.

Job Title: Admin Secretary Company: Avnet, Inc. Location: Irvine, CA Description: Avnet Inc. (NYSE:AVT) a fortune 500 Company is one of the largest distributors of electronic components computer products and embedded technology serving customers in more than 70 countries worldwide. Avnet accelerates its partners success by connecting the worlds leading technology suppliers with a broad base of more than 100000 customers and providing cost-effective value-added services and solutions. Job Purpose: Performs a variety of secretarial and administrative support duties in support of a department region site or group. Primary Duties and Responsibilities: Types routine letters and memoranda; compiles and assembles relevant data. Maintains appointment calendars for supervisor(s). Prepares information for meetings and special projects. Designs prints and distributes forms using word processing and/or graphics presentation software. Orders office supplies for assigned area. Arranges for maintenance and routine repairs of office equipment within assigned area. May arrange for telephone laptop security access office supplies email account office furniture and work space for new employees within assigned area. Prepares and updates complex documents such as budget reports forecasts financial reports and other statistical data. Completes expense reports for one or more executives within assigned area obtains appropriate signatures and tracks through accounts payable department until paid. Performs other duties as assigned. Education: High School diploma or equivalent. Work Experience Requirements: Two years of related administrative support experience. Knowledge and Skill requirements: Providing customer service. Understanding and applying guidelines to resolve problems. Communicating effectively both verbally and in writing. Using computers and related software applications. Keyboarding. Maintaining organization. Performing basic math calculations. Our compensation and benefits package includes a competitive wage or salary medical dental vision life insurance paid holidays paid vacation days and 401(k). We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Job Title: Admin Assistant - Food Broker - Broker Assistant - Food Broker Company: CyberCoders Location: Irvine, CA Description: Location: Orange CountyLarge manufacturer is adding to staff for a Brand Admin Assistant . This person will be supporting our regional sales managers, some of whom have excellent skills and others that need to be support a bit more.The ideal candidate will have the following:Must have been actively involved with the business and paperwork side of manufacturing and know how to use TPM software, SAP etc. Be very familiar with terms such as “TPR” “EDLP”, Hi-Low, Off-invoice, bill back, scanned, count-recount; warehouse withdrawals, slotting, Performance funds.Work activities will be very similar to an account or regional manager but without the responsibilities of making the decisions.This person must have a lot of initiative and very comfortable in the knowledge we need so they can play the role well here.If you have worked for: Acosta Sales and Marketing, Advantage Sales and Marketing and Crossmark Sales and Marketing, Please apply today.We are offering a base salary of $45K. We offer a great work environment and excellent benefits. Apply today!Must be authorized to work in the United States on a full-time basis for any employer.

Job Title: Executive Assistant Company: Project Dimensions, Inc. Location: Irvine, CA Description: Project Dimensions, Inc. is currently seeking an Executive / Administrative Assistant to join our Team in Irvine.?  Project Dimensions is a well-established and successful, real estate development management & construction management company. We provide project management and construction management services to our clients from both the private and public sector. The Executive / Administrative Assistant will report directly to Vice President, and will support him and other Senior Project Managers with their daily responsibilities.  JOB RESPONSIBILITIES: Coordinate and make arrangements for project meetings, conference calls, appointments and other events.Prepare materials for meetings, slide presentations, meeting minutes, and summaries, and track follow-up items.?Develop and edit project presentations, documents and spreadsheets.Maintain monthly reports.?Preparation of monthly invoices and expense reports.?Track sub consultant contracts, change orders and invoices.Maintain project files.Coordinate and plan travel arrangements.?Track project related news and information.Conduct project related research.Assist in preparation of project proposals and other marketing materials.Provide support to other project managers as needed. REQUIRED QUALIFICATIONS: ·    Bachelor's degree (B.? A.?) from four-year college or university.?·    Minimum of one (1) to five (5) years prior experience supporting executives or project managers working in the industries of real estate development, design/engineering, marketing or accounting. Experience in these industries is preferred but not required.?Advanced computer skills, including the Internet, Microsoft Outlook, Word, Excel, PowerPoint and Adobe software.?Ability to work independently and as a team member; while using discretion in decision making and sound judgment in problem solving.?Excellent organizational and time management skills.?Excellent oral and written communication and interpersonal skills; ability to communicate both informally and formally.?Ability to prioritize and manage multiple simultaneous projects.? Ability to maintain accuracy and focus despite frequent interruptions.?Demonstrated ability to follow both written and verbal instructions and work with limited supervision.? We offer an attractive compensation and benefits package and provide an excellent work environment.?